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Purchase process electronics

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Malli Nag
Malli Nag

The purchase process for an electronics company involves generating a purchase quotation that is sent to vendors, selecting the best acknowledgement to send a purchase order to, and generating a goods receipt purchase order upon receiving the goods from the vendor. An invoice is then generated based on the acknowledgement and purchase order, which can be an A/P invoice or reserve invoice, and any damaged goods returned are documented with a credit memo or goods return.

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Purchase Process for Electronics Company Purchase Quotation: we first know the electronics Vendors and generate & send a Purchase quotation to all the Vendors. We specify the quantity required for us, delivery date and unit price should be mentioned.
The Vendors who can deliver the product with in time they will acknowledge or reply to the Quotation. Purchase Order: From the Acknowledgements we will decide the Best of it and send a Purchase Order specifying the Discount also. The Purchase order can be created from purchase quotation.
The Vendor will respond and acknowledge us. Goods Receipt PO: Based on this we will generate a Goods Receipt PO. After Receiving the Goods we generate a Goods Receipt PO based on the Purchase Order.
A/P Invoice: The Invoice generation is of two types based on the Vendor. They are: A/P Invoice A/P Reserve Invoice A/P Invoice: We will generate an Invoice based on the acknowledgement. A/P Reserve Invoice: This is like Pre Payment Process.
After delivering the goods to us we will check whether the goods are delivered as mentioned in the order If any damaged goods are there we will generate a goods return or credit memo Note: It will be of two cases Give money Replace the product
A/P Credit Memo: This is for initial stage after building a relationship with Vendor. We will place Purchase order and they will give some Credit limit to us. This process repeats from the Purchase Order.

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Purchase process electronics

  • 1. Purchase Process for Electronics Company Purchase Quotation: we first know the electronics Vendors and generate & send a Purchase quotation to all the Vendors. We specify the quantity required for us, delivery date and unit price should be mentioned.
  • 2. The Vendors who can deliver the product with in time they will acknowledge or reply to the Quotation. Purchase Order: From the Acknowledgements we will decide the Best of it and send a Purchase Order specifying the Discount also. The Purchase order can be created from purchase quotation.
  • 3. The Vendor will respond and acknowledge us. Goods Receipt PO: Based on this we will generate a Goods Receipt PO. After Receiving the Goods we generate a Goods Receipt PO based on the Purchase Order.
  • 4. A/P Invoice: The Invoice generation is of two types based on the Vendor. They are: A/P Invoice A/P Reserve Invoice A/P Invoice: We will generate an Invoice based on the acknowledgement. A/P Reserve Invoice: This is like Pre Payment Process.
  • 5. After delivering the goods to us we will check whether the goods are delivered as mentioned in the order If any damaged goods are there we will generate a goods return or credit memo Note: It will be of two cases Give money Replace the product
  • 6. A/P Credit Memo: This is for initial stage after building a relationship with Vendor. We will place Purchase order and they will give some Credit limit to us. This process repeats from the Purchase Order.