�ݺ�ߣ

Proposal for an IEA-ETSAP funded project submitted to the Winter 2024 ExCo meeting
Kathleen Vaillancourt
October 25, 2024
Re-build the IEA-ETSAP website and
update the content

ESMIA – Rebuild the ETSAP Website
Justification
2
Right context.
• Growing demand for modeling capabilities and interest in ETSAP's tools is increasing now
significantly (training requests, forum registrations and download of the TIMES Starter).
• However, the popularity of other modeling platforms is also growing rapidly.
• ETSAP is a very important and traversal TCP at IEA, at the heart of energy transition and energy
security. A need to promote its role, and the adoption of TIMES (advertise advanced features)
and achieve a global recognition that TIMES is a leading platform for energy system modeling.
Right approach.
• Discussions with the IEA’s communications team have highlighted that a robust online presence is
essential for TCPs, with the website being the starting point (then social medias).
Right timing.
• There is also a momentum for the website to be completed in time for two key milestones: the
100th Executive Committee meeting (2025) and the 50th anniversary of ETSAP (2026 or 2027).

Objective
3
To completely rebuild the ETSAP website with a modern design and update the content: some material
is 20 years old, some pages have not been updated for 10 years, and multiple links lead to pages that do
not exist anymore.
The updated website will feature in particular:
• Real case applications for policy making: Highlight ETSAP’s tools potential in informing energy policy
decisions through successful case studies (rather than simply listing applications or projects), and with
insights on interpreting modeling results.
• Capacity building hub: Position the website as a central resource for learning energy system modeling,
providing easy access to training materials and tools.
• Advanced modelling tools: Showcase the level of sophistication of the TIMES energy system
optimization approaches and its ongoing advanced developments.

Team
4
Consulting firm involved in TIMES modelling
activities for 20 years.
Involved in multiple ETSAP activities (final
reports, social medias, etc.).
Have collected a large amount of material.
ESMIA
A professional web developer that built ESMIA’s
website.
Understand what modelling is about.
Understand the need the type of content needed
for an organisation such as ETSAP.
Quote in CAD$
Propage

Approach in 3 steps
5
Step 1 – Strategy to frame the project, determine its scope, and break it down into phases for
implementation.
• Site structure. Functional analysis. Wireframes.
Step 2 – Design of the future website.
Step 3 – Development of the website.
• HTML slicing. Programming. CMS training and support. Launch. Basic indexing and
redirection
Post project
• Independence for website updates
• Flexible on the hosting

Involvement of the ExCO member at step 1
6
• The site contains hundreds of pages and documents.
• Initial thoughts Annex A that will be completed by the ExCo through an online survey.

Technology briefs are 10 years old
7

Allow external pages controlled by third party
8

Deliverables, timeline and costs
9
Step 1 – Strategy - PDF document of the site structure
- PDF document of the functional analysis
- Adobe XD link to the wireframes
Step 2 – Design - Adobe XD link including the graphic mockups
needed to carry out the web project
Step 3 – Development - A complete and functional website.
Timeline : September 2025
Costs: 43 900.00 Euros
Deliverables
Step Budget
(Euros)
Step 1 – Strategy 10 700.00
Step 2 – Design 8 700.00
Step 3 – Development 24 500.00
Total* 43 900.00
Contingency** 20 000.00
Step 2 - Design (Optional)
- Animation, motion design
- Photo retouching or editing outside the needs of the web project
- Purchase of photos, video footage, etc. (by default free photos will be
used)
Step 3 - Development (Optional)
- Hosting
- Site launch assistance: visual and messaging for social media,
newsletters, internal presentation to employees

Kathleen Vaillancourt
President and Founder.
kathleen@esmia.ca
ESMIA Consultants Inc
Montreal, Canada
Questions?

�ݺ�ߣ

Rebuild the ETSAP website and update the content

More Related Content

Rebuild the ETSAP website and update the content