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The document provides information on contingency planning forms for responding to emergencies. It discusses Form 5 for identifying response clusters and lead/member agencies. Form 6 outlines response activities and timeframes for actions like evacuation and fire suppression in the first hour, damage assessments in 24 hours, and cleanup after 72 hours. Other forms address resource inventories, needs projections, funding gaps, and the emergency operations center contact details.

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Contingency Plan Form 5: Cluster Identification LONYLYN R. PLAZA Learning Facilitator
OBJECTIVES At the end of this session, the participants are expected to: familiarize the different parts of Contingency Plan Form 5 - Response Cluster draft a contingency plan form 5 for the respective response group or agencies
RESPONSE CLUSTER LEAD AGENCY/OFFICE MEMBER AGENCIES/OFFICE LOGISTICS LDDMRO BDRMO LAW AND ORDER PNP BPSO SRR AFP BFP RHU DOH RHU,BHW CP FORM 5: Cluster Identification
CP FORM 5: Cluster Identification RESPONSE CLUSTER AGENCIES/OFFICES INVOLVED (NUMBER OF FIELDSCAN BE INCREASED OR REDUCE) LEAD AGENCY/OFFICE MDRRMO CHO - RHU CSWDO -DSWD CEO(city engr.office AFP PNP BFP Food and non food / / / MSWDO HEALTH / / / RHU LAW and Order / PNP SEARCH RESCUE RRETRIEVAL / / / / AFP LOGISTICS / / / / CDRRMO
Contingency Plan Form 6: Response Activities By Jaime B. Quinga Jr. Learning Facilitator
OBJECTIVES At the end of this session, the participants are expected to: familiarize the different parts of Contingency Plan Form 6 - Response Activities draft a contingency plan form 6 for the respective region/division office
Try this It was 9 oclock in the morning at San Pascual Elementary School when a fire brook at the H.E building. Classes have already started and all learners are already inside the rooms. As school DRRM coordinator or as a teacher, what should you do?
Lets analyze Based on your answers, what should you do first? When should this be done? Who will do it?
CONTINGENCY PLANNING CP Form 6: Response Activities
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE From 0-1 hour Within 24 hours Within 48 to 72 hours After 72 hours and onwards
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE 0 1 hour - Activate SDRRM Team - Activate School Early Warning System/Alarm - Evacuate all learners using the evacuation/ alternate evacuation route - - SDRRM Coord - Communication Team -Evacuation Team
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE 0 1 hour -Coordinate with Bureau of Fire - suppress fire if possible using fire extinguisher - Communication Team - School Fire Fighting Team
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE 0 1 hour - account all learners including injured and missing - conduct first aid - inform District or higher office of the incident - Teachers - Medical Team - SDRRM Coord/ School Head
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE Within 24 hours Convene members to provide updates on the status of hazard and initial impact to the school. Conduct Rapid Assessment - SDRRM Coordinator / BLGU - SDRRM Coordinator
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE Within 48 to 72 hours Convene members to provide updates on the status of hazard and initial impact to the school. Coordinate with BFP or Building Officer as to structural integrity for possible class resumption - SDRRM Coordinator / School Head - SDRRM Coordinator / School Head/ BFP officers
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE Within 48 to 72 hours Cordon the area of the incident Submit all necessary reports and documentation - SDRRM Coordinator / School Head - SDRRM Coordinator / School Head/PSDS
CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE After 72 hours and onwards Cleaning and rehabilitation If possible resumption of classes ( modular / face to face) - PTA / BLGU - teachers / School Head
CP Form 6: Response Activities Workshop
CP Form 7: Resource Inventory TEAM/COMMITTEE RESOURCE QUANTITY REMARKS LDRRMO RESPONDER 40 or more As Needed in the area PNP SAFETY 10 or more As required BFP Responder 10 or more As needed in the area RHU Medicine 5 or more As required
CP Form 8: Resource Projection (School) RESOURCE NEE D HAVE GAPS (NEED HAVE) ACTIVITIES/ SOURCES TO FILL THE GAPS COST ESTIMATES (FILL-UP ONLY WHEN APPROPRIATE) SOURCE OF FUNDS (FILL-UP ONLY WHEN APPROPRIATE) Handheld radio 20 0 20-0=20 Request allocation of funds to DO 24,000.00 DO MOOE Chainsaw 5 0 5-0=5 _do_ Wheelbarrow 18 18 18-18=0 _do_ drone 2 0 2-0=2 Generator set 2 0 2-0=2 PFA Provider TOTAL 38 18 38
CP FORM 9: Resource Gap Summary Resource Cluster Total Resource Gaps Total Cost Estimates HANDHELD RADIO 18 unt 3,000 x 18 = P 54 000.00 CHAINSAW 5 units 7,000 x 5 = P 35 000.00 GENERATOR SET 2 units 35,000 x 2 = P 70 000.00 CAPACITY BUILDING OF RESPONDER 3 packs P 500.00X2X3x2= P6 , 000.00
CP Form 10: Emergency Operations Center LOCATION SAMBOAN DISTRICT OFFICE CONTACT INFORMATION Primary Alternate Landline: NONE Mobile: 09678250616 Email Address:vicente.tolomia@deped.gov.ph Social Media: DISTRICT CONTACT No: FB page Others: Satellite Phone: NONE Radio Frequency:NONE Others: SAN SEBASTIAN ELEMENTARY SCHOOL
CP Form 10: Emergency Operations Center EOC MANAGEMENT TEAM POSITION (CUSTOMIZE AS APPROPRIATE) NAMES AND AGENCY/ OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE) CONTACT INFORMATION (PRIMARY AND ALTERNATE) EOC Manager NAME OF SCHOOL HEAD 09XXXXXXXXX Operations Coordinator NAME OF ASST. SCHOOL HEAD 09XXXXXXXXX Planning Coordinator NAME (SCHOOL DRRM COOR) 09678250616 Logistics Coordinator NAME 09678250616 Finance/ Admin Coordinator NAME 09678250616
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REVISED-PPT-CP-FORM-5-10.pptxREVISED-PPT-CP-FORM-5-10.pptxREVISED-PPT-CP-FORM-5-10.pptx

  • 1. Contingency Plan Form 5: Cluster Identification LONYLYN R. PLAZA Learning Facilitator
  • 2. OBJECTIVES At the end of this session, the participants are expected to: familiarize the different parts of Contingency Plan Form 5 - Response Cluster draft a contingency plan form 5 for the respective response group or agencies
  • 3. RESPONSE CLUSTER LEAD AGENCY/OFFICE MEMBER AGENCIES/OFFICE LOGISTICS LDDMRO BDRMO LAW AND ORDER PNP BPSO SRR AFP BFP RHU DOH RHU,BHW CP FORM 5: Cluster Identification
  • 4. CP FORM 5: Cluster Identification RESPONSE CLUSTER AGENCIES/OFFICES INVOLVED (NUMBER OF FIELDSCAN BE INCREASED OR REDUCE) LEAD AGENCY/OFFICE MDRRMO CHO - RHU CSWDO -DSWD CEO(city engr.office AFP PNP BFP Food and non food / / / MSWDO HEALTH / / / RHU LAW and Order / PNP SEARCH RESCUE RRETRIEVAL / / / / AFP LOGISTICS / / / / CDRRMO
  • 5. Contingency Plan Form 6: Response Activities By Jaime B. Quinga Jr. Learning Facilitator
  • 6. OBJECTIVES At the end of this session, the participants are expected to: familiarize the different parts of Contingency Plan Form 6 - Response Activities draft a contingency plan form 6 for the respective region/division office
  • 7. Try this It was 9 oclock in the morning at San Pascual Elementary School when a fire brook at the H.E building. Classes have already started and all learners are already inside the rooms. As school DRRM coordinator or as a teacher, what should you do?
  • 8. Lets analyze Based on your answers, what should you do first? When should this be done? Who will do it?
  • 9. CONTINGENCY PLANNING CP Form 6: Response Activities
  • 10. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE
  • 11. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE From 0-1 hour Within 24 hours Within 48 to 72 hours After 72 hours and onwards
  • 12. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE 0 1 hour - Activate SDRRM Team - Activate School Early Warning System/Alarm - Evacuate all learners using the evacuation/ alternate evacuation route - - SDRRM Coord - Communication Team -Evacuation Team
  • 13. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE 0 1 hour -Coordinate with Bureau of Fire - suppress fire if possible using fire extinguisher - Communication Team - School Fire Fighting Team
  • 14. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE 0 1 hour - account all learners including injured and missing - conduct first aid - inform District or higher office of the incident - Teachers - Medical Team - SDRRM Coord/ School Head
  • 15. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE Within 24 hours Convene members to provide updates on the status of hazard and initial impact to the school. Conduct Rapid Assessment - SDRRM Coordinator / BLGU - SDRRM Coordinator
  • 16. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE Within 48 to 72 hours Convene members to provide updates on the status of hazard and initial impact to the school. Coordinate with BFP or Building Officer as to structural integrity for possible class resumption - SDRRM Coordinator / School Head - SDRRM Coordinator / School Head/ BFP officers
  • 17. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE Within 48 to 72 hours Cordon the area of the incident Submit all necessary reports and documentation - SDRRM Coordinator / School Head - SDRRM Coordinator / School Head/PSDS
  • 18. CP Form 6: Response Activities TIMEFRAME (after the trigger) RESPONSE ACTIVITIES RESPONSIBLE TEAM/ COMMITTEE After 72 hours and onwards Cleaning and rehabilitation If possible resumption of classes ( modular / face to face) - PTA / BLGU - teachers / School Head
  • 19. CP Form 6: Response Activities Workshop
  • 20. CP Form 7: Resource Inventory TEAM/COMMITTEE RESOURCE QUANTITY REMARKS LDRRMO RESPONDER 40 or more As Needed in the area PNP SAFETY 10 or more As required BFP Responder 10 or more As needed in the area RHU Medicine 5 or more As required
  • 21. CP Form 8: Resource Projection (School) RESOURCE NEE D HAVE GAPS (NEED HAVE) ACTIVITIES/ SOURCES TO FILL THE GAPS COST ESTIMATES (FILL-UP ONLY WHEN APPROPRIATE) SOURCE OF FUNDS (FILL-UP ONLY WHEN APPROPRIATE) Handheld radio 20 0 20-0=20 Request allocation of funds to DO 24,000.00 DO MOOE Chainsaw 5 0 5-0=5 _do_ Wheelbarrow 18 18 18-18=0 _do_ drone 2 0 2-0=2 Generator set 2 0 2-0=2 PFA Provider TOTAL 38 18 38
  • 22. CP FORM 9: Resource Gap Summary Resource Cluster Total Resource Gaps Total Cost Estimates HANDHELD RADIO 18 unt 3,000 x 18 = P 54 000.00 CHAINSAW 5 units 7,000 x 5 = P 35 000.00 GENERATOR SET 2 units 35,000 x 2 = P 70 000.00 CAPACITY BUILDING OF RESPONDER 3 packs P 500.00X2X3x2= P6 , 000.00
  • 23. CP Form 10: Emergency Operations Center LOCATION SAMBOAN DISTRICT OFFICE CONTACT INFORMATION Primary Alternate Landline: NONE Mobile: 09678250616 Email Address:vicente.tolomia@deped.gov.ph Social Media: DISTRICT CONTACT No: FB page Others: Satellite Phone: NONE Radio Frequency:NONE Others: SAN SEBASTIAN ELEMENTARY SCHOOL
  • 24. CP Form 10: Emergency Operations Center EOC MANAGEMENT TEAM POSITION (CUSTOMIZE AS APPROPRIATE) NAMES AND AGENCY/ OFFICE/ ORGANIZATION (PRIMARY AND ALTERNATE) CONTACT INFORMATION (PRIMARY AND ALTERNATE) EOC Manager NAME OF SCHOOL HEAD 09XXXXXXXXX Operations Coordinator NAME OF ASST. SCHOOL HEAD 09XXXXXXXXX Planning Coordinator NAME (SCHOOL DRRM COOR) 09678250616 Logistics Coordinator NAME 09678250616 Finance/ Admin Coordinator NAME 09678250616

Editor's Notes

  • #2: It is important for the LGU/ agency/ office/ organization to have an organized response system in order to accomplish the goal and objectives of the CP. Such requires technical information about the different response arrangements used in DRRM and CM, particularly the Response Clusters, Emergency Operations Center (EOC) and Incident Command System (ICS).
  • #6: It is important for the LGU/ agency/ office/ organization to have an organized response system in order to accomplish the goal and objectives of the CP. Such requires technical information about the different response arrangements used in DRRM and CM, particularly the Response Clusters, Emergency Operations Center (EOC) and Incident Command System (ICS).
  • #10: The process of contingency planning becomes most effective when it is participatory and collaborative, i.e., it involves the individuals, offices or agencies concerned who will work together in the event of an emergency. Practically speaking, all government and private entities are the stakeholders involved in conduct of contingency planning and have the responsibility to formulate their CPs.
  • #11: a. Lead and Members: Enumerate the lead and members of the Response Cluster based on CP Form 5. b. Scenario: Describe the specific scenario that will be faced by the Response Cluster. The said scenario must be consistent with the worst-case. c. Objectives: Enumerate the specific objectives for the Response Cluster. These should be in accordance with the CP goal and general objectives. d. Roles and Responsibilities: Enumerate the roles and responsibilities of the head and members of the Response Cluster. Protocols may be added as well. The will indicate the detailed activities to be undertaken with corresponding timeframes. Time frame is the time after the trigger .. Sequence of specific activities in response to the hazard to secure life and property