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Roles of Project Managers in Agile Teams

Aaron Medina
Aaron Medina

Roles of Project Managers in Agile Teams [Traditional] Perspective of PMs Scrum Team Roles Servant Leadership When will need our PMs? A Question of Scale and Complexity PM Roles and Responsibilities

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ROLES OF PROJECT MANAGERS IN AGILE TEAMS 1
ROLES OF PROJECT MANAGERS IN AGILE TEAMS [TRADITIONAL] PERSPECTIVE OF PROJECT MANAGERS EVERYTHING IS UNDER CONTROL They have the responsibility to deliver the project scope within the established time and budget. Initiate the project Create a transparent and complete plan Ensure that everything is working as expected Monitor and Control Deliver and close the project 2
PROJECT MANAGERS ARE CAPTAINS IN TRADITIONAL WATERFALL PROJECTS image source: http://www.dezapare.net/?pid=87049933 3
ROLES OF PROJECT MANAGERS IN AGILE TEAMS AGILE ADVOCATES TEAM WORK AND CHANGE Teams are SELF-ORGANIZING People take full responsibilities on their work People work collaboratively Teams uncover and manage requirements themselves 4 image source: https://en.wikipedia.org/wiki/Self-organization
ROLES OF PROJECT MANAGERS IN AGILE TEAMS SCRUM TEAM ROLES 5 PRODUCT OWNER SCRUM MASTER DEVELOPMENT TEAM
WHILE SCRUM REJECTS THE ROLE OF A PROJECT MANAGER PER SE, IT IS STILL SOMETIMES YET TO BELIEVE TO BE A RELEVANT ROLE. 6
PROJECT MANAGERS NEED TO REINVENT THEMSELVES. REDEFINE THEIR RESPONSIBILITIES IN AGILE CONTEXT. 7 image source: https://upsidedance.鍖les.wordpress.com
BY BEING A SERVANT LEADER 8
ROLES OF PROJECT MANAGERS IN AGILE TEAMS 9 THE SERVANT-LEADER IS SERVANT FIRST IT BEGINS WITH THE NATURAL FEELING THAT ONE WANTS TO SERVE, TO SERVE FIRST. THEN CONSCIOUS CHOICE BRINGS ONE TO ASPIRE TO LEAD. THAT PERSON IS SHARPLY DIFFERENT FROM ONE WHO IS LEADER FIRST. Robert K. Greenleaf Author of A Life Of Servant Leadership
ROLES OF PROJECT MANAGERS IN AGILE TEAMS CHARACTERISTICS OF A SERVANT LEADER 10 They are self-aware They listen They share power They help other people grow They coach people, not control them They unleash the energy and intelligence of others They work to develop their foresight, so they can act, not react. From Keith: The Case for Servant Leadership
SO WHEN WILL WE NEED OUR PROJECT MANAGERS? 11
ROLES OF PROJECT MANAGERS IN AGILE TEAMS A QUESTION OF SCALE AND COMPLEXITY 12 PROJECT SIZE Small, Single Team Large, Multi-team RISK PROFILE Few manageable risks Many signi鍖cant risks TEAM DISTRIBUTION Small, co-located Large, Highly distributed COMPLEXITY OF PROCESS Simple Complex GOVERNANCE ENVIRONMENT Simple Complex INCREASING NEED FOR PROJECT MANAGER ROLE model from Simon Foleys website
ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 13 image source: http://www.ecentricarts.com/careers/project-manager/
ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 14 Look beyond scrum team problems Manage people in an unpredictable and stressful environment Motivate everyone to remain focus on reaching the goal
ROLES OF PROJECT MANAGERS IN AGILE TEAMS LOOKING BEYOND SCRUM TEAM PROBLEMS 15 Check how the teams are doing. Ensure that the teams are in the state of FLOW. Ensure that the team members like each other. Ensure that the teams celebrate each others successes. Ensure high accountability and commitment to high standards.
16 THE ZONE image source: https://www.pinterest.ie/pin/359373245247884298/
17CHALLENGELEVEL SKILL LEVEL FLOW controlworry apathy relaxation boredom arousal anxiety THE ZONE Time Flies Nothing else matters Your whole being is involved The optimal state of intrinsic motivation You even forget to eat/sleep.
ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 18 Communicate between scrum teams Manage information flow and ensure active engagement across scrum teams. Resolve issues to keep the project moving
ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 19 Handle project risks Prepare project plans and making necessary changes Develop risk communication and management plans
ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 20 Stage the integration and release of big projects Manage and monitor dependencies with other teams and external projects. Ensure that the organization is ready for the change that the project will create
ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 21 Aid governance for multi-scrum team projects Handle financials. Manage and monitor dependencies with other teams and external projects. Ensure that the organization is ready for the change that the project will create Communicate with Business Stakeholders
22
QUESTIONS? 23
THANK YOU! 24
AARON MEDINA RareJob Philippines, Inc. Manager Service Development Department IT Infrastructure Department aaron.medina@rarejob.net aaronmedina30@gmail.com https://www.linkedin.com/in/aamedina/
ROLES OF PROJECT MANAGERS IN AGILE TEAMS ACKNOWLEDGEMENT Agile Deep Dive Conference - Manila May 2018 Servant Leadership rede鍖ned; Role of a Project Manager in Agile Teams by Pradeep Lokesh Prakash https://www.knowledgehut.com/blog/agile/project-manager-vs-product-owner https://www.knowledgehut.com/blog/agile/the-role-of-a-project-manager-in-an-agile- environment Simon Foley: https://blog.scottlogic.com/2014/09/10/does-scrum-make-project- managers-redundant.html https://www.omicsonline.org/open-access/role-of-a-project-manager-in-managing- agile-projects-2167-0234-1000204.php?aid=78657 http://excitingcuriosity.com https://reqtest.com/agile-blog/the-role-of-the-project-manager-in-agile-development/ 26

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Roles of Project Managers in Agile Teams

  • 2. ROLES OF PROJECT MANAGERS IN AGILE TEAMS [TRADITIONAL] PERSPECTIVE OF PROJECT MANAGERS EVERYTHING IS UNDER CONTROL They have the responsibility to deliver the project scope within the established time and budget. Initiate the project Create a transparent and complete plan Ensure that everything is working as expected Monitor and Control Deliver and close the project 2
  • 3. PROJECT MANAGERS ARE CAPTAINS IN TRADITIONAL WATERFALL PROJECTS image source: http://www.dezapare.net/?pid=87049933 3
  • 4. ROLES OF PROJECT MANAGERS IN AGILE TEAMS AGILE ADVOCATES TEAM WORK AND CHANGE Teams are SELF-ORGANIZING People take full responsibilities on their work People work collaboratively Teams uncover and manage requirements themselves 4 image source: https://en.wikipedia.org/wiki/Self-organization
  • 5. ROLES OF PROJECT MANAGERS IN AGILE TEAMS SCRUM TEAM ROLES 5 PRODUCT OWNER SCRUM MASTER DEVELOPMENT TEAM
  • 6. WHILE SCRUM REJECTS THE ROLE OF A PROJECT MANAGER PER SE, IT IS STILL SOMETIMES YET TO BELIEVE TO BE A RELEVANT ROLE. 6
  • 7. PROJECT MANAGERS NEED TO REINVENT THEMSELVES. REDEFINE THEIR RESPONSIBILITIES IN AGILE CONTEXT. 7 image source: https://upsidedance.鍖les.wordpress.com
  • 9. ROLES OF PROJECT MANAGERS IN AGILE TEAMS 9 THE SERVANT-LEADER IS SERVANT FIRST IT BEGINS WITH THE NATURAL FEELING THAT ONE WANTS TO SERVE, TO SERVE FIRST. THEN CONSCIOUS CHOICE BRINGS ONE TO ASPIRE TO LEAD. THAT PERSON IS SHARPLY DIFFERENT FROM ONE WHO IS LEADER FIRST. Robert K. Greenleaf Author of A Life Of Servant Leadership
  • 10. ROLES OF PROJECT MANAGERS IN AGILE TEAMS CHARACTERISTICS OF A SERVANT LEADER 10 They are self-aware They listen They share power They help other people grow They coach people, not control them They unleash the energy and intelligence of others They work to develop their foresight, so they can act, not react. From Keith: The Case for Servant Leadership
  • 11. SO WHEN WILL WE NEED OUR PROJECT MANAGERS? 11
  • 12. ROLES OF PROJECT MANAGERS IN AGILE TEAMS A QUESTION OF SCALE AND COMPLEXITY 12 PROJECT SIZE Small, Single Team Large, Multi-team RISK PROFILE Few manageable risks Many signi鍖cant risks TEAM DISTRIBUTION Small, co-located Large, Highly distributed COMPLEXITY OF PROCESS Simple Complex GOVERNANCE ENVIRONMENT Simple Complex INCREASING NEED FOR PROJECT MANAGER ROLE model from Simon Foleys website
  • 13. ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 13 image source: http://www.ecentricarts.com/careers/project-manager/
  • 14. ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 14 Look beyond scrum team problems Manage people in an unpredictable and stressful environment Motivate everyone to remain focus on reaching the goal
  • 15. ROLES OF PROJECT MANAGERS IN AGILE TEAMS LOOKING BEYOND SCRUM TEAM PROBLEMS 15 Check how the teams are doing. Ensure that the teams are in the state of FLOW. Ensure that the team members like each other. Ensure that the teams celebrate each others successes. Ensure high accountability and commitment to high standards.
  • 16. 16 THE ZONE image source: https://www.pinterest.ie/pin/359373245247884298/
  • 17. 17CHALLENGELEVEL SKILL LEVEL FLOW controlworry apathy relaxation boredom arousal anxiety THE ZONE Time Flies Nothing else matters Your whole being is involved The optimal state of intrinsic motivation You even forget to eat/sleep.
  • 18. ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 18 Communicate between scrum teams Manage information flow and ensure active engagement across scrum teams. Resolve issues to keep the project moving
  • 19. ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 19 Handle project risks Prepare project plans and making necessary changes Develop risk communication and management plans
  • 20. ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 20 Stage the integration and release of big projects Manage and monitor dependencies with other teams and external projects. Ensure that the organization is ready for the change that the project will create
  • 21. ROLES OF PROJECT MANAGERS IN AGILE TEAMS PROJECT MANAGER ROLES AND RESPONSIBILITIES 21 Aid governance for multi-scrum team projects Handle financials. Manage and monitor dependencies with other teams and external projects. Ensure that the organization is ready for the change that the project will create Communicate with Business Stakeholders
  • 22. 22
  • 25. AARON MEDINA RareJob Philippines, Inc. Manager Service Development Department IT Infrastructure Department aaron.medina@rarejob.net aaronmedina30@gmail.com https://www.linkedin.com/in/aamedina/
  • 26. ROLES OF PROJECT MANAGERS IN AGILE TEAMS ACKNOWLEDGEMENT Agile Deep Dive Conference - Manila May 2018 Servant Leadership rede鍖ned; Role of a Project Manager in Agile Teams by Pradeep Lokesh Prakash https://www.knowledgehut.com/blog/agile/project-manager-vs-product-owner https://www.knowledgehut.com/blog/agile/the-role-of-a-project-manager-in-an-agile- environment Simon Foley: https://blog.scottlogic.com/2014/09/10/does-scrum-make-project- managers-redundant.html https://www.omicsonline.org/open-access/role-of-a-project-manager-in-managing- agile-projects-2167-0234-1000204.php?aid=78657 http://excitingcuriosity.com https://reqtest.com/agile-blog/the-role-of-the-project-manager-in-agile-development/ 26