Routine actions
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This document outlines several routine actions that should be taken when creating a new tenancy: - Agree final terms such as rent, contract length, included items, and move-in date. - Provide legal documents like the tenancy agreement and 'How to Rent' guide to the tenant in advance of signing. - Ensure any outstanding rent, deposit and fees are paid and all documents are signed before the tenant moves in. - Take meter readings and notify utility companies of the new tenants to avoid liability for charges.
Routine actions
- 1. Routine actions when creating a tenancy
- 2. 2 Alongside the routine documents, there are also several routine actions when creating a tenancy A checklist or diary system will ensure you dont forget anything Its far easier to do things at the start of the tenancy as opposed to mid way through (such as dealing with utility companies) Ignore this titleRoutine actions when creating a tenancy
- 3. 3 Agree final terms of the agreement such as: Rent payable Terms of contract Items included, such as furniture Move in date Ignore this titleFinal negotiations
- 4. 4 If taking a holding deposit, ensure a receipt is given Draft tenancy and send to tenant (and any guarantor) in advance of signing to provide ample time for consideration Provide tenant with How to Rent guide Commission or carry out a comprehensive inventory of the property Ignore this titleLegal documents
- 5. 5 Before handing over possession, ensure that any outstanding rent, deposit and fees are paid Sign the tenancy agreement, and guarantor form (this must be witnessed) Get the tenants signature to confirm they have received the relevant documents to ensure you are compliant with the Deregulation Act 15: How to Rent guide, copy of EPC, copy of current Gas Safety Certificate, confirmation that the property has working smoke alarms and current CO monitors (where appropriate), confirmation that you have carried out Right to Rent immigration checks Ignore this titleActions on check in
- 6. 6 Landlords taking a security deposit must: Protect the deposit with an approved government scheme within 30 days of receiving it Issue the tenant with the prescribed information, any scheme leaflet or terms and conditions and the deposit protection certificate within 30 days of receiving the deposit The tenant must be given the opportunity to sign the prescribed information Ignore this titleTenancy deposit requirements
- 7. 7 Deposit Protection Scheme www.depositprotection.com My Deposits www.mydeposits.co.uk Tenancy Deposit Scheme www.tenancydepositscheme.com All schemes now provide both a custodial (free scheme) and an insurance scheme (fee payable) Ignore this titleThe three schemes
- 8. 8 Failure to protect the deposit within 30 days of receiving it and issue the prescribed information, scheme leaflet and deposit protection certificate carries two penalties: Inability to rely on a S21 Availability for tenants to sue for financial penalty of up to 3 times the deposit Ignore this titleTenancy deposits failure to comply
- 9. 9 Landlords are legally obligated to notify the water company of the new occupiers Highly recommended to take meter readings and notify gas and electric companies of new occupiers (to avoid being liable yourself) Highly recommended to notify council tax of new occupiers (to avoid being liable yourself) Ignore this titleTransfer utilities requirements
- 10. 10 To avoid confusion (and work for you!) its beneficial to provide a welcome pack with useful information to tenants to include: Location of stop tap Instruction manuals for heating and any appliances supplied Location of fuse box How to increase pressure on combination boilers Emergency contact details and preferred contact for repairs How and where to pay rent Ignore this titleWelcome packs