SAMPLE Collections Letter
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A letter from Cynthia Magnin, an accounting manager, informs Billy Exline of Senlac Construction that their account has not had any payments in the last 60 days, which is unusual as the account was previously kept up-to-date or paid in full. The letter requests that Billy contact Cynthia to discuss bringing the overdue account current, possibly through a payment schedule to pay off the $36,700 balance within 3 months with interest fees applied.
SAMPLE Collections Letter
- 1. 175 Bloor Street East South Tower, Suite 1701 Toronto, Ontario M4W 3T6 September 8, 2015 Mr. Billy Exline Senlac Construction, Inc. 2277 Sheppard Avenue West, Suite 801 North York, Ontario M2J 6T3 Dear Mr. Exline: It has recently come to our attention that no payments have been applied to your account in the last sixty (60) days. We find this quite unusual for in the past your account has always been kept up-to-date, or paid in full. Therefore, we would like to speak with you personally in order that we may work together to bring your account current. Perhaps we can work out a payment schedule that meets with your approval. The account currently has a balance of $36,700. There is a payment option available in which your balance would be fully paid within three (3) months, interest fees would be applied. Please contact me at your earliest convenience so we may quickly resolve this matter. Sincerely, C. Magnin Cynthia Magnin, Accounting Client Relations Manager SA M PLE