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WELCOME: PROJECTING A
PROFFESIONAL IMAGE AT THE
FRONT DESK.
By Ijeoma Etozie
@BelleSantus
 The front desk is the first contact of a customer and an organization.
 Front desk personnel serve as the face of her employer.
 S/he is sometimes the only person whom the guests of the small business/inquiries meet.
When a customer walks through the door and is greeted by your front desk personnel, or when
customers/leads call your company and the front desk personnel picks the telephone, their level of
professionalism represents your companys brand. To properly reflect your brand they must
represent your company through their appearance, behavior, attitude, business manners and
communication skills.
@BelleSantus
INTRODUCTION
 Provides information on general inquiries.
 Receiving visitors.
 Distributing mails.
 Transfers calls.
DUTIES OF FRONT DESK
PERSONNEL
ARE THE SERVICES OF FRONT DESK
PERSONNEL NEEDED IN AN
ORGANIZATION?
 Avoids negative communication.
 Represents the companys brand.
 Treats all customers with respect.
 Manages telephone communication with courtesy.
 Avoids behaviors that hinder their professional image.
 Maintains their work space to make it a reflection of their professional image.
 Deals politely and professionally with discourteous, demanding, or dissatisfied
client.
THE EXCEPTIONAL FRONT DESK
PERSONNEL
 Having the Right Skills.
 Possess excellent listening skills.
 Take notes on everything.
 Answer the phone politely with a standard greeting.
 Handle customers who come to your business with efficiency
and politeness.
 Have a positive attitude.
 Be courteous.
 Neatness counts.
How to Be a Good Front Desk
Personnel
How the person manning the front desk is expected to handle
multiple activities with ease, poise and
Professionalism, when the front desk area is unavoidably busy and
noisy.
CHALLENGES
PRECAUTIONS
Never say "I don't do
XYZ..
Don't 'fake' being
nice.
Never get into an
argument with a
caller or visitor
Manners are not a relic of the past, they are more important than ever in our highly
technical world.
Manners are a way to show a person that you care about them; especially our
customers. This action will not go unnoticed. When a client walks in to your office, greet
them with a smile and stand up straight and tall. Be friendly warm and inviting.
Answering any questions that the client might ask is a great way to make an impression.
If you dont have the answer, get it. Go above and beyond for the client. The goal is
simple. Make the client feel welcomed, comfortable and part of the family.
@BelleSantus
CONCLUSION
THANK YOU!
QUESTIONS?
Ijeoma.santus@gmail.com
@BelleSantus

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Santus

  • 1. WELCOME: PROJECTING A PROFFESIONAL IMAGE AT THE FRONT DESK. By Ijeoma Etozie @BelleSantus
  • 2. The front desk is the first contact of a customer and an organization. Front desk personnel serve as the face of her employer. S/he is sometimes the only person whom the guests of the small business/inquiries meet. When a customer walks through the door and is greeted by your front desk personnel, or when customers/leads call your company and the front desk personnel picks the telephone, their level of professionalism represents your companys brand. To properly reflect your brand they must represent your company through their appearance, behavior, attitude, business manners and communication skills. @BelleSantus INTRODUCTION
  • 3. Provides information on general inquiries. Receiving visitors. Distributing mails. Transfers calls. DUTIES OF FRONT DESK PERSONNEL
  • 4. ARE THE SERVICES OF FRONT DESK PERSONNEL NEEDED IN AN ORGANIZATION?
  • 5. Avoids negative communication. Represents the companys brand. Treats all customers with respect. Manages telephone communication with courtesy. Avoids behaviors that hinder their professional image. Maintains their work space to make it a reflection of their professional image. Deals politely and professionally with discourteous, demanding, or dissatisfied client. THE EXCEPTIONAL FRONT DESK PERSONNEL
  • 6. Having the Right Skills. Possess excellent listening skills. Take notes on everything. Answer the phone politely with a standard greeting. Handle customers who come to your business with efficiency and politeness. Have a positive attitude. Be courteous. Neatness counts. How to Be a Good Front Desk Personnel
  • 7. How the person manning the front desk is expected to handle multiple activities with ease, poise and Professionalism, when the front desk area is unavoidably busy and noisy. CHALLENGES
  • 8. PRECAUTIONS Never say "I don't do XYZ.. Don't 'fake' being nice. Never get into an argument with a caller or visitor
  • 9. Manners are not a relic of the past, they are more important than ever in our highly technical world. Manners are a way to show a person that you care about them; especially our customers. This action will not go unnoticed. When a client walks in to your office, greet them with a smile and stand up straight and tall. Be friendly warm and inviting. Answering any questions that the client might ask is a great way to make an impression. If you dont have the answer, get it. Go above and beyond for the client. The goal is simple. Make the client feel welcomed, comfortable and part of the family. @BelleSantus CONCLUSION