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“WHALE OF A SALE – Fall/Winter 2013”
Children’s Consignment Sale
Seller Packet
Vestavia Day School at
Vestavia Hills United Methodist Church
Please read the entire seller packet and follow the instructions carefully. It is YOUR
responsibility to follow the procedures correctly. If you do not follow the enclosed
instructions, we will ask you to forfeit your check-in time for a LATER time after you
get your items in compliance.
Sellers will receive 70%of their proceeds and the remaining 30%will go to help support
Vestavia Day School including Children’s Day Out, Preschool, Full-time Daycare
& After-School Care.
For more information please visit our website at www.thewhaleofasale.com or email us
at vestaviadayschool@gmail.com

Welcome to Whale of a Sale – Fall/Winter 2013
We are excited that you are going to be part of our sale and can’t wait to share in this time of fun
and fellowship. Enclosed you will find all the information you will need to prepare your items for the sale.
A seller’s registration fee of $$6.00 is required.
This $$6.00 registration fee will be taken out of your final check.
● Each Consignor must have a minimum of 20 items to participate. There is a maximum of 200
items per seller.
● In order to run a successful sale we need sellers and LOTS of volunteers. There are many
different shifts during this event. Please register to volunteer online at
www.myconsignmentmanager.com/whaleofasale or email Amanda Groce at agroce@bakerdonelson.com.
● The preview sale is open ONLY to those who are selling and/or volunteering with us. It will be held
Thursday, September 19th, 2013. This sale is strictly for Consignors and Volunteers and we will have
someone there to check you in prior to shopping.
PLEASE MAKE SURE AND REVIEW THE SCHEDULE FOR THIS YEAR’S SALE.
WE HAVE MADE A FEW CHANGES SINCE THE SPRING.
Sale Week Schedule:
Monday, September 16th
MIDNIGHT Sale Locked
Wednesday, September 18th
8:45am -9:00pm Seller Check-in
Thursday, September 19th 8:30am-11:00am Seller Check-in (THIS MAY CHANGE)
4:00pm-9:00pm Volunteers Shop
5:00pm-9:00pm Sellers Shop
6:00pm-9:00pm OPEN TO THE PUBLIC
Friday, September 20th
9:00am-6:00pm Public Sale
4:00pm-6:00pm 1/2 Price Sale
Saturday, September 21th 9:00am-11:00am Seller Pick-up
(Any remaining items after 11am will be donated to a local charity)

Instructions
PLEASE READ CAREFULLY AND FOLLOW ALL INSTRUCTIONS! ALL ITEMS MUST BE TAGGED AND READY
FOR CHECK-IN WHEN YOU ARRIVE AT THE CHURCH FOR YOUR ASSIGNED CHECK-IN TIME.
IF THEY ARE NOT READY WHEN YOU ARRIVE, YOU WILL BE ASKED TO LEAVE AND RETURN WHEN YOUR
ITEMS ARE READY.
We welcome the following:
1. FALL & WINTER CLOTHING:
● New & gently worn Children’s clothing. Sizes Preemie thru junior (Jr. sizes 1,3,5,7,9,11,13) for girls
and sizes Preemie thru 18 for boys.
● WE CAN NOT ACCEPT CLOTHING THAT HAS A STRONG ODOR (SMOKE ETC.)
● Neatly pressed items have more buyer appeal and sell MUCH better.
WE ONLY ACCEPT CLOTHES ON WIRE HANGERS.
Please refer to the correct hanging procedure below to ensure
your clothing does not become lost and stays on the hanger so it is easily seen by shoppers.
2. SHOES AND ACCESSORIES:
● Fall & Winter Children’s shoes IN EXCELLENT CONDITION ONLY.
○ Only 15 pairs per seller.
○ Please secure shoes together if they have ties or loop straps and place in zip lock bags.
○ Tape tag on the outside of the bag not to cover the view of the shoes. Do not cover the
barcode with tape.
● WE ARE NO LONGER TAKING SOCKS!
● All shoes not in sufficient condition will be rejected. We will be checking you in at drop off and
pulling out any items not suitable for the sale.
3. FURNITURE:
● Furniture sells well! Don't forget those cribs, beds, kids' dressers, high chairs, changing tables,
swings, exersaucers, kitchen sets, kid tables and chair sets and Little Tikes equipment. Make sure
to secure the tag to an easy-to-read location.
● *We can not accept ANY drop-side cribs!

● Cribs can only be accepted if manufactured on or after June 28, 2011. Cribs that were
manufactured from July 23, 2010 to June 28, 2011 (the date must be on the crib), MAY be
accepted for resale at our event if they are accompanied by a Certificate of Compliance from the
crib manufacturer. Whale of a Sale cannot accept any cribs manufactured prior to July 23, 2010
(even if they are being sold as toddler beds). For more details on laws 16 CFR 1219 or 16 CFR 1220
go to this website: http://www.cpsc.gov/onsafety/2011/06/the-new-crib-standard-questions-and-
answers/.
● Use clear packing tape to attach tag. DO NOT COVER THE BARCODE. Have all hardware for
assembly attached in zip lock bag. Previous experience indicates that items sell better fully
assembled.
● WE ARE NOT ACCEPTING POTTY CHAIRS, POTTY SEATS OR DIAPER PAILS, GENIES, ETC.
● WE ALSO DO NOT TAKE ANY BEDDING, INCLUDING BUMPERS AND SHEETS AND BLANKETS.
● Remember, all items must be CLEAN ODOR FREE and in good condition.
4. TOYS & BOOKS:
● We discourage the sale of monster toys and toy weapons as well as any item that may be
offensive or frightening to children.
● Toys that require batteries MUST have working batteries in them. Items MUST WORK before
being accepted.
● Toys must be CLEAN and ready to play with.
● Toys, puzzles and games must have all pieces.
● Toys with pieces should be sealed in zip lock bags and taped shut and attached to the largest piece.
● Small toys may be combined in zip lock bags that are taped shut.
● Any items that are in Ziploc bags should have the tags taped on the outside of the bag. Do not
cover the barcode with tape.
● If your item has more than one Ziploc bag, please make sure each bag has a tag on it.
● We will be checking you in at drop off and pulling out any items not suitable for the sale.
● WE DO NOT TAKE STUFFED ANIMALS unless they are considered an educational toy.
●
Please submit only items in GOOD CONDITION (new or gently worn with no stains or tears), HUNG ON
WIRE HANGERS, CLEAN AND READY FOR USE. We reserve the right to refuse any item.

All items refused will be given back to the consignor at drop off time. If you do not wait for your
items to be checked in and we in fact have items to return to you they will be donated.
Friday at 4pm starts 50%off sale.
If you want your item reduced, click in the box marked YES in the online tagging system by the discount
field. If you do not want your item reduced, leave this check box unmarked.
MY CONSIGNMENT MANAGER INSTRUCTIONS
Go to www.myconsignmentmanager.com/whaleofasale
My Consignment Manager Log In Screen
Login to the system under RETURNING SELLERS/VOUNTEERS to enter your items.
The next screen is what you will see each time you log in. It is your main page & home page and the
way you will manage your items for the Whale of A Sale Consignment sale.
Please read the information under IMPORTANT NEWS. You can click CLOSE once you have reviewed the
information.
SELLER’S HOME PAGE
You can navigate to the various screens in My Consignment Manager through this page.
Enter Items – the screen to enter your items
Manage Inventory – see the items you have entered and edit/delete/add
Print Tags – you can select the tags to print
Volunteer – sign up to volunteer for Whale of A Sale!

Check-in Schedule – this is when you are bringing your items to the church. YOU MUST SELECT A
CHECK-IN TIME. There are many shifts available. Go ahead and sign up for your time early.
CHECK-IN SCHEDULE
Use the Check-in Schedule to sign up for a time to bring your items to the church the week of the
sale. Our shifts are every 15-30 minutes. Sign up early! You can always go back and sign up for a
different time (if available).
To select a time, click the radio button on the far left side for the shift you’d like and select Add me
to selected appointment.
PLEASE DO NOT BRING CHILDREN WITH YOU TO CHECK-IN. THEY WILL NOT BE ALLOWED IN THE GYM.
CHECK-IN PROCEDURE:
● You will drop your clothes off in the Lighthouse Gym at your assigned time.
● Once everything is at a check-in station, we will ask you to go back to the lighthouse lobby and
wait while we check your items in.
● PLEASE BRING YOUR PRINTED INVENTORY SHEET. We will check-in your items using your printed
Inventory Report and return any items to you that are either out of season or that may be
stained.
● Please be prepared for a longer wait time during check-in than in the past.
● In order to expedite this process, please have your items in numerical order.
● After your items have been reviewed please DO NOT TAKE YOUR INVENTORY SHEET HOME WITH
YOU! Leave it with the person who checked you in! (THANKS)
ENTERING ITEMS
You will need to log into our website at www.myconsignmentmanager.com/whaleofasale.
Under where it says Returning Sellers / Volunteers click on LOGIN
ENTER ITEMS
FIRST - Sort all of your items by clothing, toys, equipment, etc. Regarding clothing, sort by gender and
then size. Do this ahead of time and the process will go much faster.

Follow the screen prompts to enter your items.
● We are starting items at $2.00. Put a few items together if you feel you need to in order to
reach the $2.00 minimum.
● Price items in increments of $1.00
● Enter the Size
● If you’d like your item to go half price on Friday afternoon, check the box Discount.
You will tell us when you drop off your clothes if you want to donate them or not so you can leave
the donate box alone.
● Use the Description/Brand Name and Description boxes to describe your items. Please make sure it
is not too long…
● PLEASE BE AS DESCRIPTIVE AS POSSIBLE. PUT THE BRAND AND A DESCRIPTION!
● Select a Category – please be as specific as possible.
● The system does not generate multiple item tags. If you are selling an outfit that has more than
one piece, please make a note of that in the first line of the description. Use the attached hand
written tags for your second item. Remember we are not responsible for items without tags.
Once you enter an item, it appears in your inventory. You can see your inventory below the Enter Items
screen.

The item you entered last will stay in the boxes. When you are entering items into MyCM, it is helpful
to have them sorted by category and size so that you only have to change a few boxes when you are
entering them. This is one of the TIME SAVING features of MyCM.
You do not have to “SAVE” anything. Each time you enter an item, it is saved automatically in your
inventory. You can enter a couple of items at a time or enter them all at once. When you return to
MyCM, your items will be there.
MANAGE INVENTORY
The Manage Inventory Screen allows you to view, search and sort your items in your inventory. Once
the sale has ended this page will automatically update showing the items that sold.
PRINTING TAGS
Click on PRINT TAGS at the top of the screen {below the whale}.
IF YOU HAVE LESS THAN 48 TAGS:
1. Select your items or click on the check all box
2. Click on the Generate Tags button and click on the link provided to generate your tags into a PDF
file
3. Select File->Print to print your tags
IF YOU HAVE MORE THAN 48 TAGS:
1. Select the highest increment of items you need displayed (up to 216)
2. Select your Items or click on the check all box
3. Click on the Generate Tags button and click on the link provided to generate your tags into a PDF
file
4. Select File->Print to print your tags
5. Repeat step 2 through 5 until all your tags are printed
Your tags should look like this…

Once your tags are printed, make sure the barcode is clear and is not excessively dark (if this is the
case the ink will look to be blurry or smudged on the paper) (use ‘normal’ setting when printing – NOT
BEST quality), then cut on the lines and attach to your items properly PLEASE do not put tape on the
barcode.
If you think your tags are not printing correctly please email them to a friend to print or email
vestaviadayschool@gmail.com for help.
HOW TO TAG ITEMS
Pin tags with SAFETY PINS ONLY to the front left shoulder of the garment as shown below. Large
Safety Pins make too large a hole, especially in knits. We cannot sell items without a tag, so be sure
the tag is secure. DO NOT STAPLE OR USE STRAIGHT PINS!
Any sets of clothing (2 or more pieces) that need to be hung on more than one hanger, please rubber
band the hangers together and safety pin tag to the main piece (top or jacket). USE THE WORDS “2
PIECE OR 3 PIECE SET” in the description and price as one unit.
Attach tags to the outside of non-clothing items with clear packing tape. BUT DO NOT COVER THE
BARCODE.
Please only use WIRE HANGERS. All clothes must be hung on hangers as shown. (Make sure the hook is
turned away from the tag).
PLEASE NOTE the LOCATION of BOTH safety pins on the above picture at the top of the hanger. For
any clothing that cannot be hung directly on the hanger itself, it is important to secure the item with
safety pins for two reasons. First, it will keep the clothing hanging properly so that it can easily be seen

when shoppers are looking through the clothing. Secondly, it will keep if from falling off the hanger and
potentially being lost and/or losing its tag.
Attach tags to boxes or Ziploc bags with clear packing tape. Please DO NOT place tags inside bags as they
are too hard to remove during the sale. DO NOT COVER THE BARCODE!
If you have matching or “sibling” outfits and you are selling both of them, please price them separately
and indicate (in the description) that there is a matching outfit. ALSO, please note the gender and size
of the matching outfit so that it can be found in the racks. Matching outfits will not be displayed
together. Rather, they will be displayed according to their gender and size.
When hanging pants, please pin waistband to the top of the hanger using two safety pins instead of
draping them over the hanger. Doing so will allow shoppers to determine length without having to remove
them from the hanger.
Print Inventory Sheet to bring to Check-In (MANDATORY):
TO PRINT YOUR INVENTORY REPORT.
Click on MANAGE INVENTORY
1. Click on the Reports tab and click on the Inventory Report link
2. Make sure that the Status column drop down box has ALL clicked.
3. If it doesn’t you will need to change it to ALL then click on the Refresh List button.
4. If it already says ALL then your Inventory Report should be below.
5. Click on the Print Report button.
6. It is ok if it prints small.
7. You will need to bring your Inventory Report to Check-in for us to keep. Please do not take it
home with you.
VOLUNTEERING FOR OUR SALE
VOLUNTEERS SHOP OUR PRESALE FIRST!!!!!
At this time volunteering is not mandatory for sellers. However, we cannot have a successful sale
without our volunteers. Please volunteer, even if for a couple of hours.

You can sign up to volunteer on the website. Click on the Volunteer link and choose the correct radio
button for the time you want to volunteer. Click on ADD ME TO SELECTED SHIFTS.
WE WILL NOT BE PROVIDING CHILDCARE FOR OUR VOLUNTEERS FOR THIS SALE. SORRY FOR ANY
INCONVIENCE.
You will pick up your ticket for the presale at your volunteer time or when you drop-off your clothes.
QUICK TIPS
• Make sure to access our sale through the following website. You will not be able to access our sale
from the My Consignment Sale homepage. We have a special link for our consignors:
www.myconsignmentmanager.com/whaleofasale
• You will need the following on your computer to work with My Consignment Manager
● Internet Browser: Internet Explorer or Mozilla FireFox (MSN Explorer and AOL's browser are NOT
Supported)
● JavaScript must be enabled in your Browser
● Cookies must be enabled in your Browser
● Acrobat Reader
● DeskJet Printer
• If you have used My Consignment Manager before with another sale login under Returning Users. New
Users register through the new users section.
HELPFUL TIPS!
ENTERING ITEMS
• Before entering your items it will save time if you order them by category and size. When using this
system you choose the size and category from a drop down box. The box keeps the last selection in it.
Therefore, if you are entering a stack of size 4T girl’s clothing items it will be 2 less boxes you need
to change while working on that stack.
• The system does not generate multiple item tags. If you are selling an outfit that has more than one
piece, please make a note of that in the first line of the description. Please make sure you safety pin
or tape items together securely. If you’d like to make a copy of a tag and attach to multiple pieces that
is okay. Please write “copy” on the bottom of the tag. Or you may use the attached tags.
● Ex. Description: Gymboree Outfit 3 pieces

● Description: Green Turtle Pants with matching white shirt and hair bow
• After entering your items, go to the manage inventory tab and make sure everything is entered as
you wish. To view your items choose the search criteria you wish and then click on “Generate Items List.”
There you will see all the items you have entered.
PRINTING TAGS
• When you are ready to print tags click on the print tags button. Click on the radio button
corresponding with the items you want to print. Click Generate items list. Select the items you wish to
print tags for by using the check boxes on the side. Then click “generate tags.” A new page will pop-up
with a link containing your files. This is a link to a PDF file that can be printed or saved to your personal
computer. Note: the link will not open if you have pop-ups blocked. Either temporarily allow popups from
this site or hold down the control key while clicking on the link.
• Tags stay on better when you use WHITE PAPER – CARD STOCK. This is preferred but not
mandatory.
• When pinning and tagging your tags to your items, please make sure the barcode is visible and not
covered with tape!
PREPARING FOR DROP OFF
• Print your items list to bring with you to drop off. Go to Manage Inventory. Click to generate an
items list. Choose the items you are selling and click ”generate printer friendly version”. This is found
above your inventory list. Print this list for WHALE OF A SALE to keep. Make another copy for yourself
if you would like but the items will still be in the system for you to view at any time.
CONTACT INFO FOR QUESTIONS – email us at vestaviadayschool@gmail.com
Or check our website/blog for more information: www.thewhaleofasale.com
Please like us on facebook and share with your friends!
YIPPPEEEEE!
Thank you for your continued support of our program! We couldn’t do it without you!!

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Seller packet fall 2013

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