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Seminar for Community Lunch Organisers Thursday, 2nd December, 2010

WelcomeProposed Agenda10:30am Refreshments11:00am Introductions & Objectives11:25am Key Topics – to includeBuilding & Premises issuesFood Handling InsuranceProtecting vulnerable people Working with VolunteersTransport12:25pm Summary & further actions

IntroductionsIsobel Collyer - Empowering West BerkshireSarah Ward - Community Council for BerkshireWendy Dacey – Community Buildings Advisor, CCB Garry Poulson - Volunteer Centre, West BerkshireJo Naylor - WBC, Community PlanningNigel Owen - WBC, Adult Social Care George Lawrence - WBC, Environmental HealthPam Darroch - WBC, Care Quality

Premises Wendy Dacey – Community Buildings Advice ServiceVillage and community halls can subscribe for advice and information from CBASDo lunch clubs hire the hall, with a hiring agreement?Unlikely that the hall is registered with local authority for food hygiene purposesAll halls are required to carry out fire safety assessment [find it out from hall committee] – you need to know what to do if there is a fireAccidents need to be reported in accident “book”Entertainment requires performance licence (for the venue) – or you can get a “temporary event licence”, and TV licence would be requiredSale of alcohol requires a licence. If people bring their own, a licence would not be required.Make sure someone can contact emergency services via mobile phone, etc

Food Handling George Lawrence – Principal Environmental Health Officer, Food Safety team, WBCSee http://www.food.gov.uk/ for the Food Standards Agency (including national food handling rules)Local information: http://www.westberks.gov.uk/index.aspx?articleid=845Questions: E-mail: glawrence@westberks.gov.ukAre you a food business? Lunch Clubs probably are.Need to register as a Food Business OperatorEven if No [and you don’t have to register], see the good advice on above websites.No formal training required – you can train staff/volunteers yourself – see Food Standards Agency training pack: available free from Food Standards AgencyWest Berks Council provide Levels 1, 2, and 3 training [at a cost]

Food handling, continuedCommon sense approach – eg: if people have had a tummy bug, expect not to be involved in food preparation for (say) 48 hoursTaking food to people’s homes? Issues: – maintaining temperature, avoiding contact with contaminationBe proportionate to the riskFree training books available from Food Standards AgencyConsider wearing gloves for food preparationTraining opportunities – see handout from WBC Staff Training team

InsuranceNigel Owen – WBC, Adult Social CareSee handout from WBC insurance teamIf you have specific queries, contact nowen@westberks.gov.uk in the first instance, who will ask the Council’s insurance teamShop around – premium costs vary enormouslyYou may need Employers liability insurance, if you have more than 5 volunteers

Protecting Vulnerable PeoplePam Darroch –Care Quality Officer, WBC Adult Social Care serviceBerkshire Safeguarding Adults policy is the local joined up procedures – available on the West Berkshire Council website at: http://www.westberks.gov.uk/index.aspx?articleid=733WBC produce a Flowchart – what to do if you suspect abuse of a vulnerable personSafeguarding Co-ordinator in Adult Social Care at West Berkshire Council can give adviceQuestions about Criminal Record Bureau (CRB) checks – WBC charge £15 admin fee per check; Vol Ctr will do it free, for driversWest Berkshire Council have lots of policies and procedures – available via websiteConfidentiality – protect information which could allow other people to take advantage of vulnerable people

Working with VolunteersGarry Poulson –Volunteer Centre, West Berkshire 01635 49004Keep a record of the skills and training givenTake up references – and keep on fileEncourage clubs to register with the Volunteer Centre as a volunteering opportunityGarry offered to work with specific communities to help recruit and maintain volunteering in your area

TransportContact: Volunteer Centre, West BerksPossibility of further seminar, to address transport issues – but this is probably best done at local, community levels, rather than across different patchesOffer from Garry Poulson to come out to localities, and work to support campaign to recruit volunteers

Further actionsIs there a national network of lunch club providers? - Sarah checking with Action for Communities in Rural EnglandAny ideas for further similar seminars – contact Jo, Sarah or Isobel

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