Series e forms checklist f-award_adobe_formse_required_attachments_updated_2march2018
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This document provides a comprehensive checklist for F-award applications, specifically for the Ruth L. Kirschstein National Research Service Award to promote diversity in health-related research. It details required forms, attachments, and guidelines for filling out various sections of the application, including specific biosketches and project information, emphasizing the need for accurate completion to avoid lost funding. Additionally, it outlines the roles and responsibilities of the principal investigator, mentors, and institutional representatives in the application process.
![2 March 2018 revised Created by PJ Simpson-Haidaris, PhD University of Rochester
1
Checklist for F-award applicationsattachments to SF424 or equivalent in ASSIST
December 29, 2018 revised fellowship instruction guide for Adobe Forms E
PA-18-666 Ruth L. Kirschstein National Research Service Award (NRSA) Individual Predoctoral
Fellowship to Promote Diversity in Health-Related Research (Parent F31) used as model F grant
Note: This [PA-18-666] Funding Opportunity Announcement (FOA) is designed specifically for applicants proposing
research that does not involve leading an independent clinical trial, a clinical trial feasibility study, or an ancillary study to
a clinical trial, but does allow applicants to propose research experience in a clinical trial led by a sponsor or co-sponsor.
SF424 form pages 1-2 Who Does Final
Fill in specific information for items 1-20 as instructed in FELLOWSHIP INSTRUCTIONS
FOR NIH AND OTHER PHS AGENCIES SF424 (R&R) APPLICATION PACKAGES (no
attachments 1-19; 20. pre-application attachment very rare)
PI with Grant
Admin help
SF424 form page 2 (SF424 pdf)
21. Cover Letter Attachment. Did you request Dual assignment, if applicable? Did you include
required information on outside referees? Did you include name of Program Officer you spoke with about
your application? Use optional PHS Assignment Request Form for Institute and Study Section choices.
PI
RESEARCH & RELATED Senior/Key Person Profile
Key Personnel Information (fill out in form/ASSIST) and Biosketches (attachments);
Must Include 5-page Biosketches; PI use fellowship Biosketch template; Sponsors and
Collaborators use the R-grant SF424 general format Biosketch template. Mentors and
Collaborators/Consultants must write their Personal Statements to reflect their role
on the FELLOWSHIP grant (not their own R01 grant!)
PI, mentor, co-
mentors, (AKA
sponsors)
consultants,
collaborators
identified as
key personnel
RESEARCH & RELATED Other Project Information
1-6. Questions only (no attachments). Provide answers appropriate to Human Subjects
and Vertebrate Animal Use; impact on environment; historic sites; international
collaborations?
PI and Grant
Administrator
7. Project Summary/Abstract attachment; limit 30 lines text with 0.5-inch margins PI
8. Project Narrative attachment (Public Health Relevance); maximum of 3 sentences PI
9. Bibliography & References Cited attachment (can cite Interim Research Products see
NOT-OD-17-050); No page limit
PI
10. Facilities & Other Resources attachment; No page limit PI
11. Equipment attachment; No page limit PI
12. Other Attachments
Certification Letter of Eligibility for Predoctoral Fellowships (F31) to Promote Diversity
(1-page works on University officials letterhead and signed).
Name file Diversity_Eligibility_Ltr.pdf
ONLY for PA-18-666, F31 diversity (Request from Registrar or appropriate official)
Refer to FOA to see if additional attachments should be uploaded here
PI and
Registrar
PHS Fellowship Supplemental Form
1. Introduction to Application Attachments (for resubmission A1 app only); 1-page
limit
PI
2. Applicants Background and Goals for Fellowship Training attachment; 6-page limit;
present as these three sections in this order: A. Doctoral Dissertation and Research Experience;
B. Training Goals and Objectives; and C. Activities Planned Under Award.
PI
3. Specific Aims attachment; 1-page limit PI
4. Research Strategy attachment; 6-page limit PI
5. Respective Contributions attachment; 1-page limit PI
6. Selection of Sponsor and Institution attachment; 1-page limit PI
7. Progress Report Publication List (RENEWAL applications) N/A
8. Training in Responsible Conduct of Research attachment; 1-page limit [Include five
required components: 1) Format, 2) Subject Matter, 3) Faculty Participation, 4) Duration of
Instruction & 5) Frequency of Instruction]. Include training in Data Reproducibility and Rigor in
Science in RCR.
PI](https://image.slidesharecdn.com/serieseformschecklistf-awardadobeformserequiredattachmentsupdated2march2018-180308205420/85/Series-e-forms-checklist-f-award_adobe_formse_required_attachments_updated_2march2018-1-320.jpg)
![2 March 2018 revised Created by PJ Simpson-Haidaris, PhD University of Rochester
2
Sponsor(s), Collaborator(s) and Consultant(s) Section
9. Sponsor and Co-Sponsor Statement Attachment; 6-page limit Sponsors
10. Letters of support from Collaborators, Contributors and Consultants attachment;
combine into one pdf document; 6-page limit
PI solicits letters; makes pdf file (Not the same as outside referee letters!)
PI solicit from
and organize
Institutional Environment and Commitment to Training
11. Name file: Institutional_Environment_and_Commitment_to_Training.pdf;
2-page limit (and MSTP Program Director if F30 or F31 Diversity for MSTP trainee). PI,
mentors and PhD program directors need to contribute to this document. This section
includes some information that used to be in Additional Educational Information).
PI must request Institutional Environment and Commitment to Training Information from Mentors and PhD
(and MSTP, if dual degree) program directors!
PI, Mentors &
PhD Program
Director
Vertebrate Animals [are vertebrate animals used? Yes/No]
12. Are vertebrate animals euthanized? Yes/No?
No attachment but answer: Are vertebrate Animals Euthanized? Yes/No?
-Is method consistent with American Veterinary Yes/No?
Medical Association (AVMA) guidelines?
-If "No" to AVMA guidelines, describe method and
provide scientific justification in text box provided on form.
PI
13. Vertebrate Animals, if applicable; add attachment PI
14. Select Agents Attachment PI
15. Resource Sharing Plan Attachment PI
16. Authentication of Key Biologicals and/or Chemical Resources Attachment
N/A, but PI
must check
FOA
Attach ONLY if specified in FOA that it is required; e.g., PA-18-666, F31 diversity does NOT
request (Recommend that PI discuss this in Research Strategy as appropriate to show
adhering to rigor and reproducibility in science).
17-24. no attachments but answer questions. PI
Budget Section
25-27. Answer appropriate questions. Include full graduate courses tuition amount
for PIs institution.
NIH funds awards based on their rules but PI needs to ask for full institutional tuition
amount). Contact Office of Research and Grants Administration for the full year tuition for
UR-SMD predocs (2017-2018 academic year = $49,216). Note, some students and grant
administrators have failed to do this correctly resulting in lost funding for tuition!
Grant Admin in
your Dept, Univ
Official
Representative,
or Grad Dept
28. Appendix do not include info that should be in the Research Strategy.
See NOT-OD-18-126 and future updates for appendix restrictions (Note: Reviewers
HATE to read appendices)
PI
Internal Signoff form for Grant (PI responsibility): be sure to check with your grants administrator and follow protocol for
internal approval of F-award grant submission!
Do you need to include with internal signoff form a specific form signed by your Sponsor (Mentor) approving your grant
submission (PI responsibility)?](https://image.slidesharecdn.com/serieseformschecklistf-awardadobeformserequiredattachmentsupdated2march2018-180308205420/85/Series-e-forms-checklist-f-award_adobe_formse_required_attachments_updated_2march2018-2-320.jpg)
Series e forms checklist f-award_adobe_formse_required_attachments_updated_2march2018
- 1. 2 March 2018 revised Created by PJ Simpson-Haidaris, PhD University of Rochester 1 Checklist for F-award applicationsattachments to SF424 or equivalent in ASSIST December 29, 2018 revised fellowship instruction guide for Adobe Forms E PA-18-666 Ruth L. Kirschstein National Research Service Award (NRSA) Individual Predoctoral Fellowship to Promote Diversity in Health-Related Research (Parent F31) used as model F grant Note: This [PA-18-666] Funding Opportunity Announcement (FOA) is designed specifically for applicants proposing research that does not involve leading an independent clinical trial, a clinical trial feasibility study, or an ancillary study to a clinical trial, but does allow applicants to propose research experience in a clinical trial led by a sponsor or co-sponsor. SF424 form pages 1-2 Who Does Final Fill in specific information for items 1-20 as instructed in FELLOWSHIP INSTRUCTIONS FOR NIH AND OTHER PHS AGENCIES SF424 (R&R) APPLICATION PACKAGES (no attachments 1-19; 20. pre-application attachment very rare) PI with Grant Admin help SF424 form page 2 (SF424 pdf) 21. Cover Letter Attachment. Did you request Dual assignment, if applicable? Did you include required information on outside referees? Did you include name of Program Officer you spoke with about your application? Use optional PHS Assignment Request Form for Institute and Study Section choices. PI RESEARCH & RELATED Senior/Key Person Profile Key Personnel Information (fill out in form/ASSIST) and Biosketches (attachments); Must Include 5-page Biosketches; PI use fellowship Biosketch template; Sponsors and Collaborators use the R-grant SF424 general format Biosketch template. Mentors and Collaborators/Consultants must write their Personal Statements to reflect their role on the FELLOWSHIP grant (not their own R01 grant!) PI, mentor, co- mentors, (AKA sponsors) consultants, collaborators identified as key personnel RESEARCH & RELATED Other Project Information 1-6. Questions only (no attachments). Provide answers appropriate to Human Subjects and Vertebrate Animal Use; impact on environment; historic sites; international collaborations? PI and Grant Administrator 7. Project Summary/Abstract attachment; limit 30 lines text with 0.5-inch margins PI 8. Project Narrative attachment (Public Health Relevance); maximum of 3 sentences PI 9. Bibliography & References Cited attachment (can cite Interim Research Products see NOT-OD-17-050); No page limit PI 10. Facilities & Other Resources attachment; No page limit PI 11. Equipment attachment; No page limit PI 12. Other Attachments Certification Letter of Eligibility for Predoctoral Fellowships (F31) to Promote Diversity (1-page works on University officials letterhead and signed). Name file Diversity_Eligibility_Ltr.pdf ONLY for PA-18-666, F31 diversity (Request from Registrar or appropriate official) Refer to FOA to see if additional attachments should be uploaded here PI and Registrar PHS Fellowship Supplemental Form 1. Introduction to Application Attachments (for resubmission A1 app only); 1-page limit PI 2. Applicants Background and Goals for Fellowship Training attachment; 6-page limit; present as these three sections in this order: A. Doctoral Dissertation and Research Experience; B. Training Goals and Objectives; and C. Activities Planned Under Award. PI 3. Specific Aims attachment; 1-page limit PI 4. Research Strategy attachment; 6-page limit PI 5. Respective Contributions attachment; 1-page limit PI 6. Selection of Sponsor and Institution attachment; 1-page limit PI 7. Progress Report Publication List (RENEWAL applications) N/A 8. Training in Responsible Conduct of Research attachment; 1-page limit [Include five required components: 1) Format, 2) Subject Matter, 3) Faculty Participation, 4) Duration of Instruction & 5) Frequency of Instruction]. Include training in Data Reproducibility and Rigor in Science in RCR. PI
- 2. 2 March 2018 revised Created by PJ Simpson-Haidaris, PhD University of Rochester 2 Sponsor(s), Collaborator(s) and Consultant(s) Section 9. Sponsor and Co-Sponsor Statement Attachment; 6-page limit Sponsors 10. Letters of support from Collaborators, Contributors and Consultants attachment; combine into one pdf document; 6-page limit PI solicits letters; makes pdf file (Not the same as outside referee letters!) PI solicit from and organize Institutional Environment and Commitment to Training 11. Name file: Institutional_Environment_and_Commitment_to_Training.pdf; 2-page limit (and MSTP Program Director if F30 or F31 Diversity for MSTP trainee). PI, mentors and PhD program directors need to contribute to this document. This section includes some information that used to be in Additional Educational Information). PI must request Institutional Environment and Commitment to Training Information from Mentors and PhD (and MSTP, if dual degree) program directors! PI, Mentors & PhD Program Director Vertebrate Animals [are vertebrate animals used? Yes/No] 12. Are vertebrate animals euthanized? Yes/No? No attachment but answer: Are vertebrate Animals Euthanized? Yes/No? -Is method consistent with American Veterinary Yes/No? Medical Association (AVMA) guidelines? -If "No" to AVMA guidelines, describe method and provide scientific justification in text box provided on form. PI 13. Vertebrate Animals, if applicable; add attachment PI 14. Select Agents Attachment PI 15. Resource Sharing Plan Attachment PI 16. Authentication of Key Biologicals and/or Chemical Resources Attachment N/A, but PI must check FOA Attach ONLY if specified in FOA that it is required; e.g., PA-18-666, F31 diversity does NOT request (Recommend that PI discuss this in Research Strategy as appropriate to show adhering to rigor and reproducibility in science). 17-24. no attachments but answer questions. PI Budget Section 25-27. Answer appropriate questions. Include full graduate courses tuition amount for PIs institution. NIH funds awards based on their rules but PI needs to ask for full institutional tuition amount). Contact Office of Research and Grants Administration for the full year tuition for UR-SMD predocs (2017-2018 academic year = $49,216). Note, some students and grant administrators have failed to do this correctly resulting in lost funding for tuition! Grant Admin in your Dept, Univ Official Representative, or Grad Dept 28. Appendix do not include info that should be in the Research Strategy. See NOT-OD-18-126 and future updates for appendix restrictions (Note: Reviewers HATE to read appendices) PI Internal Signoff form for Grant (PI responsibility): be sure to check with your grants administrator and follow protocol for internal approval of F-award grant submission! Do you need to include with internal signoff form a specific form signed by your Sponsor (Mentor) approving your grant submission (PI responsibility)?