Quick, helpful tips for site selection best practices
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When strategically managing your event locations, you need to consider the following tips to ensure you have asked the right questions and found the venue to meet your specific needs.
Quick, helpful tips for site selection best practices
- 1. Quick helpful tips for Site Selection best practices Strategic Meetings Management http://www.flickr.com/photos/silvery/ https://www.signup4.com/category/blog/
- 2. Once meeting goals/objectives have been decided Time to line-up the destination! http://www.flickr.com/photos/khianti/
- 3. Choosing a Destination If youre using online event registration software, you should have a budget estimator tool to help you. If youre managing events by hand (may take longer), compare destination expenses.
- 4. Where are a majority of your attendees coming from? Are you paying for travel? Is this event mandatory? Did you create a pre-event survey? http://www.flickr.com/photos/travelstar/
- 5. Key Stakeholders Planner Client (if applicable) Destination/Venue Other meeting/event staff http://www.flickr.com/photos/breadfortheworld/
- 6. Lengthy List of Considerations Accessibility Whats around? Can you walk anywhere? Is it safe? http://www.flickr.com/photos/senthilvasan/
- 7. Accommodation Facilities http://www.flickr.com/photos/28478778@N05/
- 9. Site Environment http://www.flickr.com/photos/rojer/
- 10. Servicescape Physical features that can enhance or hinder your event http://www.flickr.com/photos/ajy/
- 11. Number of rooms, meeting spaces & gathering areas Attitude of staff http://www.flickr.com/photos/discoverenniscrone/
- 12. Location, location, location! http://www.flickr.com/photos/leehaywood/
- 13. What is within walking distance? Entertainment, Dining, Attractions What is the transportation situation? Taxis, Hotel shuttles, Walking http://www.flickr.com/photos/kittykaht/
- 14. Additional Considerations http://www.flickr.com/photos/dellphotos/
- 15. Does your organization have a preferred vendors list? If so, always check there first for pre-existing negotiated rates. http://www.flickr.com/photos/73577218@N00/
- 16. Does your team have a meetings calendar? Great opportunity to check for other company events taking place the same time as your event. Piggyback. Host your event at the same location and negotiate a discount. If you dont have a calendar, make one! Huge opportunity for savings.
- 17. Time Of Year Weather conditions Convenience Benchmark Ask other departments & industry experts about their experiences. Example: May make sense to have an event in Arizona in the http://www.flickr.com/photos/pixietart/ summer because youll save dramatically.
- 18. Want to learn more? Visit our Blog https://www.signup4.com/category/blog/ Visit our Knowledge Center http://bit.ly/SAHgEN Call or Email Us 877.745.8526 or communications@signup4.com