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Stewardship sherif wissa

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Sahar Mounir
Sahar Mounir

The document discusses stewardship as it relates to The Rotary Foundation. It defines stewardship and explains why it is important for Rotary clubs and members to practice good stewardship. Specifically, it outlines the responsibilities of clubs and members to ensure grant funds from The Rotary Foundation are used appropriately and for their intended purposes. It details the requirements for club qualification, including signing a memorandum of understanding that describes financial management plans and reporting any misuse of funds. The goal of stewardship is to maintain integrity and accountability in managing donations in a way that encourages continued donor support.

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2015 STEWARDSHIP .. a way of life Some insights into By Sherif Wissa RC Giza Metropolitan
2015 Outline The what, why, when and how of Stewardship What is Stewardship? Why apply Stewardship? When Should we apply Stewardship? How can we apply Stewardship?
2015 Historical Background From old English st鱈weard, "hall, household" + weard warden, keeper"; corresponding to Dutch: stadhouder, German Statthalter "place holder". The Old English term st鱈weard is attested from the 11th century. Modern Definition It is the responsible management and oversight of grant funds, which ensures that funds are used properly and benefit populations in need. STEWARDSHIP
2015 As stewards of The Rotary Foundation, the trustees are responsible to the donors to demonstrate that donations were used appropriately. STEWARDSHIP - WHY
2015 STEWARDSHIP - WHY The trustees rely on the integrity of the clubs and Rotarians engaged in project implementation to ensure that funds are used effectively for the purpose for which they were given.
2015 Simply because its the right thing to do and it is part of our integral mission and core beliefs. Plus A donor who understands that funds were used in an appropriate and responsible manner is more likely to give to the Foundation again to support projects. STEWARDSHIP - WHY
2015 ? ALWAYS STEWARDSHIP - WHEN
2015 Treating TRF funds as a sacred trust Competent and thorough supervision of the project Standard business practice Reporting irregularity to TRF Implementing projects as approved STEWARDSHIP - HOW
2015 Qualification Report tracking Routine monitoring Investigating allegations Stewardship seminars STEWARDSHIP ACTIVITIES
2015 Provides clubs with financial and stewardship controls for managing grant-funded activities Clubs need to qualify before applying for global grants Clubs should: Attend a Grant Management Seminar Read, sign, and submit the club MOU to the district QUALIFICATION
2015 The club MOU is a binding agreement between the club and its district. It outlines Foundation requirements. By signing the MOU, the club agrees to comply with the requirements. CLUB MEMORANDUM OF UNDERSTANDING
2015 The 4-Way Test Is it the truth? Is it fair to all concerned? Will it build goodwill and better friendships? Will it be beneficial to all concerned? STEWARDSHIP - HOW
2015 Code of Conduct (previously Declaration of Rotarians in Businesses and Professions) STEWARDSHIP - HOW
2015 As a Rotarian, I will: 1. Act with integrity and high ethical standards in my personal and professional life. 2. Deal fairly with others and treat them and their occupations with respect. 3. Use my professional skills through Rotary to mentor young people, help those with special needs, and improve peoples quality of life in my community and in the world. 4. Avoid behavior that reflects adversely on Rotary of other Rotarians. 5. Not seek special business or professional advantages from other Rotarians ROTARY CODE OF CONDUCT
2015 As a Rotarian, I will: 1. Act with integrity and high ethical standards in my personal and professional life. 2. Deal fairly with others and treat them and their occupations with respect. 3. Use my professional skills through Rotary to mentor young people, help those with special needs, and improve peoples quality of life in my community and in the world. 4. Avoid behavior that reflects adversely on Rotary of other Rotarians. 5. Not seek special business or professional advantages from other Rotarians ROTARY CODE OF CONDUCT
2015 Service Above Self Beneficiaries should not contribute funds to receive assistance. Club must keep accurate, detailed records of donations. Reciprocal relationships should not be formed. Funds should be used for intended purpose. STEWARDSHIP - HOW
2015 Separate accounts should be established for each grant Payment should be made to a bank account opened specifically for the project Project account name should be such that it is easily identifiable with the club and project STEWARDSHIP - HOW
2015 Financial review of projects Timely and complete reporting STEWARDSHIP - HOW
2015 Have Rotarians supervise each project Implement projects as approved Follow standard business practices Report irregularities Submit reports Retain documents STEWARDSHIP - HOW
2015 WHY REPORT Share / celebrate successes Communicates accomplishments to TRF Demonstrates good use of funds Provides transparency Meets government requirements Offers lessons learned
2015 Financial Records Demonstrates that funds were used effectively and efficiently Meets the conditions of the grant award Meets all legal requirements Embodies trust and opens the door for future projects
2015 OUR ROLE We should fulfill: Stewardship responsibilities Reporting responsibilities Partnership obligations Legal obligations to TRF and local government Report misuse and suspected misuse of funds to TRF Prevent inappropriate use of funds
2015 CLUB QUALIFICATION MEMORANDUM OF UNDERSTANDING CLUB MOU 1. Club Qualification 2. Club Officer Responsibilities 3. Financial Management Plan 4. Bank Account Requirements 5. Report on Use of Grant Funds 6. Documents Retention 7. Reporting Misuse of Grant Funds
2015 MOU - Qualification Upon successful completion of the qualification requirements, the club will be qualified for one Rotary year. To maintain qualified status, the club must comply with this MOU, any additional district requirements, and all applicable TRF policies.
2015 The club is responsible for the use of funds for club-sponsored grants, regardless of who controls the funds. Qualification may be suspended or revoked for misuse or mismanagement of grant funds The club must cooperate with any financial, grant, or operational audits. MOU - Qualification
2015 MOU - Club Officer Responsibilities Club must appoint at least one member to implement, manage, & maintain the Club qualification Ensures that all TRF grants adhere to stewardship measures & proper grant management practices Ensures that all individuals involved in a grant conduct their activities in a way that avoids any actual or perceived conflict of interest
2015 MOU - Written Financial Management Plan Must include procedures to: Maintain a standard set of accounts, a complete record of all receipts and disbursements of grant funds. Disburse grant funds, as appropriate. Maintain segregation of duties for handling funds. Establish an inventory system for equipment and other assets purchased with grant funds, and maintain records for items that are purchased, produced, or distributed through grant activities. Ensure that all grant activities, including the conversion of funds, comply with local law.
2015 MOU - Bank Account Requirements Must have a dedicated bank account used solely for receiving & disbursing TRF grant funds. The club bank account must have a minimum of two Rotarian signatories from the club for disbursements Any interest earned must be documented and used for eligible, approved grant activities, or returned to TRF. Separate accounts for each club-sponsored grant.
2015 MOU - Bank Account Requirements Name of the account should clearly identify its use for grant funds. Grant funds may not be deposited in investment accounts such as mutual funds, certificates of deposit, bonds, and stocks. Bank statements must be available to support receipt and use of TRF grant funds. Club must maintain a written plan for transferring custody of the bank accounts in the event of a change in signatories.
2015 MOU Reporting / Document Retention Project accomplishments Rotarian involvement Information on the beneficiary Statement of income and expenses Bank statement
2015 MOU We WILL REPORT fraud forgery gross negligence endangerment of health, welfare, or safety of beneficiaries Ineligible contributions use of funds for personal gain
2015 undisclosed conflicts of interest monopolization of grant funds by individuals report falsification overpricing acceptance of payments from beneficiaries illegal activities use of grant funds for ineligible purposes. MOU WE WILL REPORT
2015 CLUB QUALIFICATION MEMORANDUM OF UNDERSTANDING CLUB MOU 1. Club Qualification 2. Club Officer Responsibilities 3. Financial Management Plan 4. Bank Account Requirements 5. Report on Use of Grant Funds 6. Documents Retention 7. Reporting Misuse of Grant Funds
2015 We now know What is Stewardship. we further know Why we need it and When to apply it.. and more importantly How to apply it . not just in Rotary but in our lives. Stewardship is a lifestyle of a Rotarian Thank you SESSION REVIEW
2015 TRF SEMINAR Nov 29, 2014 - Cairo, Egypt STEWARDSHIP .. a way of life Some insights into By Sherif Wissa RC of Giza Metropolitan

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Stewardship sherif wissa

  • 1. 2015 STEWARDSHIP .. a way of life Some insights into By Sherif Wissa RC Giza Metropolitan
  • 2. 2015 Outline The what, why, when and how of Stewardship What is Stewardship? Why apply Stewardship? When Should we apply Stewardship? How can we apply Stewardship?
  • 3. 2015 Historical Background From old English st鱈weard, "hall, household" + weard warden, keeper"; corresponding to Dutch: stadhouder, German Statthalter "place holder". The Old English term st鱈weard is attested from the 11th century. Modern Definition It is the responsible management and oversight of grant funds, which ensures that funds are used properly and benefit populations in need. STEWARDSHIP
  • 4. 2015 As stewards of The Rotary Foundation, the trustees are responsible to the donors to demonstrate that donations were used appropriately. STEWARDSHIP - WHY
  • 5. 2015 STEWARDSHIP - WHY The trustees rely on the integrity of the clubs and Rotarians engaged in project implementation to ensure that funds are used effectively for the purpose for which they were given.
  • 6. 2015 Simply because its the right thing to do and it is part of our integral mission and core beliefs. Plus A donor who understands that funds were used in an appropriate and responsible manner is more likely to give to the Foundation again to support projects. STEWARDSHIP - WHY
  • 8. 2015 Treating TRF funds as a sacred trust Competent and thorough supervision of the project Standard business practice Reporting irregularity to TRF Implementing projects as approved STEWARDSHIP - HOW
  • 9. 2015 Qualification Report tracking Routine monitoring Investigating allegations Stewardship seminars STEWARDSHIP ACTIVITIES
  • 10. 2015 Provides clubs with financial and stewardship controls for managing grant-funded activities Clubs need to qualify before applying for global grants Clubs should: Attend a Grant Management Seminar Read, sign, and submit the club MOU to the district QUALIFICATION
  • 11. 2015 The club MOU is a binding agreement between the club and its district. It outlines Foundation requirements. By signing the MOU, the club agrees to comply with the requirements. CLUB MEMORANDUM OF UNDERSTANDING
  • 12. 2015 The 4-Way Test Is it the truth? Is it fair to all concerned? Will it build goodwill and better friendships? Will it be beneficial to all concerned? STEWARDSHIP - HOW
  • 13. 2015 Code of Conduct (previously Declaration of Rotarians in Businesses and Professions) STEWARDSHIP - HOW
  • 14. 2015 As a Rotarian, I will: 1. Act with integrity and high ethical standards in my personal and professional life. 2. Deal fairly with others and treat them and their occupations with respect. 3. Use my professional skills through Rotary to mentor young people, help those with special needs, and improve peoples quality of life in my community and in the world. 4. Avoid behavior that reflects adversely on Rotary of other Rotarians. 5. Not seek special business or professional advantages from other Rotarians ROTARY CODE OF CONDUCT
  • 15. 2015 As a Rotarian, I will: 1. Act with integrity and high ethical standards in my personal and professional life. 2. Deal fairly with others and treat them and their occupations with respect. 3. Use my professional skills through Rotary to mentor young people, help those with special needs, and improve peoples quality of life in my community and in the world. 4. Avoid behavior that reflects adversely on Rotary of other Rotarians. 5. Not seek special business or professional advantages from other Rotarians ROTARY CODE OF CONDUCT
  • 16. 2015 Service Above Self Beneficiaries should not contribute funds to receive assistance. Club must keep accurate, detailed records of donations. Reciprocal relationships should not be formed. Funds should be used for intended purpose. STEWARDSHIP - HOW
  • 17. 2015 Separate accounts should be established for each grant Payment should be made to a bank account opened specifically for the project Project account name should be such that it is easily identifiable with the club and project STEWARDSHIP - HOW
  • 18. 2015 Financial review of projects Timely and complete reporting STEWARDSHIP - HOW
  • 19. 2015 Have Rotarians supervise each project Implement projects as approved Follow standard business practices Report irregularities Submit reports Retain documents STEWARDSHIP - HOW
  • 20. 2015 WHY REPORT Share / celebrate successes Communicates accomplishments to TRF Demonstrates good use of funds Provides transparency Meets government requirements Offers lessons learned
  • 21. 2015 Financial Records Demonstrates that funds were used effectively and efficiently Meets the conditions of the grant award Meets all legal requirements Embodies trust and opens the door for future projects
  • 22. 2015 OUR ROLE We should fulfill: Stewardship responsibilities Reporting responsibilities Partnership obligations Legal obligations to TRF and local government Report misuse and suspected misuse of funds to TRF Prevent inappropriate use of funds
  • 23. 2015 CLUB QUALIFICATION MEMORANDUM OF UNDERSTANDING CLUB MOU 1. Club Qualification 2. Club Officer Responsibilities 3. Financial Management Plan 4. Bank Account Requirements 5. Report on Use of Grant Funds 6. Documents Retention 7. Reporting Misuse of Grant Funds
  • 24. 2015 MOU - Qualification Upon successful completion of the qualification requirements, the club will be qualified for one Rotary year. To maintain qualified status, the club must comply with this MOU, any additional district requirements, and all applicable TRF policies.
  • 25. 2015 The club is responsible for the use of funds for club-sponsored grants, regardless of who controls the funds. Qualification may be suspended or revoked for misuse or mismanagement of grant funds The club must cooperate with any financial, grant, or operational audits. MOU - Qualification
  • 26. 2015 MOU - Club Officer Responsibilities Club must appoint at least one member to implement, manage, & maintain the Club qualification Ensures that all TRF grants adhere to stewardship measures & proper grant management practices Ensures that all individuals involved in a grant conduct their activities in a way that avoids any actual or perceived conflict of interest
  • 27. 2015 MOU - Written Financial Management Plan Must include procedures to: Maintain a standard set of accounts, a complete record of all receipts and disbursements of grant funds. Disburse grant funds, as appropriate. Maintain segregation of duties for handling funds. Establish an inventory system for equipment and other assets purchased with grant funds, and maintain records for items that are purchased, produced, or distributed through grant activities. Ensure that all grant activities, including the conversion of funds, comply with local law.
  • 28. 2015 MOU - Bank Account Requirements Must have a dedicated bank account used solely for receiving & disbursing TRF grant funds. The club bank account must have a minimum of two Rotarian signatories from the club for disbursements Any interest earned must be documented and used for eligible, approved grant activities, or returned to TRF. Separate accounts for each club-sponsored grant.
  • 29. 2015 MOU - Bank Account Requirements Name of the account should clearly identify its use for grant funds. Grant funds may not be deposited in investment accounts such as mutual funds, certificates of deposit, bonds, and stocks. Bank statements must be available to support receipt and use of TRF grant funds. Club must maintain a written plan for transferring custody of the bank accounts in the event of a change in signatories.
  • 30. 2015 MOU Reporting / Document Retention Project accomplishments Rotarian involvement Information on the beneficiary Statement of income and expenses Bank statement
  • 31. 2015 MOU We WILL REPORT fraud forgery gross negligence endangerment of health, welfare, or safety of beneficiaries Ineligible contributions use of funds for personal gain
  • 32. 2015 undisclosed conflicts of interest monopolization of grant funds by individuals report falsification overpricing acceptance of payments from beneficiaries illegal activities use of grant funds for ineligible purposes. MOU WE WILL REPORT
  • 33. 2015 CLUB QUALIFICATION MEMORANDUM OF UNDERSTANDING CLUB MOU 1. Club Qualification 2. Club Officer Responsibilities 3. Financial Management Plan 4. Bank Account Requirements 5. Report on Use of Grant Funds 6. Documents Retention 7. Reporting Misuse of Grant Funds
  • 34. 2015 We now know What is Stewardship. we further know Why we need it and When to apply it.. and more importantly How to apply it . not just in Rotary but in our lives. Stewardship is a lifestyle of a Rotarian Thank you SESSION REVIEW
  • 35. 2015 TRF SEMINAR Nov 29, 2014 - Cairo, Egypt STEWARDSHIP .. a way of life Some insights into By Sherif Wissa RC of Giza Metropolitan