SUPPLY CHAIN MANAGMENT
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The document summarizes the key steps in South Africa's supply chain management procurement process for closed quotations valued between R30,000 to R200,000. It outlines the responsibilities of the different roles involved including the department requiring goods or services, the SCM unit, and bidders. The main stages are compiling the advertisement and quotation documents, holding a compulsory site meeting, opening tender submissions in public, evaluating bids, and notifying bidders of the outcome.
SUPPLY CHAIN MANAGMENT
- 1. SUPPLY CHAIN MANAGEMENT The steps and processes regarding PROCUREMENT - MFMA requirements Chapter 11: section 110- 120 - Closed Quotations: Value: Between: R30 000- R200 000
- 2. Summary of Responsibilities Department SCM Bidder Sends out Receive Requisition- Service/ Requisition Product Confirms Compile: - Advertisement - Complete the Specifications are - Quotation Document Documentation correctly correct (Send out Invitations to Public) Schedule Site -Be present at Site meeting Attend Site meeting- Name meeting - Note Minutes, Register in register - Open Tender Box Place Document in Tender Box, before closing date Inspect Technical Evaluate Bids Items Cc to department Inform Bidders on Success status Actually perform the work!
- 3. Requisition Received COMPILE+ PLACE Advertisement Site Meeting Open of Tender Box - Need for Service/ product with Specs Quotation Document -Record register Quotations received: opened in - Explain Specifications Public and prices and Details - Explain SCM policies announced - Send out Minutes Evaluate Bids -Filter Ensure Specifications and CQ: Process - Points: 80/20 ; 90/10 - Supporting Docs dates and details are all correct (DATABASE) Compile Create Purchase Evaluation Report order - Create on Collab. Notify Bidders on their status {Fax, Post} Successful Unsuccessful Follow up: Prices+ Completion of Work ENQUERIES
- 4. Requisition Received Bid Specification Committee Compile + PLACE Director, official and consultant Advertisement Site Meeting - Need for Service/ product discuss Specs. Quotation Document -Record register - SCM present - Explain Specifications - Explain the Tender Doc; SCM policies - Send out Minutes Ensure Specifications and dates and details are all correct Open of Tender Box Award Bid Tenders received: opened in - Await Appeals; 4 weeks Public and prices and Details - Award Bid; Notify Tender: Process A announced - Create on Collab. Evaluation Process -Consultants Evaluate Bid Adjudication Committee - Award Points: 90/10 - Evaluation Report - Chaired- CFO, Bid Evaluation Committee - Suggest a recommended independent persons - Director, official and Bidder - Addition factors consultant discuss Specs. discussed - Qualitative factors+ - Award recommended findings discussed Bid - Recommended bidder agreed upon ENQUERIES
- 5. 際際滷 Show
- 6. 際際滷 Show Advertisement & Quotation Document Compile+ Prepare Make Invitation Public: Have Quotation Doc Ready: Website Website Notice Boards At local offices News Paper Compulsory SITE meeting (ALLOW >7 DAYS BEFORE CLOSING DATE
- 7. 際際滷 Show
- 8. 際際滷 Show Enquiries Client Services
- 9. 際際滷 Show
- 10. 際際滷 Show
- 11. 際際滷 Show
- 12. 際際滷 Show Value of Items and process < R200- Petty cash R200- R 30 000- Three (3) Quotations R30 000- R200 000- Closed Quotation <R200 000- Tender
Editor's Notes
- #4: MARK AS FINAL
- #6: Requisition details
- #7: Advertisement + Quotation Doc Details
- #8: Evaluation Process: Filter, Points, Nessary Docs/info: TC,Mun Acc, Signed, Health safety, Good standing,
- #9: Enquiries
- #10: Data Base
- #11: General Notes:Authorisation, Inspecting and confirming
- #12: Collab
- #13: Value of items