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Managerial communications
Time management
Sekhar KLS(113135)
Group-5

UNDERSTANDING TIME
Analyzing Time
Analyzing the usage of time
Assessing abilities

Analyzing Time
? change in attitude
? Using time wisely
? Managing queries
? Set a side some time to review

Analyzing the usage of time
? Assessing your day
? Keep a log of your time
? Reviewing your time log
? Breaking down tasks

Estimating abilities
? To Assess your ability there is a questionnaire
of 30 questions
? In which you had to mark any of the options
given 1 , 2, 3, 4
? 1 for never; 2 for occasionally ; 3 for
frequently; 4 for always; respective scores
from each option marked
? we can analyze how efficiently we are utilizing
the time from total scores

PLANNING FOR SUCCESS
Analyzing your goals
Working out Priorities
Assessing work Patterns
using time planners
Thinking positively

Analyzing your goals
? Setting goals
? Long tem and short term
? Planning career goals & working on them

Working out Priorities
? Analyzing your work
? Prioritize work into 3 types A,B, &C
? delegate work that can be delegated
? Plan your day balancing demand.
? Being realistic

Assessing work Patterns
? Timing tasks
? Taking breaks from concentrated work
? Maximizing efficiency

using time planners
? Choosing a system
? Planning with a dairy
? Maintaining dairy
? Making a master list

Thinking positively
? Enjoying life
? Dealing with problems
? Avoiding stress

Making Instant Changes
? Clearing your office
? Filling papers
? Avoiding interruptions
? Filtering information
? Working with others
? Making phone calls
? Taking phone calls
? Reading and writing
? Using technology
? Holding meetings
? Travelling for work
? Scheduling time off

Clearing your office
? Projecting an image
? Processing documents
? Organizing paperwork and also work place
? ��Every minute used for organizing is an hour
earned ��

Filling papers
? Organizing your filling
? Breaking subjects down
? Labeling clearly
? Filling regularly

Avoiding interruptions
? Listings interruptions
? Discouraging interruptions
? Make your work space such that leaving less
scope to disturb you

Filtering information
? Gaining information
? processing information
? Circulating material
? Dealing with reference
? Delegating your work
? keep it up to date

Working with others
? Assessing work rules
? Reviewing your assumptions
? Analyzing motivation
? Handling meetings

Making phone calls
? Choosing time to call
? Keeping on track
? Using a voice mail system
? Choosing a suitable phone for needs

Taking phone calls
? Making time for calls
? Dealing with cold callers
? Signaling the end of a phone call

Reading and writing.
? Learn to skim-read
? Over view of the content
Make Use technology
? Filing on computer
? Using E-mail

Holding meetings
? Meeting one to one
? Timing small meetings
? Preparing an agenda
? Avoiding time wasting
? Keeping to schedule

Travelling for work
? Assessing need
? Packing efficiently
? Stay in touch
? Communicating while travelling
? update your notes

Scheduling time off
? Taking daily breaks
? Recharging batteries
? planning ahead
? Taking time for your self

MANAGING THE TIME OF OTHERS
Communicating well
Delegating effectively
Managing Colleagues
Managing your Manager

Communicating well
? Hearing is not the same as listening, learn to
listen.
? Spreading information
? Take an interest in what others are trying to
achieve.

Delegating effectively
? Learning to delegate
? Reinforcing a brief
? Strengthening responsibility

Managing Colleagues
? Working together
? Sharing your time management skills
? Focusing on objectives
? Encouraging opinions

Managing your Manager
? Building a relationship
? Communicating effectively
? Getting your own way
? Knowing when to offer advise

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Time management

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Editor's Notes