Time Management - Attidude & Value, 2008.pdf
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The document outlines a time management course focusing on effective use of time in business, emphasizing personal goals, cooperation, and respect in class discussions. Key topics include defining time management, the economic value of time, and techniques for time analysis and improvement. Students are tasked with exercises to identify their attitudes towards time and complete logs to better understand and manage their time usage.
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Time Management - Attidude & Value, 2008.pdf
- 1. Time Management: Topic 1 - Attitude & Value Unit Standard 16614 Apply Time Management Concepts & Methods in Business
- 2. What are your goals? What are your goals for this course? What works well for you? How can I help you?
- 3. What are my goals? That you all: Attend classes Co-operate & contribute to class discussions share your experiences so we can learn Respect others - all opinions are valid Do your homework!! and remember the more you put in, the more you will get out
- 4. Course Outcomes Examine effective current use of personal & work time. Define effective use; importance, urgency, payoff, highly productive and less productive time Learn how to analyse time use & identify opportunities for improvement Minimise unproductive time & overload Use & assess time management techniques Apply a $ value to time Learn about work & personal goal setting for productivity, prioritisation & strategy Learn techniques for setting priorities, deadlines & schedules.
- 5. What we are going to cover this week: Defining time management Underlying attitudes and beliefs about time and sharing our personal attitudes towards time The economic value of time How to estimate time value. Time: Week 1, Topic 1 & 2
- 6. What is Time Management? What do you think time management is? Discuss in small groups Report back Go!
- 7. Definitions Time: The occurrence of events, one after another Management: Getting things done through people Efficiency & Effectiveness Planning, Organising, Leading & Controlling The act of controlling Time management: using time to maximum advantage. Time management techniques help us get more done, in less time, with better results.
- 8. Time: A Valuable Resource 86400 seconds in a day Once gone, can never be recovered Cant bank it. People say theyre too busy & dont have time to fully do their own job, let alone anything extra BUT customers want fast delivery of products and services.
- 9. Exercise 1 Discuss exercise 1 (page 1) in small groups: 1. Events you cant control 2. Events you think you cant control (but can) 3. Events you think you can control (but dont) 4. Events you think you can control (but cant) 5. Events you can control Report back Write up your answers in your workbooks
- 10. Attitudes towards Time Our attitude towards time has changed We roughly output six times more per person than we did a hundred years ago we EXPECT productivity gains There is increased pressure on all of us our lives have become more complex labour saving devices were supposed to free us If we can communicate straight away, we tend to expect the job to be done straight away.
- 11. Our Personal Relationship with Time Each of us has a different approach to time. Know your weakness! Procrastinator? Mothers Little Helper? Free Spirit? Perfectionist? Being successful doesnt make you manage your time well. Managing your time well makes you successful.
- 12. Exercise 2 Work through exercise 2 on your own: Write up your answers in your workbooks Report back on what you find hard & what you find easy
- 13. How to Save Time 1. Know your weaknesses 2. How to do that? Measure!! Diary Time Log Interruption Log Costing Your Wasted Time Wear a watch or use your cellphone clock 3. Learn some saving behaviours 4. Keep checking to make sure your savings behaviours stick.
- 14. Time Log Do you really, really know where your time goes? Write up your time log for today, as much as you can remember. Write up how you used your time for each 30 minutes for the next week. Update every 遜 hour whenever you can (ie not only at the end of day)
- 15. Interruption Log Do you really, really know where you waste your time? Write up your interruption log of how your time was waylaid for the next week. Update every time your time gets waylaid if you can (ie not only at the end of day as your times will not be accurate).
- 16. The Value of Time Remember that time is money, Ben Franklin, 1748, giving advice to a young tradesman Procrastination is the thief of time Edward Young, 1742 Work expands so as to fill the time available for its completion Parkinsons Law, Cyril Parkinson, 1957 Avoid meetings with time-wasting morons. (Dilbert) Time is a non-renewable resource. Once it is gone, it is gone. You will never see this moment again.
- 17. Costing Your Wasted Time Its fine to say that time is a valuable resource, but whats it really worth? Because we cant see time, we can lose sight of the fact that time is money The cost of time is the combination of direct and indirect costs plus a profit margin, equalling your charge-out rate.
- 18. Exercise 3: Costing Your Time Cost your time plus overheads: Annual Salary or Wage x 1.5 = ? Divide by # of annual working hours (eg 2040) Equals your cost/hour Divide your cost/hour by 60 Equals your cost/minute Bit of a surprise? Try that for the organisation!
- 19. Time Costs Money! Is it worth you mowing the lawns? Or chatting to the neighbour? Or taking the car to the garage? It can be more cost-effective to delegate tasks or sub-contract
- 20. Exercise 4: Costing Others Time In pairs, work through the table on page 4 Work out the costs for each level of employee and relate back to your own costs Report back on your findings
- 21. Homework THREE parts to do! 1. Complete Task 1 on page 2 in the Assessment section: The Money Value of Time. Calculate labour/hour Total remuneration cost/hour Charge-out rate/hour Write it up in your book & report back at the next class. 2. AND your Time Log (Task 2, part A) 3. AND your Interruption Log (Task 2, part A)