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Towards an effective digital archiving system for archaeological complete 2010

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Nadeeka Rathnabahu

The document discusses digital archiving and the WINISIS database software system. It explains that digital archiving aims to preserve information regardless of the storage medium by maintaining the content, structure, and context of information as media and technologies change over time. It then provides details on how WINISIS can be used to create a database for archiving archaeological data and information in Sri Lanka in order to make it accessible to future generations. WINISIS allows for defining database fields, entering records, searching contents, and outputting records in different formats. The document recommends using WINISIS to digitally archive archaeological information in Sri Lanka.

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8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka DA* *DA=Digital Archiving
Digital archiving is about preserving information regardless of the object on which that information is stored. The content, structure, and context of the information must be preserved in order for digital records to be migrated from one medium and format to the next. This is because diskettes and other magnetic media degrade and software and hardware change rapidly: the physical media on which digital data are stored are impermanent ( Brown et al 1998 ). 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Preservation of data Digital access to the information Secure copying in digital form Maintained for the future On-line and remotely accessible way Providing better services To provide personalized and retrospective services in efficient way To minimize massive storage and space problem 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Developed by UNESCO Versions: CDS/ISIS for DOS CDS/ISIS FOR WINDOWS WWWISIS 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka CDS/ISIS for Windows- WINISIS
Windows-based system Graphical user environment Drop down menus also activated by the mouse CDS/ISIS was developed for bibliographic information, i.e. information about documents such as books, journal articles or conference proceedings. Free Software doc, xls, ppt, html, pdf, audio, video or picture format 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Field Definition Table (FDT) Data Entry Worksheet(s) Print Format (PFT) Field Selection Table(s) (FST) 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Field Definition Table (FDT) : This is defines the fields such as Title of project, Supervisor of project etc. of the records in the database and their characteristics. FDT determines the nature of data entry worksheet. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Data Entry Worksheet(s) : The worksheet is the screen layout used to create and/or update the records of the database. This is one of the key parts of this database. Anyone can create this data entry fields according to their requirements 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Print Format (PFT): The PFT is the format for display or printing of records. ? 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Field Selection Table(s) (FST): FST defines fields that can be searched in the database. Search is made possible by creating an inverted file of terms indexed from the fields chosen for search. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Step 1: Open the Expert Search box from Search menu 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Step 2: Open Search Window and searching 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Search result for the term 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka Step 3:
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Step 4: Full text Document opened (You can read the map here) 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka Somadeva (2007), Ranchamadama Excavation
easy to back-up files sharing, exchanging and archiving documents effectively save money, time, space disaster recovery productivity communication and collaboration levels of client satisfaction accuracy and security go green long term preservation easy and fast access to resources information Sharing user-friendly mechanism 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Technical Issues Stored in always fire-proof Anti-magnetic facilities separate from the original data files Versioning control Upgrade of hardware or software Lack of database systems Virus attack 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Human Issues Lack of skills manpower Trepidation for new technology Copyright Issues Financial Issues Lack of financial supports Lack of infrastructural facility Lack of resources 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Conducting DA Awareness program Training existing staff Conduct in house workshops Participate local, international workshops Educated top management of the organization 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
There no any systematic method to preserve most important archaeological data and information for future generation in Sri Lanka. Therefore this WINISIS database software system may be extremely useful for field archaeology .I recommend that archaeological information held in digital archives be made available to the widest number of people possible. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Brown, Adrian et al (1998), Digital Archives from Excavation and Fieldwork: Guide to Good Practice (Peer Review and Consultation Version) CDS/ISIS for Windows - version 1.4 January (2001): notes and format examples. UNESCO: Paris Rajasekharan. K and Nafala K.M (date not indicated), Creation of Digital Document Archives with Winisis, India: Library & Information Division Kerala Institute of Local Administration. ? Richards, Julian; Robinson Damian (1998) ,Digital Archives from excavation and Field work: a guide to good practice, 2 nd ed., Oxford: Oxbow books. Somadeva, Raj (2007), Ranchamadama Purana Susana Bumiya Keneema, Colombo: PGIAR. UNESCO (2010),CDS/ISIS database software ,UNESCO and Information processing tools, URL http://portal.unesco.org/ci/en/ev.php- URL_ID=2071&URL_DO=DO_TOPIC&URL_SECTION=201.html Winisis - supplement to the Reference Manual: versions 1.0-1.3, (1998 November) UNESCO: Paris 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
Prof. Raj Somadeva, Senior Lecturer, PGIAR, University of kelaniya Mr.Jayathunga Amaraweera, Lectutere, Dep.of LISC, University of kelaniya Library Staff, Postgraduate Institute of Archaeology, University of Kelaniya Mrs:Ramani Withana, PGIAR, University of kelaniya Ms.Renuka Sugathadasa, National Science Foundation/ The Library 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
8/7/2010 Archaeological Symposium, Colombo, Sri Lanka

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Towards an effective digital archiving system for archaeological complete 2010

  • 1. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 2. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka DA* *DA=Digital Archiving
  • 3. Digital archiving is about preserving information regardless of the object on which that information is stored. The content, structure, and context of the information must be preserved in order for digital records to be migrated from one medium and format to the next. This is because diskettes and other magnetic media degrade and software and hardware change rapidly: the physical media on which digital data are stored are impermanent ( Brown et al 1998 ). 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 4. Preservation of data Digital access to the information Secure copying in digital form Maintained for the future On-line and remotely accessible way Providing better services To provide personalized and retrospective services in efficient way To minimize massive storage and space problem 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 5. Developed by UNESCO Versions: CDS/ISIS for DOS CDS/ISIS FOR WINDOWS WWWISIS 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka CDS/ISIS for Windows- WINISIS
  • 6. Windows-based system Graphical user environment Drop down menus also activated by the mouse CDS/ISIS was developed for bibliographic information, i.e. information about documents such as books, journal articles or conference proceedings. Free Software doc, xls, ppt, html, pdf, audio, video or picture format 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 7. Field Definition Table (FDT) Data Entry Worksheet(s) Print Format (PFT) Field Selection Table(s) (FST) 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 8. Field Definition Table (FDT) : This is defines the fields such as Title of project, Supervisor of project etc. of the records in the database and their characteristics. FDT determines the nature of data entry worksheet. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 9. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 10. Data Entry Worksheet(s) : The worksheet is the screen layout used to create and/or update the records of the database. This is one of the key parts of this database. Anyone can create this data entry fields according to their requirements 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 11. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 12. Print Format (PFT): The PFT is the format for display or printing of records. ? 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 13. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 14. Field Selection Table(s) (FST): FST defines fields that can be searched in the database. Search is made possible by creating an inverted file of terms indexed from the fields chosen for search. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 15. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 16. Step 1: Open the Expert Search box from Search menu 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 17. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 18. Step 2: Open Search Window and searching 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 19. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 20. Search result for the term 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka Step 3:
  • 21. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 22. Step 4: Full text Document opened (You can read the map here) 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 23. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka Somadeva (2007), Ranchamadama Excavation
  • 24. easy to back-up files sharing, exchanging and archiving documents effectively save money, time, space disaster recovery productivity communication and collaboration levels of client satisfaction accuracy and security go green long term preservation easy and fast access to resources information Sharing user-friendly mechanism 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 25. Technical Issues Stored in always fire-proof Anti-magnetic facilities separate from the original data files Versioning control Upgrade of hardware or software Lack of database systems Virus attack 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 26. Human Issues Lack of skills manpower Trepidation for new technology Copyright Issues Financial Issues Lack of financial supports Lack of infrastructural facility Lack of resources 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 27. Conducting DA Awareness program Training existing staff Conduct in house workshops Participate local, international workshops Educated top management of the organization 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 28. There no any systematic method to preserve most important archaeological data and information for future generation in Sri Lanka. Therefore this WINISIS database software system may be extremely useful for field archaeology .I recommend that archaeological information held in digital archives be made available to the widest number of people possible. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 29. Brown, Adrian et al (1998), Digital Archives from Excavation and Fieldwork: Guide to Good Practice (Peer Review and Consultation Version) CDS/ISIS for Windows - version 1.4 January (2001): notes and format examples. UNESCO: Paris Rajasekharan. K and Nafala K.M (date not indicated), Creation of Digital Document Archives with Winisis, India: Library & Information Division Kerala Institute of Local Administration. ? Richards, Julian; Robinson Damian (1998) ,Digital Archives from excavation and Field work: a guide to good practice, 2 nd ed., Oxford: Oxbow books. Somadeva, Raj (2007), Ranchamadama Purana Susana Bumiya Keneema, Colombo: PGIAR. UNESCO (2010),CDS/ISIS database software ,UNESCO and Information processing tools, URL http://portal.unesco.org/ci/en/ev.php- URL_ID=2071&URL_DO=DO_TOPIC&URL_SECTION=201.html Winisis - supplement to the Reference Manual: versions 1.0-1.3, (1998 November) UNESCO: Paris 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 30. Prof. Raj Somadeva, Senior Lecturer, PGIAR, University of kelaniya Mr.Jayathunga Amaraweera, Lectutere, Dep.of LISC, University of kelaniya Library Staff, Postgraduate Institute of Archaeology, University of Kelaniya Mrs:Ramani Withana, PGIAR, University of kelaniya Ms.Renuka Sugathadasa, National Science Foundation/ The Library 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka
  • 31. 8/7/2010 Archaeological Symposium, Colombo, Sri Lanka