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Case study: Digitizing BIA Letters at the National ArchivesSteve McCannNorthwest Archivists Western RoundupSeattle, 2010
Project OverviewMission: Create a researchers database of BIA LettersModel: SWORP Collection (SW Oregon Research Project)SWORP aims to repatriate these materials to the Native American Tribes.http://nwda-db.wsulibs.wsu.edu/findaid/ark:/80444/xv14723Focus: Native American History of MontanaEstimated 1  2 million documents in BIA letters1st Pass: Blackfeetdocuments, 1907  1939Typed  possible OCR candidatesSponsors: Smithsonian, and both the NAS and Mansfield Library at UM
National Archives Digitization PolicyCameras & scanners allowed, but with ambient light onlyNo FlashAt their very best, page images can provide an experience that is extremely close to the physical reality of the book.Sutherland, Juliet. A Mass Digitization Primer. Library Trends. Vol. 57,No. 1. Summer 2008. pp. 17-23.
Effects of Light on Archival MaterialsEffects evident depending on materialAnywhere from ~ 100 photo flashes to 108 & up(Schaeffer, 2001)Best Practice = No flash photography, it is a distraction to users. (Millerand Galbraith, 2010)
Designing a Portable Digitization StudioEquipment List:Camera: Canon Rebel XSILens: Canon EF-S 18-55 ISTripod: Manfrotto 055X Pro with a center post that folds out horizontallyTripod Head: 484RC2 Mini BallLaptop: Dell 131LCarrying Case: Pelican 1300Bubble level that is attached to the hot shoeSeagate 500GB external hard driveTotal cost: ~ $1,400
Workflow for Digitizing: v.1Staffing: 2 ResearchersRequest MaterialsSet up equipment1 captures & 1 turns pagesTransfer images from camera to PCFTP images to library server
Workflow for Digitizing: v.2Staffing: 2 ResearchersRequest MaterialsSet up equipment1 captures & 1 turns pagesTransfer images from PC to external hard driveTransfer images from camera to PC
Capabilities of Digital CamerasCanon Rebel XSI3.39 Megapixels24 bit RAW15-16 MB~ 2,200 x 1,500 pixels~ 31 x 21 inches= 72 PPI~ 120 hours~ 15,000 captures= 125 captures per hour
Metadata: Passive but Proactive
Processing MaterialsBatch conversions: RAW to JPGRAW to TIFF (size ballooned x3)Automatic light levels & SharpeningOwnership established with banding once the images are placed on the web.
Final ProductABBYY FineReader OCR:Central Classified Files 1907-1939 Blackfeet Agency 054National Archives and Records AdministrationWashington DCLb                                                                                                IA"                                DEPARTMENT OF THE INTERIORUNITED STATES INDIAN SERVICE BlaokfeotAeency, Browninc,  Montana,   January 25,   1916./        <l損br />Co.i'aissloner of Indian Affairs,                                      p* 贈   g   o !Washin(jton,  D.   0.                                                  'J i  3    ? ISir:                                                                                                   5 e * JX w ^r STransmitted herewith is certified stenographic ___/   .transcript of the proceedings of the meeting of those members of the tribe who were opposed to the delegation headed "by Robert J. Hamilton, which meeting was held at the Agency on January HO, in accordance with Office tele-Tarn of the 12th instant.Very respectfully.Superintendent. 1GH7
Presentation of the ProjectMontana Memory Project
Questions?References:Cox, Richard J. 2007. Machines in the archives: Technology and the coming transformation of archival reference. First Monday 12, no. 11:. Miller, Lisa, Galbraith, Steven K., and RLG Partnership Working Group on Streamlining Photography and Scanning. 2010. "Capture and Release": Digital Cameras in the Reading Room. Dublin, OH: OCLC Research. Rose, Steve, and Evison, Gillian. 2005. The Use of Personal Scanners and Digital Cameras within OULS Reading Rooms: Offering a Customer Focused Service for the 21st Century. Oxford University Library Services. Schaeffer, Terry T. 2001. Effects of light on materials in collections : data on photoflash and related sources. Los Angeles: Getty Conservation Institute. Sutherland, Juliet. 2008. A Mass Digitization Primer. Library Trends 57, no. 1:17-23.

More Related Content

University of Montana Digitization at the National Archives

  • 1. Case study: Digitizing BIA Letters at the National ArchivesSteve McCannNorthwest Archivists Western RoundupSeattle, 2010
  • 2. Project OverviewMission: Create a researchers database of BIA LettersModel: SWORP Collection (SW Oregon Research Project)SWORP aims to repatriate these materials to the Native American Tribes.http://nwda-db.wsulibs.wsu.edu/findaid/ark:/80444/xv14723Focus: Native American History of MontanaEstimated 1 2 million documents in BIA letters1st Pass: Blackfeetdocuments, 1907 1939Typed possible OCR candidatesSponsors: Smithsonian, and both the NAS and Mansfield Library at UM
  • 3. National Archives Digitization PolicyCameras & scanners allowed, but with ambient light onlyNo FlashAt their very best, page images can provide an experience that is extremely close to the physical reality of the book.Sutherland, Juliet. A Mass Digitization Primer. Library Trends. Vol. 57,No. 1. Summer 2008. pp. 17-23.
  • 4. Effects of Light on Archival MaterialsEffects evident depending on materialAnywhere from ~ 100 photo flashes to 108 & up(Schaeffer, 2001)Best Practice = No flash photography, it is a distraction to users. (Millerand Galbraith, 2010)
  • 5. Designing a Portable Digitization StudioEquipment List:Camera: Canon Rebel XSILens: Canon EF-S 18-55 ISTripod: Manfrotto 055X Pro with a center post that folds out horizontallyTripod Head: 484RC2 Mini BallLaptop: Dell 131LCarrying Case: Pelican 1300Bubble level that is attached to the hot shoeSeagate 500GB external hard driveTotal cost: ~ $1,400
  • 6. Workflow for Digitizing: v.1Staffing: 2 ResearchersRequest MaterialsSet up equipment1 captures & 1 turns pagesTransfer images from camera to PCFTP images to library server
  • 7. Workflow for Digitizing: v.2Staffing: 2 ResearchersRequest MaterialsSet up equipment1 captures & 1 turns pagesTransfer images from PC to external hard driveTransfer images from camera to PC
  • 8. Capabilities of Digital CamerasCanon Rebel XSI3.39 Megapixels24 bit RAW15-16 MB~ 2,200 x 1,500 pixels~ 31 x 21 inches= 72 PPI~ 120 hours~ 15,000 captures= 125 captures per hour
  • 10. Processing MaterialsBatch conversions: RAW to JPGRAW to TIFF (size ballooned x3)Automatic light levels & SharpeningOwnership established with banding once the images are placed on the web.
  • 11. Final ProductABBYY FineReader OCR:Central Classified Files 1907-1939 Blackfeet Agency 054National Archives and Records AdministrationWashington DCLb IA" DEPARTMENT OF THE INTERIORUNITED STATES INDIAN SERVICE BlaokfeotAeency, Browninc, Montana, January 25, 1916./ <l損br />Co.i'aissloner of Indian Affairs, p* 贈 g o !Washin(jton, D. 0. 'J i 3 ? ISir: 5 e * JX w ^r STransmitted herewith is certified stenographic ___/ .transcript of the proceedings of the meeting of those members of the tribe who were opposed to the delegation headed "by Robert J. Hamilton, which meeting was held at the Agency on January HO, in accordance with Office tele-Tarn of the 12th instant.Very respectfully.Superintendent. 1GH7
  • 12. Presentation of the ProjectMontana Memory Project
  • 13. Questions?References:Cox, Richard J. 2007. Machines in the archives: Technology and the coming transformation of archival reference. First Monday 12, no. 11:. Miller, Lisa, Galbraith, Steven K., and RLG Partnership Working Group on Streamlining Photography and Scanning. 2010. "Capture and Release": Digital Cameras in the Reading Room. Dublin, OH: OCLC Research. Rose, Steve, and Evison, Gillian. 2005. The Use of Personal Scanners and Digital Cameras within OULS Reading Rooms: Offering a Customer Focused Service for the 21st Century. Oxford University Library Services. Schaeffer, Terry T. 2001. Effects of light on materials in collections : data on photoflash and related sources. Los Angeles: Getty Conservation Institute. Sutherland, Juliet. 2008. A Mass Digitization Primer. Library Trends 57, no. 1:17-23.