狠狠撸

Unmasking the Loan Arranger
Amber K. King: Registrar - Museum of Northern Arizona
Laura Wenzel: Registrar - Phoenix Art Museum
Tim McShane: Collections Manager - Esplanade Museum
Western Museums Association Conference
September 26, 2016

Outgoing Loans:
Requests & Evaluation
Western Museums Association Conference, September 26, 2016
Amber King
Registrar
Museum of Northern Arizona

Purposes:
- Exhibition
- To where:
- One venue
- Traveling
- Requestors
- Museums
- Galleries
? Museum of Northern Arizona
Therizinosaur: The Mystery of the Sickle Claw Dinosaur
2011-2012 exhibit loan to Glen Canyon National Recreation Area

Purposes:
- Exhibition
- Research
- Nature of research
- Only to
organizations and
institutions
- Sub-loans?
MNA NA17957.R3.57.1 - Obsidian flake. Part of a
research loan that includes a pre-authorized sub-loan to
another institution for XRF analysis.

Purposes:
- Exhibition
- Research
- Conservation
MNA C873 – Before and after images from conservation
report from Art Care Services.

Purposes:
- Exhibition
- Research
- Conservation
- Reproduction
- Photography
- Digitization Projects
MNA E2299 – “Koninkatsina” katsina doll.
? Museum of Northern ArizonaTom Alexander Photography

Purposes:
- Exhibition
- Research
- Conservation
- Reproduction
- Photography
- Digitization Projects
- Physical Reproduction
- Casting
- 3-D Printing
MNA V5801 – Cretaceous period mammal (Cimolomys
milliensis) tooth and cast.
MNA V1747 – Cretaceous Pentaceratops sternbergi. Cast
from original fossil skull that is displayed at the New
Mexico Museum of Natural History and Science.

Purposes:
- Exhibition
- Research
- Conservation
- Reproduction
- Destructive Analysis
- Reason needed
- What will be done
- Who will be doing it
Sampling from Havasupai basket, MNA E5526, to confirm
that it was made of horse hair and not human hair. For
confirmation before possible exhibit at request of
Havasupai tribe.

Purposes:
- Exhibition
- Research
- Conservation
- Reproduction
- Destructive Analysis
- Other
- Media coverage
- Other entities
(commercial use, film
companies, etc)
- Educational

Evaluating Loan Requests:
- Condition of object requested
- Length of loan
- Length of exhibit time
- Availability of object during time-frame
- Restrictions on objects
- Conditions at exhibition venue
- How it adds to exhibition
- Loan Fees
- Why do they exist
- Exceptions

Facility Reports:
- Purpose
- Why do we need facility
reports?
- Should you have yours
ready to go?
Title page to “General Facility Report” (2011) available for
download through the American Alliance of Museums
online Bookstore.

Facility Reports:
- 13 Sections – each impacts
loans – including:
- Staff size/ make-up
- Building envelope
- Logistics
- Physical
- Events
- Environment
- Security
- Borrowing history

Facility Reports:
-Supplemental Information to prepare
-Floor plans
-Environmental readings

Loan Requests – Facility Reports
- How to Read a Facility Report
- Sections
- Supplemental Materials
Floor plan showing exhibition space, movement paths, fire
suppression, and access points.
Report form from Climate Notebook showing temperature and
humidity conditions in the proposed exhibition space.

Resources:
Buck, Rebecca A. and Jean Allman Gilmore, ed. Museum Registration Methods, 5th Edition.
Washington, DC: The AAM Press, 2010.
Registrars Committee of the American Alliance of Museums. General Facility Report. Washington,
DC: The AAM Press, 2011. Available as a Word document download from AAM Bookstore:
https://www.aam-us.org/ProductCatalog/Product?ID=891
National Park Service Conserv O grams -
https://www.nps.gov/museum/publications/conserveogram/cons_toc.html#collectionpreservation
Registrars Committee of the American Alliance of Museums – http://www.rcaam.org/
Registrars Committee Western Region - http://www.rcwr.org/
Society for the Preservation of Natural History Collections - http://www.spnhc.org/
State Museum Associations
Colleagues

Documentation
Laura Wenzel:
Registrar
Phoenix Art Museum
Western Museums Association Conference
September 26, 2016

Loan Agreements

Who generates the
loan agreement?

What type of information should be included on
the loan agreement?
? Contact information for both parties
? Purpose of the loan

Loan Agreement Content:
? Loan period
? Exhibition period
? Venue(s)

Description of the object
Joseph Stella
Flowers, Italy, 1931
oil on canvas
74 3/4 × 74 3/4 in.
Framed: 77 1/4 × 77 1/4 × 1 3/4 in.
Collection of Phoenix Art Museum,
Gift of Mr. and Mrs. Jonathan Marshall
1964.20

The insurance value should be the
“fair market value”
or the value the object would sell for at auction.
Loan Agreement Content: Insurance

Loan Agreement Content: Insurance
Who is responsible for insurance?

Insurance Coverage
? Under general blanket policy?
? Take out separate policy?

Loan Agreement Content: Insurance Coverage
? Provide a certificate of insurance
? Name as “additional insured”
? Waiver of subrogation

Insurance Coverage
? All risk
? “Wall to wall” or
“nail to nail”
? Indemnification

Loan Agreement Terms
? Fees
? Who pays for shipping,
crating, storage,
conservation, loan fees?

? Packing/shipping

? Courier requirements

? Restrictions/requirements
light levels, visitor
photography allowed,
security hardware, alarms

? General conditions

Finalizing the Loan Agreement
? Signature authority
? Signature order
? Copies

Condition Reports

Condition Reports
? Assess the condition of the object before it leaves
premises and upon arrival at next institution
? Monitor changes in condition
? Pinpoint the date of damage
? Photographs are best

Installation Instructions

Receipts

Receipts
? Signature indicates object received in
good condition
? Do not send receipt until object has
been condition checked
? Copies

Packing & Shipping:
Medicine Hat to Flanders Field!
Tim McShane
Collections Manager
Esplanade Museum

Questions:

Questions:
- Insurance? Need an appraisal!

Questions:
- What other forms and permits do we need?

Questions:
- Usual museum documents (Loan Agreement, Facility
Report)
- CITES documentation
- Canadian Cultural Property Export Permit
- Carnet

Questions:
- How do we get it over there?

Questions:
- How do we get it over there?
- How do we make sure it gets there, and comes back, safely?

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Unmasking the Loan Arranger

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Unmasking the Loan Arranger