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Vigilance Seminar

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Ananth Rupanagudi
Ananth Rupanagudi

The document discusses various forms of corruption that exist within the Indian railways related to staff matters. It outlines corruption that occurs during recruitment, postings and transfers, selections and promotions, processing of staff claims, medical issues, PF and pension processing, and disbursement of funds. Some measures that have been taken to address corruption include computerizing processes, implementing standardized timeframes, monitoring delays, and protecting whistleblowers. Further solutions proposed are increasing rotation of staff on sensitive posts, strengthening inspections, and leveraging technology to minimize manipulation.

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CORRUPTION IN RAILWAYS STAFF AND PERSONNEL MATTERS
PROLOGUE Needless to say, probity in public life is extremely important for every railway servant Corruption is perhaps the worst form of treachery towards our organization Though every form of corruption is unpardonable, taking money from staff is the most infectious It has a very damaging effect on the integrity of the organization Taking money from staff is like exploiting a member of ones family A railway employee encounters corruption right from his appointment to the time he retires from service
CORRUPTION IN DEALING WITH STAFF Corruption at the recruitment stage Corruption in postings and transfers Corruption in selections and promotions Corruption in passing of salary and staff claims Corruption in issue of passes Corruption in medical examination and reimbursement claims Corruption in passing of PF claims Corruption in passing of pension claims Corruption at the time of disbursement of claims
CORRUPTION IN RECRUITMENT Recruitment in the division takes place for compassionate appointments, Scouts & Guides & Sports quotas In compassionate appointment, money changes hands in certification of the familys financial capacity, educational qualifications, family issues etc. by the Welfare Inspectors After recruitment, corruption exists at the time of allotment of department/category with Commercial & Operating departments in great demand Grey areas exist in recruitment through Sports quota assessment of performance and the discretion available to the Selection committee
CORRUPTION POSTINGS & TRANSFERS Corruption exists at the time of initial posting of new candidates, mainly in departments with large manpower Corruption in transfers Non-sensitive to sensitive seats Non-popular station to popular station and vice versa Forwarding applications for mutual transfers and transfers on own request Co-option into Union to avoid transfer to another station Union interference in influencing decisions on transfers
CORRUPTION SELECTIONS & PROMOTIONS Corruption exists in the form of leakage of question papers Irregularities in evaluation process with mala fide objectives Manipulation during viva voce to favour specific candidates Improper assessment during trade test to favour specific candidates
CORRUPTION STAFF CLAIMS Possibility of corruption in manipulation of attendance in stations and field units Corruption in sanction of leave and conversion of leave Submission of fraudulent TA & OT claims, especially in running category Corruption in admission and internal check of staff claims in Personnel & Accounts offices Deliberate delay in the passing of OT & TA claims as well as supplementary bills Returning OT & TA claims and supplementary bills for frivolous reasons and returning them frequently for mala fide reasons
CORRUPTION - PASSES Corruption exists in Timely issue of passes, especially for retired staff Issue of passes through longer route Misuse of card passes; non entry of journal in card passes Unauthorized transfer of passes to non-dependents
CORRUPTION MEDICAL ISSUES Most common source is the issue of sick and fit certificates Corruption at the time of medical examination at the time of appointment and PME, especially for running staff Corruption in premature medical de-categorization for securing appointment to wards/change of category Demand for money for referrals to private hospitals Corruption in certification of claims for medical reimbursement
CORRUPTION - PF Fraudulent manipulation of PF ledgers for inflating balance Speed money for passing of PF applications Has come down drastically after computerization and single window system
CORRUPTION - PENSION Corruption at the time of SR review by returning service sheets for frivolous reasons Corruption in passing of ONR cases by delaying the passing of claims Corruption in Commercial clearance to retired staff who dealt with cash, both in Commercial Department as well as Traffic Accounts
CORRUPTION DISBURSEMENT STAGE Money changes hands at the time of delivery of cheques Collusion with moneylenders for short payment of salary Committing fraud through unauthorized use of cash Has come down drastically through increasing payment of salary through bank and using EFT for payment to contractors and suppliers
PROBABLE SOLUTIONS - I Deliberate delay in processing staff matters and passing of claims causes corruption Hence there should be a standardized timeframe for processing of cases and disposal of claims, which should be monitored and the staff causing delay should be taken up in executive, Personnel and Accounts offices Standard checklists should be given to dealing staff to cut down inter-departmental delays Priority registers to be maintained for initial postings and transfers on own request and circulated to all offices and the recognized Union Technology should be leveraged by putting up such priority registers on the website Unions to be counseled on interfering in transfer decisions, especially for sensitive posts
Proper guidelines for officials setting question papers as well as those evaluating them should be circulated widely; disparity between marks in written test and viva voce to be kept to minimum Faster implementation of PMIS to computerize service records to minimize manipulation Rotation of staff on sensitive posts to be enforced without exemptions Sample super-checks at officer level and from external agencies to be carried out to detect any manipulations in recruitment process, medical examinations etc. Strengthening internal inspection in all departments to detect irregularities and take appropriate remedial action Encourage and protect whistleblowers and follow up on protection given PROBABLE SOLUTIONS - II
STEPS ALREADY TAKEN Guidelines for setting question papers and evaluation circulated by HQ Department allotment of compassionate appointees decided at the level of DRM Leave manipulation prevented through management of leave through PRIME; PMIS being speeded up PF module computerized and single window system introduced to prevent fraud and delay in disposal Disposal of all staff claims monitored through 10-day report by undersigned Guidelines issued by the undersigned with regard to returning of bills Payment of salary through bank is at 97% and EFT implemented, effectively eliminating corruption in Cash & Pay Office
EPILOGUE Complaints of corruption on staff and personnel matters should receive highest priority Severe deterrent action to be taken against those found guilty on this count All staff and officers should be counseled to be compassionate while dealing with staff; more time to be devoted for resolving staff grievances Vigilance may kindly suggest more ways of leveraging technology and simplification of procedures to reduce complaints of corruption Corruption is like drug addiction and the solution is the same Refuse it the first time, everytime
THANK YOU

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Vigilance Seminar

  • 1. CORRUPTION IN RAILWAYS STAFF AND PERSONNEL MATTERS
  • 2. PROLOGUE Needless to say, probity in public life is extremely important for every railway servant Corruption is perhaps the worst form of treachery towards our organization Though every form of corruption is unpardonable, taking money from staff is the most infectious It has a very damaging effect on the integrity of the organization Taking money from staff is like exploiting a member of ones family A railway employee encounters corruption right from his appointment to the time he retires from service
  • 3. CORRUPTION IN DEALING WITH STAFF Corruption at the recruitment stage Corruption in postings and transfers Corruption in selections and promotions Corruption in passing of salary and staff claims Corruption in issue of passes Corruption in medical examination and reimbursement claims Corruption in passing of PF claims Corruption in passing of pension claims Corruption at the time of disbursement of claims
  • 4. CORRUPTION IN RECRUITMENT Recruitment in the division takes place for compassionate appointments, Scouts & Guides & Sports quotas In compassionate appointment, money changes hands in certification of the familys financial capacity, educational qualifications, family issues etc. by the Welfare Inspectors After recruitment, corruption exists at the time of allotment of department/category with Commercial & Operating departments in great demand Grey areas exist in recruitment through Sports quota assessment of performance and the discretion available to the Selection committee
  • 5. CORRUPTION POSTINGS & TRANSFERS Corruption exists at the time of initial posting of new candidates, mainly in departments with large manpower Corruption in transfers Non-sensitive to sensitive seats Non-popular station to popular station and vice versa Forwarding applications for mutual transfers and transfers on own request Co-option into Union to avoid transfer to another station Union interference in influencing decisions on transfers
  • 6. CORRUPTION SELECTIONS & PROMOTIONS Corruption exists in the form of leakage of question papers Irregularities in evaluation process with mala fide objectives Manipulation during viva voce to favour specific candidates Improper assessment during trade test to favour specific candidates
  • 7. CORRUPTION STAFF CLAIMS Possibility of corruption in manipulation of attendance in stations and field units Corruption in sanction of leave and conversion of leave Submission of fraudulent TA & OT claims, especially in running category Corruption in admission and internal check of staff claims in Personnel & Accounts offices Deliberate delay in the passing of OT & TA claims as well as supplementary bills Returning OT & TA claims and supplementary bills for frivolous reasons and returning them frequently for mala fide reasons
  • 8. CORRUPTION - PASSES Corruption exists in Timely issue of passes, especially for retired staff Issue of passes through longer route Misuse of card passes; non entry of journal in card passes Unauthorized transfer of passes to non-dependents
  • 9. CORRUPTION MEDICAL ISSUES Most common source is the issue of sick and fit certificates Corruption at the time of medical examination at the time of appointment and PME, especially for running staff Corruption in premature medical de-categorization for securing appointment to wards/change of category Demand for money for referrals to private hospitals Corruption in certification of claims for medical reimbursement
  • 10. CORRUPTION - PF Fraudulent manipulation of PF ledgers for inflating balance Speed money for passing of PF applications Has come down drastically after computerization and single window system
  • 11. CORRUPTION - PENSION Corruption at the time of SR review by returning service sheets for frivolous reasons Corruption in passing of ONR cases by delaying the passing of claims Corruption in Commercial clearance to retired staff who dealt with cash, both in Commercial Department as well as Traffic Accounts
  • 12. CORRUPTION DISBURSEMENT STAGE Money changes hands at the time of delivery of cheques Collusion with moneylenders for short payment of salary Committing fraud through unauthorized use of cash Has come down drastically through increasing payment of salary through bank and using EFT for payment to contractors and suppliers
  • 13. PROBABLE SOLUTIONS - I Deliberate delay in processing staff matters and passing of claims causes corruption Hence there should be a standardized timeframe for processing of cases and disposal of claims, which should be monitored and the staff causing delay should be taken up in executive, Personnel and Accounts offices Standard checklists should be given to dealing staff to cut down inter-departmental delays Priority registers to be maintained for initial postings and transfers on own request and circulated to all offices and the recognized Union Technology should be leveraged by putting up such priority registers on the website Unions to be counseled on interfering in transfer decisions, especially for sensitive posts
  • 14. Proper guidelines for officials setting question papers as well as those evaluating them should be circulated widely; disparity between marks in written test and viva voce to be kept to minimum Faster implementation of PMIS to computerize service records to minimize manipulation Rotation of staff on sensitive posts to be enforced without exemptions Sample super-checks at officer level and from external agencies to be carried out to detect any manipulations in recruitment process, medical examinations etc. Strengthening internal inspection in all departments to detect irregularities and take appropriate remedial action Encourage and protect whistleblowers and follow up on protection given PROBABLE SOLUTIONS - II
  • 15. STEPS ALREADY TAKEN Guidelines for setting question papers and evaluation circulated by HQ Department allotment of compassionate appointees decided at the level of DRM Leave manipulation prevented through management of leave through PRIME; PMIS being speeded up PF module computerized and single window system introduced to prevent fraud and delay in disposal Disposal of all staff claims monitored through 10-day report by undersigned Guidelines issued by the undersigned with regard to returning of bills Payment of salary through bank is at 97% and EFT implemented, effectively eliminating corruption in Cash & Pay Office
  • 16. EPILOGUE Complaints of corruption on staff and personnel matters should receive highest priority Severe deterrent action to be taken against those found guilty on this count All staff and officers should be counseled to be compassionate while dealing with staff; more time to be devoted for resolving staff grievances Vigilance may kindly suggest more ways of leveraging technology and simplification of procedures to reduce complaints of corruption Corruption is like drug addiction and the solution is the same Refuse it the first time, everytime