The document provides a summary of Vinayak Prabhu's professional experience and qualifications. He currently works as a Manager of Supply Planning at Lupin Ltd., where his responsibilities include supply planning and coordination, S&OP processes, and driving various management initiatives. Previously he has 10+ years of experience in supply chain roles at other pharmaceutical companies. He has expertise in areas like supply planning, inventory management, SAP, and long range planning.
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Vinayak Prabhu
1. Vinayak Prabhu
E-Mail: vinayakprabhu01@gmail.com ~ Contact: 7506272995 / 9975477725
PROFESSIONAL SYNOPSIS-
 A professional with rich functional experience of Supply chain in Pharmaceutical industry.
 Currently associated with Lupin Ltd., Mumbai.
 Core team member in SCORE Project (Supply Chain Optimization & Re-Engineering) for improving
supply chain processes with Accenture.
 Expert in Business Processes of Supply planning, Inventory Control, S&OP, MRP, Strategic
Inventory Build-up, Long range planning & Manufacturing resource planning.
 Experience in Planning for Exports / Domestic Market with MTO & MTS inventory pattern from all
sourcing Channels ie, In-House, Loan License, Third Part & In-License
 Experience in SAP system.
 End to end testing of Custom Programs in SAP & Qlickview for Supply planning.
 Driving consensus meetings with Procurement / Manufacturing Team for Supply of FG.
 Reporting Supply & demand variations against budget and historical requirements.
 Managing Supply planning single handedly for Third Party, In-License & Mass Marketing Sourcing
Channels.
 Conducting monthly Sales & operation planning meetings (S&OP).
 Support in New product introduction, product phase out planning & liquidation of FG/ Material
inventory.
 Driving various Management initiatives like Cost to serve, Long Range Planning, Value
segmentation & Strategic Inventory control.
 Worked in Implementation of Microsoft Dynamic AX during tenure in Cipla Ltd.
KNOWLEDGE AREAS -
Supply Planning Production planning Inventory Management
PS Planning S&OP Process Manufacturing resource planning
SAP R3 QlickView Long Range Planning
Cost to Serve MRP
EMPLOYMENT SCAN -
Tenure Company Designation
Sep’13-till date Lupin Ltd., Mumbai Manager Supply Planning
Sep’10- Sep’13 Merck Ltd., Navi-Mumbai Executive Production Planning & Controlling
Jul’07-Sep’10 Cipla Ltd., Mumbai Planning- Export Co-ordination
Jul’06- Jul’07 Flamingo Pharmaceutical Ltd., Rabale Trainee-Stores
SCHOLASTICS-
June 2014 Post Graduation in Business Administration (Operations) from Welingkars, with 76 %
March 2006 Bachelor of Science (Chemistry) from Birla college, Mumbai University, with 75.25 %
May 2004 Add-on Certificate course in Biotechnology from UGC Mumbai University.
Feb 2003 HSC, from A. Bbhise College, Mumbai University, with 68.00 %
March 2001 SSC from PS. Deshmukh English Medium School, Mumbai University, with 74.40 %
Pursuing Online Courses for Capability development and Value Creation with Individual Development Plan and
Action Learning project (Project LEAP in collaboration with Accenture Learning Academy from Feb 2016)
IT SKILLS:
Currently working in SAP R/3.
Qlickview
Trackwise –Global Total Quality management system
Good command over MS Office 2013.
Worked on IMS (ERP) for stores during tenure in Flamingo.
Ensinc system for Planning during tenure in Cipla.
Base knowledge of Microsoft Dynamic AX system.
2. PROFESSIONAL EXPERIENCE:
PRESENT EMPLOYER:
LUPIN LTD.
BKC- Mumbai.
Designation: Manager -Supply planning
Period: Sep 2013- Till date
Reporting: General Manager – Supply Head (IRF).
Repotee – 1 (Executive)
Job Profile:
(A) Supply Planning & Co-ordination with Outsourced Manufacturing sites:
 Ensuring Stock availability against the Demand as per defined Inventory Norms.
 Total Supply Planning for Third Party, In-Licensing & Mass Marketing (900 Sales SKU’s)
 Planning PS supply basis requirement received from Demand Team & Sales plan (220 SKU’s)
 Preparing Priority SKU list for the Month & report anticipated Critical SKU list to Business
 Daily tracking of Priority SKU’s for best possible delivery & rule out any anticipated delay.
 Co-ordination with Distribution for Strategic allocation of Stock for anticipated Supply/Stock shortages
 Liaising with Procurement/Manufacturing Teams to get commitment against Demand in To be Frozen
Period
 Co-ordination with Demand team & minimize Business impact due to Over/Under Commitments.
 Delivery tracking against Commitment on Fortnightly & Monthly basis.
 Vendor rating & action plan for development of Vendors with consistent low Performance
 Co-ordination with cross functional Teams like CQA, Packaging Development, Regulatory & Legal for
Smooth delivery of Committed Plan
 Planning for additional Requirements in Frozen period to avoid sales loss (Exception forum)
 Co-ordination with Internal/External Customer to minimize Order Cancellation & Inventory Control
 Identifying High & Low Inventory Items, doing Root cause analysis & taking corrective actions
 Long range Planning to anticipate bottle necks & Resource development to overcome the same
 Plan Balancing for Key Vendors with Critical Formulations for linear Production to overcome deeps &
spikes in Volumes & Inventory built up for Seasonal SKU’s
 Planning Strategic / tactical Inventory built up for Manufacturing site change, Excise benefit, Temporary
Shutdown, Import License renewal & Regulatory issues.
 Support & follow-up for New Product launch, Product Phase out & Inventory liquidation
 Supply Planning for Institution business as per specific Order requirement.
(B) S&OP Process:
 Facilitate S&OP Meetings, making Planning calendar for the Month compassing all S&OP activities,
Meeting schedules, Timelines & communicating the same to all stakeholders across Business Functions
 Computing MIS for Pre-SNOP & Executive S&OP including Requirement Vs Commitment, Commitment
Vs Actual, OTIF, Exception requirements, Vendor Performance & Production Volume + Values.
 Co-ordination & consolidating the Presentations for Pre-SNOP & Executive S&OP for all Sourcing
channels
 Follow up & closure of all action items as per timelines in MOM.
 Ensuring Master updation & System hygiene for all TP,IL & MM SKU’s
(C) Additional Key Responsibilities:
 Co-ordination for implementation/revision of MRP for products under NLEM
 Co-ordination for status & documents for SKU’s notified under Banned-FDC in March’16
 Driving Cost to Serve analysis & Value segmentation
 Calculating revised Inventory Norm for all SKU’s basis Lead time, Lot Size, Supply Variability, Demand
Variability & Replenishment frequency
 Business support in documentation for Institutional Order (GMP certificate, License copy, Non-
conviction certificate, Manufacturing & Marketing certificate, etc)
 Support & co-ordination to handle Market complaints
 Support in Cost saving Initiatives / Idea generation workshops /AVD
Responsibility Prior to Score II:
Manager Production Planning & Controlling
Reporting – General Manager- Production Planning & Contract Manufacturing
 Generating 3 Month Plans based on Rolling Sales Forecast received from Marketing.
 Conducting PPC meetings with Manufacturing / Sourcing channels (In-House, Loan License , Third
Party, In-License)
 Communicating the Final Production Plans to respective Manufacturing / Sourcing channels
3.  Tracking delivery against plan from all Sourcing channels
 Preparing Priority SKU list & estimating Critical List for the Month & strive to archive the same
 Co-ordination with Procurement for Material Shortages to meet Priority SKU delivery
 Compute & maintain MIS – Plan Completion, Production Volumes & Value, New product launch.
 Sales NA- Analysis
 Co-ordination with Packaging, CQA & Legal Teams to resolve pending Issues
PREVIOUS EMPLOYER’S:
Merck Ltd.
Makk House, Shirwane -Navi Mumbai.
Designation: Executive - Pharma Production (Toll)
Period: Sep 2010 to Sep 2013
Reporting: General Manager – Pharma Production/QA.
Repotee – 1 (Fixed Term Contract)
Job Profile:
(A)Planning & Co-ordination with Goa plant, Toll centre & PtoP Units for Production compliance:
 Preparing Tentative Yearly plan for Product allocation & Capacity reservation based on Operating Plan
received from Marketing & advice Logistics to Load the plans in SAP. Plan changes confirmation month
on month basis.
 Finalizing monthly plan & to co-ordinate with the Goa Plant, Toll centre’s & P to P Centre’s to get
monthly delivery schedule & follow-up for compliance to production schedule as per plan.
 To get RM/PM shortages from all the toll centre’s based on the monthly plan, further follow up with
material department for materials availability against the monthly plan and as per priority given by
logistics department
 Take up with Toll centre for critical findings / Variances if any, try to resolve, communicate to
immediate customer and report to Head Pharma production for unresolved issues if any.
 Updating daily delivery status of all products manufactured at all Toll centre’s based on the daily report
received from each location.
 Investigation and corrective action for non-compliance to the delivery schedule to avoid recurrence.
 To visit manufacturing toll centre to resolve production related issues.
 Reports:
o Daily Report for A&B class SKU’s to Director- Technical Operations to have a clear summary for
stock availability against Forecast for next 3 Months.
o Monthly Percentage performance report & Non-compliance report
o Plan VS Execution & Units Produced.
(B) Assets, Yield and consumption Monitoring.
 To get the monthly yield and consumption statement from all Toll manufacturing centres & ensure
compliance to Merck standards.
 To submit the report of centre wise non-compliance to Manager Pharma Production for corrective and
preventative action and investigate the matter for less yield and excess packing material consumption
observed. Communicate to centre’s for variances and seek their confirmation.
 Co-ordination with the supplier for procurement of layout and quotation.
 Preparing the capital proposal and sending it for approval & further follow-up for release of PO &
delivery of Change Parts/ Punches & Dies or Spares.
 Monitoring Usage of Merck’s assets & taking a call on rectification or replacement based on
report/query received from centres.
 Updating the asset register for Stock & Track keeping & updating Capex utilization Report.
(C) Additional Key Responsibilities:
 Co-ordination & planning of new product launch & technology transfer at Toll centres.
 Updating Annual Report, so as to monitor performance of all Toll centre’s.
 Presentations on Capacity planning, Strategic planning, centre performance & other presentation.
 Update the Toll database for new site Manufacturing sites & Pharma Machinery & accessories Vendors.
 Track & co-ordinate for MRP revision for Toll centres.
 Trackwise activity for Toll centre related to Change control, Deviations, approvals, Investigation &
CAPA.
 Ensuring timely SAP transaction & resolving the issues with co-ordination of IT office.
 Support Legal department for execution & amendments of Legal agrrements/documents.
 Monitoring twice a month for release status of pending RM/PM samples at Toll center’s which exceeding
15 days are.
 Support Formulation Development for Stability sample packing.
4. Cipla Ltd.
HO, Mumbai Central.
Designation: Export Co-ordination
Period: July 2007 to Sep 2010.
Reporting: Head – Central Planning.
Job Profile:
 Receiving Export order and scrutinize the same especially with regard to Production facility, Order Qty,
registration, delivery etc. and initiating corrective action, if required. Otherwise preparing & Sending
order processing request to plant. (Allocation of Order in Ensinc system to respective units).
 Follow-up with PRC, Manufacturing & packing, logistics and documentation departments for delivery of
the pending order and reconciling dispatches against various export order.
 Conducting Planning meeting at factory to discuss/analyze production issues, supply issues, urgencies,
Inventory shortfall for timely execution of current pending orders & future expected orders on monthly
basis or as per requirement.
 Target Vs Production Analysis. Timely completion of all necessary reports in the desired time frame.
 Accountable for timely shipments.
 Ensuring the timely submission of forecasts to have desired stock availability to meet budgeted sales.
 Coordinate between R&D, PRC, Manufacturing unit & Export marketing for launch of new product.
 Provide a lead time for anticipated orders to Export Marketing based on current capacity & work load
for participation in tender.
 Monthly & weekly stock tacking & verification of Anti-malarial & Anti-retroviral API stock, so as to avoid
delays & shortfalls for product execution.
 Additional Key Responsibilities:
o Representative for Planning department in core team of MS Dynamic AX implementation
(Proposed new ERP tool for Purchase, MRP & capacity planning).
o Coordinate between Planning team & system developer for checking system, functional
requirements, gap-fits & giving feedback/suggestions based on functioning & reliability of the
process.
o Providing new system requirements to the developer & follow up for implementation.
o Attending training session & elucidate the same to team member.
o Also previously worked on Updating & implementation of new Ensinc system.
Flamingo Pharmaceuticals Ltd.
(100 % EOU, Rabale Unit)
Designation: Trainee-Stores.
Reporting: Manager -Stores.
Period: July 2006 to July 2007
Job Profile:
 Warehousing & Re-warehousing of Raw material, Packing material, miscellaneous items & storage with
respect to storage condition.
 Preparation of Good Receipt Note against PO, Delivery challan, & Invoice in.
 Dispensing of RM & PM in ERP & preparation of labels.
 Handling of ERP Inventory system activities like Preparation of GRN, Issue transactions, Return from
production, packing & other departments.
 Preparation of Purchase return note.
 Coordination for Inter Unit transfer & Job working material supply with Logistic & Planning department.
 Control on rejection material & Non-moving Inventory in co-ordination with Unit head & Central
Planning department.
 Label generation, Location updation, Rejection, Retest, Under test & Expiry reports.
PERSONAL SNIPPETS-
Address : C-04, Nav-Dipali CHS, Behind Apporva Hospital, Kopar Road, Dombivili West.
Marital Status : Married
Nationality : Indian
Date of Birth : 17th September1985
Language Known : English, Hindi, Marathi & Konkani
Combined with my hard work, flexibility & dedication I hope to make a valuable contribution.
It is hereby declared, that the information provided above are authentic and to the best of my knowledge.