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The Viva Approach to Charitable Event Planning

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Vivanista
Vivanista

Vivanista's Step-by-Step Approach to Charitable Event Planning. This 9 minutes 際際滷cast walks you through the fundamentals of charitable event planning. Vivanista is a virtual sisterhood where women can share best practices in fund-raising and all that encompasses their philanthropic lifestyle.

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The VIVA Approach: Fundamentals in Charity Event Planning
Problem: Ineffective: According to a 2007 study conducted by Charity Navigator, for every $1 raised through a charitable event, $1.33 is spent on expenses Inefficient: Fundraising volunteers those millions of women who reach out to help others, reinvent the proverbial wheel when creating a fundraiser.
Solution: VIVA Approach Vivanista provides the step-by-step tools to produce efficient and effective fund raisers Structure for planning and implementing a successful event Templates to support the fund raising effort
VIVA 4-Step Approach
Vision GOALS - PLAN - BUDGET VIVA Step 1: We may affirm that nothing great in the world has been accomplished without passion. - G.W. Friedrich Hegel
Set GOALS Quantitative goals: Compare to past events Best/worst case scenarios Relative financial impact on nonprofit Qualitative: Warm Glow: emotional connection guests receive by attending Community Outreach: building awareness VIVA Step 1:
Make a PLAN Create a road map Set Expectations Determine Timeframe Strategize Partnerships VIVA Step 1:
Determine BUDGET Revenue planning Ticket pricing Sponsorships Attendance goals Cost controls Set goals: reduce expenses by a certain % Analyze whether all expenses are necessary Determine those items that can be completed by volunteers, thereby saving money Do not cut out what makes the event special VIVA Step 1:
Implementation VIVA Step 2: Vision without action is a dream. Action without vision is simply passing the time. Action with Vision is making a positive difference. -Joel Barker
COMMITTEE Leadership Volunteers who have the time and passion Volunteers who have experience, whether direct or through work Job/Committee responsibilities Depending on the event, split responsibilities and give clear-cut direction Get committee(s) bought in that theyre part of the success Interrelationships Flush out any potential overlaps VIVA Step 2:
ACTION PLAN Timeline - Expectations VIVA Step 2:
SPONSORSHIP Corporate - Individual VIVA Step 2:
MARKETING Press relations- Graphic design - Invitation - Program VIVA Step 2:
AUCTION Live - Silent - Fund In Need VIVA Step 2:
REGULATIONS Local municipality - State/Federal VIVA Step 2:
eVent CONSIDERATIONS: PRODUCTION & ATTENDEES VIVA Step 3: Teamwork is the ability to work toward common vision -Andrew Carnegie
PRODUCTION Week before Keeping all parties informed Contingency planning Day of Setting expectations Volunteer management VIVA Step 3:
ATTENDEES Keeping in touch - On-site Registration Post-event Appreciation VIVA Step 3:
Analyze FINAL REPORT Plans for moving forward Succession planning Staffing recommendation VIVA Step 4: Failure is only the opportunity to begin again, only this time more wisely. -Unknown author
FINAL REPORT Purpose Goal achievement Successes Opportunities for Improvement Budget comparison to actual Attendance VIVA Step 3:
Summary Put together a realistic, conservative Vision Implement a plan with milestones Be prepared for the actual eVent Analyze the results after the event is concluded
Call To ACTION VIVA Step 3: Contribute fund raising tips to Vivanista Comment on how you will use this seminar If you have specific charitable event questions, post them at Post Street
WWW.VIVANISTA.COM Search Vivanista For Fund-raising Resources Best Practices, Event Ideas, Templates, Budgets, Timelines, Action Plans, Tips & Tales from event chairs and more
Resources Photos: Steps: http://www.flickr.com/photos/svenwerk/1491524213/ Mt. McKinley: http://www.flickr.com/photos/mikep/32079891/in/photostream/ Steps: http://www.flickr.com/photos/svenwerk/1491524213/ Group Planning: http://www.flickr.com/photos/38256513@N06/3525431333/in/photostream/ Make a Plan: http://www.flickr.com/photos/jonandbev-adams/3897058375/ Action Plan: http://www.flickr.com/photos/valeriebb/3512984615/ Notepad: http://www.flickr.com/photos/aspidistra/3317258810/ Sponsorship, Attendees, productions: www.drewaltizer.com Invitations: http://www.flickr.com/photos/aus_chick/2805622941/ Auction: Parca Fashion Show Regulations/ Police officer: http://www.flickr.com/photos/9523052@N07/3135421163/ Team Work: http://www.flickr.com/photos/wakelandhigh/3543063074/ Analyze: http://www.flickr.com/photos/38256513@N06/3525431255/in/photostream/ Final Report: http://www.flickr.com/photos/31796655@N07/2974942783/

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The Viva Approach to Charitable Event Planning

  • 1. The VIVA Approach: Fundamentals in Charity Event Planning
  • 2. Problem: Ineffective: According to a 2007 study conducted by Charity Navigator, for every $1 raised through a charitable event, $1.33 is spent on expenses Inefficient: Fundraising volunteers those millions of women who reach out to help others, reinvent the proverbial wheel when creating a fundraiser.
  • 3. Solution: VIVA Approach Vivanista provides the step-by-step tools to produce efficient and effective fund raisers Structure for planning and implementing a successful event Templates to support the fund raising effort
  • 5. Vision GOALS - PLAN - BUDGET VIVA Step 1: We may affirm that nothing great in the world has been accomplished without passion. - G.W. Friedrich Hegel
  • 6. Set GOALS Quantitative goals: Compare to past events Best/worst case scenarios Relative financial impact on nonprofit Qualitative: Warm Glow: emotional connection guests receive by attending Community Outreach: building awareness VIVA Step 1:
  • 7. Make a PLAN Create a road map Set Expectations Determine Timeframe Strategize Partnerships VIVA Step 1:
  • 8. Determine BUDGET Revenue planning Ticket pricing Sponsorships Attendance goals Cost controls Set goals: reduce expenses by a certain % Analyze whether all expenses are necessary Determine those items that can be completed by volunteers, thereby saving money Do not cut out what makes the event special VIVA Step 1:
  • 9. Implementation VIVA Step 2: Vision without action is a dream. Action without vision is simply passing the time. Action with Vision is making a positive difference. -Joel Barker
  • 10. COMMITTEE Leadership Volunteers who have the time and passion Volunteers who have experience, whether direct or through work Job/Committee responsibilities Depending on the event, split responsibilities and give clear-cut direction Get committee(s) bought in that theyre part of the success Interrelationships Flush out any potential overlaps VIVA Step 2:
  • 11. ACTION PLAN Timeline - Expectations VIVA Step 2:
  • 13. MARKETING Press relations- Graphic design - Invitation - Program VIVA Step 2:
  • 14. AUCTION Live - Silent - Fund In Need VIVA Step 2:
  • 15. REGULATIONS Local municipality - State/Federal VIVA Step 2:
  • 16. eVent CONSIDERATIONS: PRODUCTION & ATTENDEES VIVA Step 3: Teamwork is the ability to work toward common vision -Andrew Carnegie
  • 17. PRODUCTION Week before Keeping all parties informed Contingency planning Day of Setting expectations Volunteer management VIVA Step 3:
  • 18. ATTENDEES Keeping in touch - On-site Registration Post-event Appreciation VIVA Step 3:
  • 19. Analyze FINAL REPORT Plans for moving forward Succession planning Staffing recommendation VIVA Step 4: Failure is only the opportunity to begin again, only this time more wisely. -Unknown author
  • 20. FINAL REPORT Purpose Goal achievement Successes Opportunities for Improvement Budget comparison to actual Attendance VIVA Step 3:
  • 21. Summary Put together a realistic, conservative Vision Implement a plan with milestones Be prepared for the actual eVent Analyze the results after the event is concluded
  • 22. Call To ACTION VIVA Step 3: Contribute fund raising tips to Vivanista Comment on how you will use this seminar If you have specific charitable event questions, post them at Post Street
  • 23. WWW.VIVANISTA.COM Search Vivanista For Fund-raising Resources Best Practices, Event Ideas, Templates, Budgets, Timelines, Action Plans, Tips & Tales from event chairs and more
  • 24. Resources Photos: Steps: http://www.flickr.com/photos/svenwerk/1491524213/ Mt. McKinley: http://www.flickr.com/photos/mikep/32079891/in/photostream/ Steps: http://www.flickr.com/photos/svenwerk/1491524213/ Group Planning: http://www.flickr.com/photos/38256513@N06/3525431333/in/photostream/ Make a Plan: http://www.flickr.com/photos/jonandbev-adams/3897058375/ Action Plan: http://www.flickr.com/photos/valeriebb/3512984615/ Notepad: http://www.flickr.com/photos/aspidistra/3317258810/ Sponsorship, Attendees, productions: www.drewaltizer.com Invitations: http://www.flickr.com/photos/aus_chick/2805622941/ Auction: Parca Fashion Show Regulations/ Police officer: http://www.flickr.com/photos/9523052@N07/3135421163/ Team Work: http://www.flickr.com/photos/wakelandhigh/3543063074/ Analyze: http://www.flickr.com/photos/38256513@N06/3525431255/in/photostream/ Final Report: http://www.flickr.com/photos/31796655@N07/2974942783/