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Warehouse quality operations presentation

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Dereje Fantaye
Dereje Fantaye

The document summarizes the organization and operations of a warehouse division. It outlines the departments within the operations division including warehouse operations. It then describes the organization of the warehouse operations department and its various roles. Finally, it details the key functions and processes of warehouse operations including receiving, delivering, inventory management, branches and the standard procedures followed.

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Warehouse Operations (Induction & Orientation on WHOs Department) April 27, 2012
ORGANIZATION OF OPERATIONS DIVISION Operations Division Warehouse Quality Trading Central Clearing Market Operation Operation Operation Depository House Data Departmen Departmen Departmen Departmen Departmen Departmen t t t t t t 2
ORGANIZATION OF WAREHOUSE OPERATIONS Warehouse Operations Manager Specialist Regional s Coordinators Warehouse Data Supervisors Assistants Data Sub Contracted LIC and ICS Assistants Staff 3
Data Assistants: 1. Voucher Entry 2. Coder 3. Issuer 4. GRN Creator 5. GIN Creator Inventory Management 1. Lead Inventory Controller 2. Inventory Controller 4
FUNCTIONS OF WAREHOUSE OPERATIONS Receipt of commodities from depositors and delivery of the same to the buyers Inventory management of commodities 5
ECX BRANCHES Operational in 17 cities Addis Ababa Gondar Jimma Dire Dawa, Humera Bedelle Adama Metema Bonga Hawassa, Bure Nekemte Dilla, Kombolcha Gimbi Sodo Assossa The commodities are Coffee White Pea Beans Sesame Maize With 63 warehouses More than 3 million quintals capacity 6
WAREHOUSE OPERATIONS PROCESS Registration of Arrival of trucks Sampling Coding Receiving process Laboratory procedure Weighing Unloading GRN Creation WEIGH THE EMPTY TRUCK LOADING (SHIPPING) Delivering process GOODS ISSUING NOTICE (GIN )CREATION 7
INVENTORY MANAGEMENT Non-Identity Preserved Bag based Stored using First-In-First-Out (FIFO) Stacked by commodity, class, grade, date Warehouse sectioned accordingly Preservation of Quality Appropriate measures to protect quality Frequent inspection ECX has standard lot sizes Minimum allowable deposit 50 qtl or multiples of 50 qtl for Grain 30 qtl or multiples of 30 qtl for Coffee PP & Jute Bags 100kg/85/60kg Allowable tolerance on lot weight Plus / Minus 4% 8

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Warehouse quality operations presentation

  • 1. Warehouse Operations (Induction & Orientation on WHOs Department) April 27, 2012
  • 2. ORGANIZATION OF OPERATIONS DIVISION Operations Division Warehouse Quality Trading Central Clearing Market Operation Operation Operation Depository House Data Departmen Departmen Departmen Departmen Departmen Departmen t t t t t t 2
  • 3. ORGANIZATION OF WAREHOUSE OPERATIONS Warehouse Operations Manager Specialist Regional s Coordinators Warehouse Data Supervisors Assistants Data Sub Contracted LIC and ICS Assistants Staff 3
  • 4. Data Assistants: 1. Voucher Entry 2. Coder 3. Issuer 4. GRN Creator 5. GIN Creator Inventory Management 1. Lead Inventory Controller 2. Inventory Controller 4
  • 5. FUNCTIONS OF WAREHOUSE OPERATIONS Receipt of commodities from depositors and delivery of the same to the buyers Inventory management of commodities 5
  • 6. ECX BRANCHES Operational in 17 cities Addis Ababa Gondar Jimma Dire Dawa, Humera Bedelle Adama Metema Bonga Hawassa, Bure Nekemte Dilla, Kombolcha Gimbi Sodo Assossa The commodities are Coffee White Pea Beans Sesame Maize With 63 warehouses More than 3 million quintals capacity 6
  • 7. WAREHOUSE OPERATIONS PROCESS Registration of Arrival of trucks Sampling Coding Receiving process Laboratory procedure Weighing Unloading GRN Creation WEIGH THE EMPTY TRUCK LOADING (SHIPPING) Delivering process GOODS ISSUING NOTICE (GIN )CREATION 7
  • 8. INVENTORY MANAGEMENT Non-Identity Preserved Bag based Stored using First-In-First-Out (FIFO) Stacked by commodity, class, grade, date Warehouse sectioned accordingly Preservation of Quality Appropriate measures to protect quality Frequent inspection ECX has standard lot sizes Minimum allowable deposit 50 qtl or multiples of 50 qtl for Grain 30 qtl or multiples of 30 qtl for Coffee PP & Jute Bags 100kg/85/60kg Allowable tolerance on lot weight Plus / Minus 4% 8