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What is metadata?

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Philo Janus
Philo Janus

The document defines metadata as "data about data" that can improve the findability and browsing of information. It discusses different types of metadata including unstructured tags, structured tags, and managed tags. It also explains how metadata is used to enhance search, organization, and analysis of documents in systems like Microsoft Office and SharePoint.

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WHAT IS METADATA?
AGENDA DEFINITION TAGS UNSTRUCTURED STRUCTURED MANAGED METADATA AND OFFICE METADATA AND SEARCH METADATA AND TEXT MINING
DATA ABOUT DATA BOOK: AUTHOR, NUMBER OF PAGES, GENRE, SUBJECT ATTENDANCE REPORT: EVENT, DATE, TIME, PRESENTER, SUBJECT, NUMBER OF ATTENDEES PURCHASE ORDER: BUYER, DATE, ORDER TOTAL, SHIPPING, TAXES, STATUS IMPROVES FINDABILITY MAKES BROWSING EASIER CAN HELP SUMMARIZATION
FINDABILITY BOOK SPINES ON A BOOKSHELF REPORT HEADERS HIERARCHICAL DRILLDOWN
SUMMARIZATION SUMMARY FIELDS IN METADATA INVOICE TOTAL LECTURE: TOTAL ATTENDEES EASIER FOR REPORTING
TAGGING VS. FOLDERS FOLDERS SINGLE HIERARCHICAL STRUCTURE HEAVY DESIGN DECISIONS UP FRONT NOT EASILY CHANGED DIFFICULT TO REPORT ON TAGS MINIMAL UP-FRONT DECISION NECESSARY EASY TO CHANGE AS TIME GOES ON FLEXIBLE EASY TO REPORT, SEARCH, OR SELECT
THE PROBLEM WITH FOLDERS ORGANIZE BY DEPARTMENT OR YEAR? FY CHANGES NOW WHAT? RE-ORGANIZATION SORTING OR FILTERING BY OTHER CRITERIA REVIEWING OR ARCHIVING
TAGS USUALLY ADDED BY AUTHORS, READERS, AND CURATORS HIGHLIGHT IMPORTANT INFO CONTEXTUAL CAN BE INCONSISTENT CAN BE STRUCTURED OR UNSTRUCTURED
UNSTRUCTURED TAGS BAG OF TAGS ALL TAGS ARE TEXT NO VALIDATION CAN FEED STRUCTURED METADATA
STRUCTURED TAGS KEY / VALUE PAIRS TYPED DATA VALIDATION STRUCTURED SEARCH
MANAGED TAGS CENTRALLY MANAGED METADATA HIERARCHICAL TERMS & TERM SETS CAN MAKE CHILDREN AVAILABLE WITHOUT PARENTS UNIFORMLY MAINTAINED BETTER SEARCH RESULTS
METADATA AND OFFICE CLIENT AND SHAREPOINT PROPERTIES DOCUMENT INFORMATION PANEL
METADATA AND SEARCH AUTOTAGGING DURING INDEXING CUSTOM CODE ON INDEXING CUSTOM SEARCH REFINERS
METADATA AND TEXT MINING CONTEXT SENTIMENT RELATIONSHIPS
What is metadata?

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What is metadata?

  • 2. AGENDA DEFINITION TAGS UNSTRUCTURED STRUCTURED MANAGED METADATA AND OFFICE METADATA AND SEARCH METADATA AND TEXT MINING
  • 3. DATA ABOUT DATA BOOK: AUTHOR, NUMBER OF PAGES, GENRE, SUBJECT ATTENDANCE REPORT: EVENT, DATE, TIME, PRESENTER, SUBJECT, NUMBER OF ATTENDEES PURCHASE ORDER: BUYER, DATE, ORDER TOTAL, SHIPPING, TAXES, STATUS IMPROVES FINDABILITY MAKES BROWSING EASIER CAN HELP SUMMARIZATION
  • 4. FINDABILITY BOOK SPINES ON A BOOKSHELF REPORT HEADERS HIERARCHICAL DRILLDOWN
  • 5. SUMMARIZATION SUMMARY FIELDS IN METADATA INVOICE TOTAL LECTURE: TOTAL ATTENDEES EASIER FOR REPORTING
  • 6. TAGGING VS. FOLDERS FOLDERS SINGLE HIERARCHICAL STRUCTURE HEAVY DESIGN DECISIONS UP FRONT NOT EASILY CHANGED DIFFICULT TO REPORT ON TAGS MINIMAL UP-FRONT DECISION NECESSARY EASY TO CHANGE AS TIME GOES ON FLEXIBLE EASY TO REPORT, SEARCH, OR SELECT
  • 7. THE PROBLEM WITH FOLDERS ORGANIZE BY DEPARTMENT OR YEAR? FY CHANGES NOW WHAT? RE-ORGANIZATION SORTING OR FILTERING BY OTHER CRITERIA REVIEWING OR ARCHIVING
  • 8. TAGS USUALLY ADDED BY AUTHORS, READERS, AND CURATORS HIGHLIGHT IMPORTANT INFO CONTEXTUAL CAN BE INCONSISTENT CAN BE STRUCTURED OR UNSTRUCTURED
  • 9. UNSTRUCTURED TAGS BAG OF TAGS ALL TAGS ARE TEXT NO VALIDATION CAN FEED STRUCTURED METADATA
  • 10. STRUCTURED TAGS KEY / VALUE PAIRS TYPED DATA VALIDATION STRUCTURED SEARCH
  • 11. MANAGED TAGS CENTRALLY MANAGED METADATA HIERARCHICAL TERMS & TERM SETS CAN MAKE CHILDREN AVAILABLE WITHOUT PARENTS UNIFORMLY MAINTAINED BETTER SEARCH RESULTS
  • 12. METADATA AND OFFICE CLIENT AND SHAREPOINT PROPERTIES DOCUMENT INFORMATION PANEL
  • 13. METADATA AND SEARCH AUTOTAGGING DURING INDEXING CUSTOM CODE ON INDEXING CUSTOM SEARCH REFINERS
  • 14. METADATA AND TEXT MINING CONTEXT SENTIMENT RELATIONSHIPS

Editor's Notes

  1. Animation book, library
  2. Demo show folder hierarchy vs. SharePoint list sorted & grouped by various fields.
  3. Animals winged, mammals, reptiles, four legs, two legs, beaks. Cant easily organize by category but can tag.