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Word quick-reference-2007

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This document provides a quick reference for using Microsoft Word 2007. It outlines how to perform common tasks like creating, opening, saving, printing, and closing documents. It also describes shortcuts for editing text, formatting, navigation, and selecting text. Dialog boxes and groups on the ribbon are explained for changing document properties like fonts, margins, paragraph spacing, and adding bulleted or numbered lists.

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Microsoft速 Word 2007 Quick Reference Card 888.903.2432 | www.customguide.com Word 2007 Screen Shortcuts Quick Access Toolbar Title bar Close button General Open a Document <Ctrl> + <O> Office Button Create New <Ctrl> + <N> Save a Document <Ctrl> + <S> Ribbon Print a Document <Ctrl> + <P> Close a Document <Ctrl> + <W> Help <F1> Ruler Insertion point Editing Cut <Ctrl> + <X> Vertical Copy <Ctrl> + <C> Document scroll bar Paste <Ctrl> + <V> window Undo <Ctrl> + <Z> Horizontal scroll bar Redo or Repeat <Ctrl> + <Y> Formatting Bold <Ctrl> + <B> Status bar View buttons Zoom slider Italics <Ctrl> + <I> Underline <Ctrl> + <U> The Fundamentals Align Left <Ctrl> + <L> Center <Ctrl> + <E> The Office Button, located in the upper left-hand corner of To Create a New Document: Click the the program window, replaces the File menu found in Office Button, select New, and click Align Right <Ctrl> + <R> previous versions of Microsoft Word. The Office Button menu Create, or press <Ctrl> + <N>. Justify <Ctrl> + <J> contains basic file management commands, including New, To Open a Document: Click the Office Open, Save, Print and Close. Button and select Open, or press Navigation and Layout <Ctrl> + <O>. Office Button Up One Screen <Page Up> To Save a Document: Click the Save button on the Quick Access Down One Screen <Page Down> Toolbar, or press <Ctrl> + <S>. Beginning of Line <Home> To Save a Document with a Different Name: Click the Office Button, select End of Line <End> Save As, and enter a new name for the Beginning of <Ctrl> + <Home> document. Document To Preview a Document: Click the Office Button, point to the Print list End of Document <Ctrl> + <End> arrow, and select Print Preview. Open the Go To <F5> To Print a Document: Click the Office dialog box Button and select Print, or press <Ctrl> + <P>. To Undo: Click the Undo button on Text Selection the Quick Access Toolbar or press <Ctrl> To Select: Do This: + <Z>. A Word Double-click the word To Close a Document: Click the Close button or press <Ctrl> + <W>. A Sentence Press and hold <Ctrl> and click anywhere in the To Get Help: Press <F1> to open the sentence Help window. Type your question and press <Enter>. A Line Click in the selection bar next to the line To Exit Word: Click the Office Button and click Exit Word. A Paragraph Triple-click the paragraph Everything <Ctrl> + <A> Customizable Business Training 888.903.2432 | www.customguide.com Online Learning Skills Assessments Courseware 息 2010 CustomGuide
Formatting Dialog Box Launcher Group To Cut or Copy Text: Select the text you want to cut or copy and click the To Change Paragraph Line Spacing: Click the Line Spacing button in Cut or Copy button in the Clipboard group on the Home tab. the Paragraph group on the Home tab and select an option from the list. To Paste Text: Place the insertion point where you want to paste and click To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the the Paste button in the Clipboard group on the Home tab. Paragraph group on the Home tab. To Format Selected Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the To Change a Documents Margins: Click the Page Layout tab on the Ribbon, click the Margins button in the Page Setup group, and select a Font dialog box. setting. To Copy Formatting with the Format Painter: Select the text with the To Change Page Orientation: Click the Page Layout tab on the Ribbon, click formatting you want to copy and click the Format Painter button in the the Orientation button, and select an option from the list. Clipboard group on the Home tab. Then, select the text you want to apply To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the copied formatting to. the Header or Footer button in the Header & Footer group. To Change Paragraph Alignment: Select the paragraph(s) and click the To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click appropriate alignment button ( Align Left, Center, Align Right, the Page Break button in the Page Setup group. or Justify) in the Paragraph group on the Home tab. To Insert a Section Break: Click the Page Layout tab on the Ribbon, click To Indent a Paragraph: Click the Increase Indent button in the the Breaks button in the Page Setup group, and select the type of break you Paragraph group on the Home tab. want to insert. To Decrease an Indent: Click the Decrease Indent button in the To Correct a Spelling Error: Right-click the error and select a correction from Paragraph group on the Home tab. the contextual menu. Or, press <F7> to run the Spell Checker. To Add a Tab Stop: Click the Tab alignment box on the Ruler until you To Find Text: Click the Find button in the Editing group on the Home tab. see the type of tab you want to insert. Then, click on the Ruler where you To Replace Text: Click the Replace button in the Editing group on the want to insert the tab stop. Home tab. To Adjust or Remove a Tab Stop: Click and drag the tab stop to the To Move Text with the Mouse: Select the text you want to move, drag the desired position on the Ruler. Click and drag the tab stop off the Ruler to text to a new location, and release the mouse button. remove it. Tables Drawing and Graphics To Insert a Table: Click the Insert tab on the Ribbon, click the Table button To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the in the Tables group, and select Insert Table from the menu. Clip Art button in the Illustrations group. Type the name of what youre To Insert a Column or Row: Click the Layout tab under Table Tools and looking for in the Search for box and click Go. use the commands located in the Rows & Columns group. To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture To Delete a Column or Row: Select the column or row you want to delete, button in the Illustrations group. Find and select the picture you want to insert click the Layout tab under Table Tools, click the Delete button in the Rows and click Insert. & Columns group, and select an appropriate option from the menu. To Adjust Text Wrapping: Double-click the object, click the Text Wrapping To Adjust Column Width or Row Height: Select the column or row you button in the Arrange group, and select an option from the list. want to adjust, click the Layout tab under Table Tools, and use the To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes commands located in the Cell Size group. button in the Shapes group, and select the shape you want to insert. Then, click where you want to draw the shape and drag until the shape reaches the Mail Merge desired size. Hold down the <Shift> key while you drag to draw a perfectly proportioned shape or straight line. 1. Select a document type: Click the Mailings tab on the Ribbon, click the To Move an Object: Click the object and drag it to a new location. Release Start Mail Merge button in the Start Mail Merge group, and select the type the mouse button when youre finished. of document you want to create. 2. Connect the document to a data source: In the Start Mail Merge group on To Resize an Object: Click the object to select it, click and drag one of its sizing handles ( ), and release the mouse button when the object reaches the Mailings tab, click the Select Recipients button. the desired size. Hold down the <Shift> key while dragging to maintain the 3. Refine recipients: In the Start Mail Merge group on the Mailings tab, click objects proportions while resizing it. the Edit Recipient List button. 4. Insert merge fields: Position the insertion point where you want to insert To Delete an Object: Select the object and press the <Delete> key. the merge field(s) and use the commands found in the Write & Insert Fields To Format an Object: Double-click the object and use the commands located group on the Mailings tab. on the Format tab. 5. Preview your letters: In the Preview Results group on the Mailings tab, To Insert a WordArt Object: Click the Insert tab on the Ribbon, click the click the Preview Results button. WordArt button in the Text group, and select a design from the WordArt 6. Complete the merge: In the Finish group on the Mailings tab, click the Gallery. Enter the text you want WordArt to format and adjust the font type Finish & Merge button and select an option from the list. and size, if necessary. Click OK. Customizable Business Training 888.903.2432 | www.customguide.com Online Learning Skills Assessments Courseware 息 2010 CustomGuide

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Word quick-reference-2007

  • 1. Microsoft速 Word 2007 Quick Reference Card 888.903.2432 | www.customguide.com Word 2007 Screen Shortcuts Quick Access Toolbar Title bar Close button General Open a Document <Ctrl> + <O> Office Button Create New <Ctrl> + <N> Save a Document <Ctrl> + <S> Ribbon Print a Document <Ctrl> + <P> Close a Document <Ctrl> + <W> Help <F1> Ruler Insertion point Editing Cut <Ctrl> + <X> Vertical Copy <Ctrl> + <C> Document scroll bar Paste <Ctrl> + <V> window Undo <Ctrl> + <Z> Horizontal scroll bar Redo or Repeat <Ctrl> + <Y> Formatting Bold <Ctrl> + <B> Status bar View buttons Zoom slider Italics <Ctrl> + <I> Underline <Ctrl> + <U> The Fundamentals Align Left <Ctrl> + <L> Center <Ctrl> + <E> The Office Button, located in the upper left-hand corner of To Create a New Document: Click the the program window, replaces the File menu found in Office Button, select New, and click Align Right <Ctrl> + <R> previous versions of Microsoft Word. The Office Button menu Create, or press <Ctrl> + <N>. Justify <Ctrl> + <J> contains basic file management commands, including New, To Open a Document: Click the Office Open, Save, Print and Close. Button and select Open, or press Navigation and Layout <Ctrl> + <O>. Office Button Up One Screen <Page Up> To Save a Document: Click the Save button on the Quick Access Down One Screen <Page Down> Toolbar, or press <Ctrl> + <S>. Beginning of Line <Home> To Save a Document with a Different Name: Click the Office Button, select End of Line <End> Save As, and enter a new name for the Beginning of <Ctrl> + <Home> document. Document To Preview a Document: Click the Office Button, point to the Print list End of Document <Ctrl> + <End> arrow, and select Print Preview. Open the Go To <F5> To Print a Document: Click the Office dialog box Button and select Print, or press <Ctrl> + <P>. To Undo: Click the Undo button on Text Selection the Quick Access Toolbar or press <Ctrl> To Select: Do This: + <Z>. A Word Double-click the word To Close a Document: Click the Close button or press <Ctrl> + <W>. A Sentence Press and hold <Ctrl> and click anywhere in the To Get Help: Press <F1> to open the sentence Help window. Type your question and press <Enter>. A Line Click in the selection bar next to the line To Exit Word: Click the Office Button and click Exit Word. A Paragraph Triple-click the paragraph Everything <Ctrl> + <A> Customizable Business Training 888.903.2432 | www.customguide.com Online Learning Skills Assessments Courseware 息 2010 CustomGuide
  • 2. Formatting Dialog Box Launcher Group To Cut or Copy Text: Select the text you want to cut or copy and click the To Change Paragraph Line Spacing: Click the Line Spacing button in Cut or Copy button in the Clipboard group on the Home tab. the Paragraph group on the Home tab and select an option from the list. To Paste Text: Place the insertion point where you want to paste and click To Create a Bulleted or Numbered List: Select the paragraphs you want to bullet or number and click the Bullets or Numbering button in the the Paste button in the Clipboard group on the Home tab. Paragraph group on the Home tab. To Format Selected Text: Use the commands in the Font group on the Home tab, or click the Dialog Box Launcher in the Font group to open the To Change a Documents Margins: Click the Page Layout tab on the Ribbon, click the Margins button in the Page Setup group, and select a Font dialog box. setting. To Copy Formatting with the Format Painter: Select the text with the To Change Page Orientation: Click the Page Layout tab on the Ribbon, click formatting you want to copy and click the Format Painter button in the the Orientation button, and select an option from the list. Clipboard group on the Home tab. Then, select the text you want to apply To Insert a Header or Footer: Click the Insert tab on the Ribbon and click the copied formatting to. the Header or Footer button in the Header & Footer group. To Change Paragraph Alignment: Select the paragraph(s) and click the To Insert a Manual Page Break: Click the Insert tab on the Ribbon and click appropriate alignment button ( Align Left, Center, Align Right, the Page Break button in the Page Setup group. or Justify) in the Paragraph group on the Home tab. To Insert a Section Break: Click the Page Layout tab on the Ribbon, click To Indent a Paragraph: Click the Increase Indent button in the the Breaks button in the Page Setup group, and select the type of break you Paragraph group on the Home tab. want to insert. To Decrease an Indent: Click the Decrease Indent button in the To Correct a Spelling Error: Right-click the error and select a correction from Paragraph group on the Home tab. the contextual menu. Or, press <F7> to run the Spell Checker. To Add a Tab Stop: Click the Tab alignment box on the Ruler until you To Find Text: Click the Find button in the Editing group on the Home tab. see the type of tab you want to insert. Then, click on the Ruler where you To Replace Text: Click the Replace button in the Editing group on the want to insert the tab stop. Home tab. To Adjust or Remove a Tab Stop: Click and drag the tab stop to the To Move Text with the Mouse: Select the text you want to move, drag the desired position on the Ruler. Click and drag the tab stop off the Ruler to text to a new location, and release the mouse button. remove it. Tables Drawing and Graphics To Insert a Table: Click the Insert tab on the Ribbon, click the Table button To Insert a Clip Art Graphic: Click the Insert tab on the Ribbon and click the in the Tables group, and select Insert Table from the menu. Clip Art button in the Illustrations group. Type the name of what youre To Insert a Column or Row: Click the Layout tab under Table Tools and looking for in the Search for box and click Go. use the commands located in the Rows & Columns group. To Insert a Picture: Click the Insert tab on the Ribbon and click the Picture To Delete a Column or Row: Select the column or row you want to delete, button in the Illustrations group. Find and select the picture you want to insert click the Layout tab under Table Tools, click the Delete button in the Rows and click Insert. & Columns group, and select an appropriate option from the menu. To Adjust Text Wrapping: Double-click the object, click the Text Wrapping To Adjust Column Width or Row Height: Select the column or row you button in the Arrange group, and select an option from the list. want to adjust, click the Layout tab under Table Tools, and use the To Draw a Shape: Click the Insert tab on the Ribbon, click the Shapes commands located in the Cell Size group. button in the Shapes group, and select the shape you want to insert. Then, click where you want to draw the shape and drag until the shape reaches the Mail Merge desired size. Hold down the <Shift> key while you drag to draw a perfectly proportioned shape or straight line. 1. Select a document type: Click the Mailings tab on the Ribbon, click the To Move an Object: Click the object and drag it to a new location. Release Start Mail Merge button in the Start Mail Merge group, and select the type the mouse button when youre finished. of document you want to create. 2. Connect the document to a data source: In the Start Mail Merge group on To Resize an Object: Click the object to select it, click and drag one of its sizing handles ( ), and release the mouse button when the object reaches the Mailings tab, click the Select Recipients button. the desired size. Hold down the <Shift> key while dragging to maintain the 3. Refine recipients: In the Start Mail Merge group on the Mailings tab, click objects proportions while resizing it. the Edit Recipient List button. 4. Insert merge fields: Position the insertion point where you want to insert To Delete an Object: Select the object and press the <Delete> key. the merge field(s) and use the commands found in the Write & Insert Fields To Format an Object: Double-click the object and use the commands located group on the Mailings tab. on the Format tab. 5. Preview your letters: In the Preview Results group on the Mailings tab, To Insert a WordArt Object: Click the Insert tab on the Ribbon, click the click the Preview Results button. WordArt button in the Text group, and select a design from the WordArt 6. Complete the merge: In the Finish group on the Mailings tab, click the Gallery. Enter the text you want WordArt to format and adjust the font type Finish & Merge button and select an option from the list. and size, if necessary. Click OK. Customizable Business Training 888.903.2432 | www.customguide.com Online Learning Skills Assessments Courseware 息 2010 CustomGuide