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Writing Better Letters & Emails




quantico.sg
what is the purpose of a letter or email?




quantico.sg
quantico.sg
quantico.sg
words are not created equal




quantico.sg
a pictures worth a thousand words?




quantico.sg
great words can paint a thousand
                    pictures




quantico.sg
quantico.sg
letters




quantico.sg
quantico.sg
Janice Lipman
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Ms Lipman,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Sincerely yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
Janice Lipman
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Ms Lipman,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Sincerely yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
Janice Lipman
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Ms Lipman,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Sincerely yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
Janice Lipman
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Ms Lipman,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Sincerely yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
The Director of Operations
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Sir / Madam,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Faithfully yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
The Director of Operations
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Sir / Madam,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Faithfully yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
The Director of Operations
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Sir / Madam,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Faithfully yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
The Director of Operations
742 Evergreen Terrace
#0805 Spring鍖eld Avenue
Singapore 014556


27 May 2012


RE: Your Application For Annual Leave Has Been Approved




Dear Sir / Madam,
Your application for annual leave in 2012 has been approved by Director Laura Duke.
Please 鍖nd attached a copy of your leave-docket together with your transfer schedule.

The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which
you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it
to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV
Conference in North Dakota from
16 June 2012 to 2 July 2012 and will have limited access to her emails.

Congratulations once again on your transfer and approval status.

Faithfully yours,
Sue Normanton
Vice Principal
The Insanely Happy Company



quantico.sg
tone of writing




quantico.sg
the attitude of the author




quantico.sg
the attitude of the author




quantico.sg
quantico.sg/tone-of-writing




quantico.sg
quantico.sg
em@il




quantico.sg
4 purposes




quantico.sg
壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙

                  4 purposes




quantico.sg
壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙                conversing

                  4 purposes




quantico.sg
壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙                 conversing

                   4 purposes

       inquiring



quantico.sg
壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙                 conversing

                   4 purposes

       inquiring                motivating



quantico.sg
quantico.sg
quantico.sg
keep it engaging
       the subject line is an envelope, not a
                      reference




quantico.sg
keep it engaging
       the subject line is an envelope, not a
                      reference



                    tip 1 of 9
quantico.sg
keep it concise
    only mention points worth mentioning




quantico.sg
keep it concise
    only mention points worth mentioning



                 tip 2 of 9
quantico.sg
keep it texty-tweety
   use the 160 character limit to maximize
                   impact




quantico.sg
keep it texty-tweety
   use the 160 character limit to maximize
                   impact



                 tip 3 of 9
quantico.sg
keep it face-to-face
       write as though you were meeting in
                      person




quantico.sg
keep it face-to-face
       write as though you were meeting in
                      person



                   tip 4 of 9
quantico.sg
keep it simple
  the best communicators are understood




quantico.sg
keep it simple
  the best communicators are understood



               tip 5 of 9
quantico.sg
keep it legible
              font size and typeface matters




quantico.sg
keep it legible
              font size and typeface matters



                        tip 6 of 9
quantico.sg
keep it organized
bullet points and paragraphs always work




quantico.sg
keep it organized
bullet points and paragraphs always work



               tip 7 of 9
quantico.sg
keep it targeted
    a maximum of 2 questions in an email




quantico.sg
keep it targeted
    a maximum of 2 questions in an email



                 tip 8 of 9
quantico.sg
keep it going
  provide links and URLs for further dialog




quantico.sg
keep it going
  provide links and URLs for further dialog



                 tip 9 of 9
quantico.sg
its free, and always will be




quantico.sg
its free, and always will be




 facebook.com/quanticosg



quantico.sg

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Ad

Writing Great Emails and Letters

  • 1. Writing Better Letters & Emails quantico.sg
  • 2. what is the purpose of a letter or email? quantico.sg
  • 5. words are not created equal quantico.sg
  • 6. a pictures worth a thousand words? quantico.sg
  • 7. great words can paint a thousand pictures quantico.sg
  • 11. Janice Lipman 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Ms Lipman, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Sincerely yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 12. Janice Lipman 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Ms Lipman, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Sincerely yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 13. Janice Lipman 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Ms Lipman, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Sincerely yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 14. Janice Lipman 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Ms Lipman, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Sincerely yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 15. The Director of Operations 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Sir / Madam, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Faithfully yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 16. The Director of Operations 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Sir / Madam, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Faithfully yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 17. The Director of Operations 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Sir / Madam, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Faithfully yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 18. The Director of Operations 742 Evergreen Terrace #0805 Spring鍖eld Avenue Singapore 014556 27 May 2012 RE: Your Application For Annual Leave Has Been Approved Dear Sir / Madam, Your application for annual leave in 2012 has been approved by Director Laura Duke. Please 鍖nd attached a copy of your leave-docket together with your transfer schedule. The duration of your annual leave has been approved from 14 June 2o12 to 10 August 2012 following which you will resume your duties as Chief Operating Officer. Please complete the transfer schedule form and mail it to Director Dukes office before 10 August 2012. Please be aware that Director Duke will be attending the LAV Conference in North Dakota from 16 June 2012 to 2 July 2012 and will have limited access to her emails. Congratulations once again on your transfer and approval status. Faithfully yours, Sue Normanton Vice Principal The Insanely Happy Company quantico.sg
  • 20. the attitude of the author quantico.sg
  • 21. the attitude of the author quantico.sg
  • 26. 壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙 4 purposes quantico.sg
  • 27. 壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙 conversing 4 purposes quantico.sg
  • 28. 壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙 conversing 4 purposes inquiring quantico.sg
  • 29. 壊艶鉛韓-韓顎鉛鍖l鉛庄稼乙 conversing 4 purposes inquiring motivating quantico.sg
  • 32. keep it engaging the subject line is an envelope, not a reference quantico.sg
  • 33. keep it engaging the subject line is an envelope, not a reference tip 1 of 9 quantico.sg
  • 34. keep it concise only mention points worth mentioning quantico.sg
  • 35. keep it concise only mention points worth mentioning tip 2 of 9 quantico.sg
  • 36. keep it texty-tweety use the 160 character limit to maximize impact quantico.sg
  • 37. keep it texty-tweety use the 160 character limit to maximize impact tip 3 of 9 quantico.sg
  • 38. keep it face-to-face write as though you were meeting in person quantico.sg
  • 39. keep it face-to-face write as though you were meeting in person tip 4 of 9 quantico.sg
  • 40. keep it simple the best communicators are understood quantico.sg
  • 41. keep it simple the best communicators are understood tip 5 of 9 quantico.sg
  • 42. keep it legible font size and typeface matters quantico.sg
  • 43. keep it legible font size and typeface matters tip 6 of 9 quantico.sg
  • 44. keep it organized bullet points and paragraphs always work quantico.sg
  • 45. keep it organized bullet points and paragraphs always work tip 7 of 9 quantico.sg
  • 46. keep it targeted a maximum of 2 questions in an email quantico.sg
  • 47. keep it targeted a maximum of 2 questions in an email tip 8 of 9 quantico.sg
  • 48. keep it going provide links and URLs for further dialog quantico.sg
  • 49. keep it going provide links and URLs for further dialog tip 9 of 9 quantico.sg
  • 50. its free, and always will be quantico.sg
  • 51. its free, and always will be facebook.com/quanticosg quantico.sg

Editor's Notes