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Section–3: Evaluation Rubric of Module – 8
Mentor Guideline Manual – NITTT Phase – II FIP
67
3.8 Module – 8: Institutional Management and Administrative Procedures
Performance Evaluation Rubric of FIP Phase – II in the Respective Institute
by AICTE Identified Mentor
Coordinator: Dr. Rakesh K. Wats, Professor & Head, Media Centre, NITTTR Chandigarh
Coordinating Team: Dr. S. S. Pattnaik, Director, NITTTR Chandigarh, Dr. Sunil Dutt,
Professor & Head, Education and Educational Management, NITTTR, Chandigarh
Editor: Dr. Joshua Earnest, Professor of Electrical Engineering, NITTTR Bhopal
Name of Inductee Trainee Teacher: ………………………………………………………..
Name of Department: …………………………………………………………………………
Name and address of Institution of Inductee Trainee Teacher: …………………………
A. Major Learning Outcomes of the Module
The following are the major outcomes the inductee trainee will have to display in three term-
work (indicated by different colours) during the on-the-job-the training in Phase – II:
1. Interpret the planning in institutional management and development procedures.
2. Prepare a strategic plan for the department/ institute and priorities thrust areas for its
growth and development.
3. Prepare institutional design/ chart highlighting clearly authority accountability
relationship.
4. Form teams for different projects and programmes and effectively network with other
agencies/ organisations.
5. Determine manpower requirements and recruit, select and place relevant individuals
applying appropriate rules and regulations.
6. Apply financial rules and regulations for management of institute/ department budget,
procurement of resources and inventory management.
7. Direct the activities of individuals through effective means of communication,
motivation and leadership.
8. Manage planned change by setting SMART goals and innovative approaches.
9. Evaluate performance and prepare action plan for improvement.
10. Develop students with managerial skills to emerge as leaders in their own sphere of
work.
B. Rubric of Module – 8
(Tick √ in relevant cell for each KPC and total the final marks in last row)
Sl.
No.
Key Performance Criteria
(KPC) of Module Outcomes
Displayed by Inductee Teacher
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
1 Displays the characteristics of
Professionalism
1. Has mastery on the subjects.
2. Engages in research to create
new knowledge.
Shows
all the 5
characte
ristics
Shows
only 4
out of 5
Charact
eristics.
Shows
only 3
out of 5
Character
istics
Displays
only 2
out of 5
Character
istics

68
Sl.
No.
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
3. Shows initiative to work in
new areas having high
uncertainty.
4. Enjoys trust of the students.
5. Shows self-regulation in
behaviour.
(state
which
Sl. Nos.
are
lacking)
(state
which Sl.
Nos. are
lacking)
(state
which Sl.
Nos. are
lacking)
2 Displays professional
excellence:
1. Devotes time for improving
fundamentals by referring
back to basic/ core subject
matter as and when required.
2. Learns new knowledge by
reading journals/ net/
attending conferences.
3. Proposes procurement of new
software/ books/ equipment
and learns on them.
4. Supervises challenging
projects of bright students.
5. Implements new/ advance
teaching methods.
6. Give suggestions for
improvement of working of
department/ Institute
Displays
all the 6
characte
ristics
Display
s at
least 5
out of 6
Charact
eristics.
(state
which
Sl. Nos.
are
lacking)
Displays
at least 3
out of 6
Character
istics
(state
which Sl.
Nos. are
lacking)
Displays
only 2
out of 6
Character
istics
(state
which Sl.
Nos. are
lacking)
3 Displays quality of ‘Guru’ in
place of teacher
1. Behaves in ethical manner and
shows right attitude in-front
of students so that they also
learn the same.
2. Gives extra time to students
to solve their individual
academic difficulties.
3. Shows affection and
compassion towards students
so that they feel free to
interact with him/ her.
4. Apart from transferring
knowledge to students also
discusses importance of
desired values and attitudes
(wherever finds scope to
discuss these) so that they
also imbibe good values.
Displays
all the 4
characte
ristics
Display
s only 3
out of 4
Charact
eristics.
(state
which
Sl. Nos.
are
lacking)
Displays
only 2
out of 4
Character
istics
(state
which Sl.
Nos. are
lacking)
Displays
only 1
out of 4
Character
istics
(state
which Sl.
Nos. are
lacking)

69
Sl.
No.
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
4 Displays Transformation of
role of manager to
administrator
1. Appreciates the importance of
deploying right man for the
right job
2. Understands rules and
regulations of Government and
statutory authorities for
recruitment and selection and
training and development of
faculty and staff in technical
institutions.
3. Identifies and uses different
types of training methods for
his/ her self-development.
4. Understands the Government
and statutory authorities rules
and regulations for promotion
and compensation and prepares
himself/ herself for the same
5. Appreciate the importance of
compensation in motivating
faculty and staff in an
institution.
6. Appreciates the importance and
uses do’s and don’ts of conduct
of employees for maintaining
proper work environment in an
institution.
Displays
all the 6
characte
ristics
Display
s only 5
out of 6
Charact
eristics.
(state
which
Sl.Nos.
are
lacking)
Displays
only 3
out of 6
Character
istics
(state
which
Sl.Nos.
are
lacking)
Displays
only 2
out of 6
Character
istics
(state
which
Sl.Nos.
are
lacking)
5 Displays qualities of a good
financial manager
1.Facilitates in systematic
financial planning and
management in the
department/ institution
2.Uses appropriate accounting
standards and general financial
rules in financial management.
3.Applies proper procedures for
procurement of goods and
services in the department/
institution
4.Uses E-Publishing and E-
Procurement for procurement
of goods and services
5.Applies proper inventory
management and disposal
procedures and applicable rules.
Shows
all the 5
characte
ristics
Shows
only 4
out of 5
Charact
eristics.
(state
which
Sl. Nos.
are
lacking)
Shows
only 3
out of 5
Character
istics
(state
which Sl.
Nos. are
lacking)
Displays
only 2
out of 5
Character
istics
(state
which Sl.
Nos. are
lacking)

70
Sl.
No.
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
6 Displays qualities of a good
academic leader
1. Applies his/ her best to be a
leader of his/ her class and
the projects/ jobs assigned to
him/ her.
2. Uses different leadership
models and theories in
different situations to get the
best from his/ her students/
colleagues/ subordinates.
3. Applies appropriate leadership
style in handling different
types of students/ colleagues/
subordinates in diversified
situations to be effective.
4. Uses effective communication
in his/ her class for enhancing
the quality of teaching
learning process.
5. Applies appropriate
communication skills for
enhancing the interpersonal
relations with colleagues and
subordinates.
6. Applies appropriate models of
Communication with external
stakeholders to enhance the
effectiveness of the
institution.
Displays
all the 6
characte
ristics
Display
s only 5
out of 6
Charact
eristics.
(state
which
Sl. Nos.
are
lacking)
Displays
only 3out
of 6
Character
istics
(state
which Sl.
Nos. are
lacking)
Displays
only 2 out
of 6
characteri
stics
(state
which Sl.
Nos. are
lacking)
7 Displays himself/herself as a
good human being as well as an
excellent motivator and ‘Guru’
1.Teaches with great enthusiasm
and inspires students to learn
for better quality of life
2.Keeps himself/ herself
motivated by learning new
things in the discipline and
other spheres of life
3.Motivates students and
subordinates by applying both
Displays
all the 6
characte
ristics
Display
s only 5
out of 6
Charact
eristics.
(state
which
Sl.Nos.
are
lacking)
Displays
only 3
out of 6
Character
istics
(state
which
Sl.Nos.
are
lacking)
Displays
only 2
out of 6
Character
istics
(state
which
Sl.Nos.
are
lacking)

71
Sl.
No.
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
intrinsic and extrinsic
techniques of motivation
4.Acts as mentor, coach and
guide to the students not only
in their studies but also for
their personal and social
developmental
5.Develops good acquaintance
with the assigned students for
guidance and counseling so
that they feel free to interact
with him/her.
6.Gives proper personal and
career advice to students
according to their context (i.e.
family conditions, socio
economic and academic level,
emotional strength and others)
8 Acts as a catalyst and facilitator
for undertaking new initiatives
for the growth and development
of department/ institution
1. With the knowledge of SWOT
of the department/ institution
identifies the need and drivers
of change and their impact on
an institution.
2. Facilitates the implementation
of change initiatives through
relevant planned change
models.
3. Uses creative approaches
(methods, media, etc.) to make
his/ her teaching interesting
and effective for better student
learning
4. Makes the students understand
the importance of creativity
and innovation in today’s
scenario and inspires them to
learn new knowledge and its
application in their/ different
disciplines
Displays
all the 4
Charact
eristics
Display
s only 3
out of 4
Charact
eristics
.
(state
which
Sl.Nos.
are
lacking)
Displays
only 2
out of 4
Character
istics
(state
which
Sl.Nos.
are
lacking)
Displays
only 1
out of 4
Character
istics
(state
which
Sl.Nos.
are
lacking)

72
Sl.
No.
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
9 Displays as a role model in
terms of management of goals,
time and attitude
1. Sets SMART goals and targets
in terms of his/ her job/ career
progression and professional
development
2. Facilitates students in setting
appropriate goals for their
learning and life and guides
them in managing the
achievement of those
3. Tries to do every work in time
and utilizes available time for
the growth and development of
students and institution
4. Demonstrates positive attitude
towards his/ her job/
profession/ life
5. Motivates students to achieve
impossible with a positive
frame of mind by quoting
success stories, life of eminent
personalities, and such others.
Displays
all the 5
characte
ristics
Display
s only 4
out of 5
Charact
eristics.
(state
which
Sl.Nos.
are
lacking)
Displays
only 3out
of 5
Character
istics
(state
which
Sl.Nos.
are
lacking)
Displays
2 out of 5
characteri
stics
(state
which
Sl.Nos.
are
lacking)
10 Efficient and effective teacher
and asset as a quality performer
1. Identifies his/ her key
performance indicators and
tries to control their
achievement
2. Takes feedback from students,
colleagues and superiors on
his/ her different performance
parameters and tries to
improve them
3. Helps the students and
subordinates identify their key
performance indicators and
guides them to achieve those
4. Uses different performance
appraisal methods to assess the
performance of students/
subordinates
5. Provides regular feedback to
the students and subordinates
on their performance, strengths
and weaknesses and guides
them to enhance the same.
6. Appreciate the importance of
feedback from different
stakeholders viz. Alumni,
Displays
all the 6
characte
ristics
Display
s only 4
out of 6
Charact
eristics.
(state
which
Sl.Nos.
are
lacking)
Displays
only 3
out of 6
Character
istics
(state
which
Sl.Nos.
are
lacking)
Displays
only 2
out of 6
Character
istics
(state
which
Sl.Nos.
are
lacking)

73
Sl.
No.
Very
Good
(4)
Good
(3)
Fair
(2)
Need to
Improve
(1)
Suggesti
ons to
improve
students, parents, teachers, etc.
for enhancing the
responsiveness and quality of
institutional services and
facilitates the institute in
designing tools for collecting
the same.
11 Strives hard to develop
professional competency in
institution evaluation for
excellence in quality of
products and services
1. Facilitates in identifying
parameters of programme
evaluation
2. Facilitates the department in
developing their criteria of
measurement
3. Facilitates in identifying the
parameters of institutional
evaluation and their criteria of
measurement.
4. Uses academic Audit as a tool
for institutional evaluation.
5. Identifies focal areas of
academic audit of the
6. Facilitates in conducting
academic audit to evaluate the
performance of the
7. Facilitates the department/
institution in designing
corrective measures for
enhancing the quality of
products and services provided
by the institute
Displays
all the 7
characte
ristics
Display
s only 5
out of 7
Charact
eristics.
(state
which
Sl.Nos.
are
lacking)
Displays
only 3out
of 7
Character
istics
(state
which
Sl.Nos.
are
lacking)
Displays
2 out of 7
of the
characteri
stics
(state
which
Sl.Nos.
are
lacking)
Total Score of ‘B’
C. Attainment of Module - 8 Competency
Module - 8 Competency based on NITTT Policy (2019)
Total Score of
‘B’
Manages effectively the other day-to-day educational institution related
activities such as administrative, purchase, finance, employers, alumni
matching with the vision and mission of the institute
Note: Qualifying Score for Each Module is 50%

74
D. Comments/ Suggestions about team work/ leadership/ inter-personal
communication and any other
………………………………………………………………………………………
………………………………………………………………………………………
E. Evidences of Module 8 to be Maintained by Inductee Teacher
Sl. No. Evidences Maintained in E-portfolio files by Inductee Teacher Yes No
1 Copy of academic plan(s), proposal of new projects and
programmes, SWOT analysis of institute/department
2 Copy of academic plan(s), proposal of new projects and
programmes, Circular for participation in teams, Formulation of
student teams Communication with stakeholders
3 Participation in department manpower planning and
implementation, Participation/conduct of training programmes/
seminars, etc.
4 Preparation of department/lab budget, procurement of equipment/
raw materials, management of lab inventory
5 Implementation of new teaching modes, methods and media,
Undertaking new projects/programmes/initiatives
6 Mentoring/coaching and guidance to students for personal, social
and professional issues, Motivation and encouragement to students
for their holistic growth
7 Undertaking innovative approaches for new projects/ programmes/
initiatives for the growth and development of institution
8 Role modeling in terms of goals setting for student learning and
performance, management of time and attitude, Guidance to
students in setting goals and their achievement
9 Students Performance assessment, Feedback to students about their
performance, Feedback from students and other stakeholders,
Improvement initiatives
10 Proforma(e) for programme/ institute evaluation, Participation in
Academic audit, Corrective/ improvement initiatives
Signature………………………………………………………………………………………
Name of the Mentor.......................................................................................................................
AICTE Faculty Code: ………………………………………………………………………………
Designation of the Mentor.................................................................................................................
Name and address of Institution of Mentor: ………………………………………………
Place: …………………………
Date: ………………………...

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