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In Style Erp Modules

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In-Style Software Inc.
In-Style Software Inc.

The document describes the various modules of an ERP system for apparel companies, including product development, costing, production planning, inventory management, purchasing, order fulfillment, and accounting functions. Key features allow defining product specifications, tracking revisions, organizing products, entering cost data, planning production, managing raw materials and inventory, processing orders, packing and shipping orders, and accounting. Mobile access and sales reporting tools are also discussed to help communication with field staff.

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In-Style ERP™ Modules Product Development Management (PDM) • How do we keep everyone in the team on the same page? • How do we communicate effectively? • Can we shorten the product development cycle and make it more efficient? These are some of the questions that we were trying to answer when we designed the Product Development module. You can define the specs and the rest of the information that the manufacturer will need to manufacture your products. You can add pictures, fabric detail information and swatches, and any other images that you think are relevant. The revisions section allows you to record any relevant change, which becomes available to the whole team. This is the key to the PDM module as it organizes what would probably be a set of unstructured e-mails, memos and faxes. You can organize your products into Workbooks or Collections and group them the way your salespeople will present them to the customer. You can also enter costing information and quotes from vendors, revisions to the costing (with revision history of costing and quote information). You can define the costing categories (such as FOB price, fabric cost, trim cost, duty, freight, etc.) and your own formulas to calculate gross margin and other significant values for your analysis. Style Master You can define all the attributes for the style that can later be used to create queries with information as sophisticated as necessary, such as sales by fabric group, division, etc. Customer Master The customer master is a flexible structure capable of supporting the simplest of customers with one location (bill-to and ship-to), to a complex multi-level customer with buying office, bill-to, multiple ship-to locations and distribution centers. The customer master drives the order entry process. Unless you have an exception, you only need to enter the information once and it is used over and over again each time an order for the customer is entered. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Order Entry Orders can be manually entered or received via EDI. Individual orders, bulk and confirmation orders are received and commissions are calculated. Costing The system allows for an efficient method of style entry and cost analysis. The same Bill of Materials used for costing is used for the Materials Requirements Planning (MRP), therefore saving data entry time and avoiding errors that always occur when data is entered more than once into one or more computer systems. The Bill of Materials can be setup at the style and color level or at the style, color and size level or a combination of both. When entering your fabrics, trims and other raw materials, you will be required to enter the yield or quantity that you need of each raw material. Using the standard cost for each raw material, the system calculates the total raw material cost. You can then have the system calculate the total cost for as many manufacturing plants as you desire, including import, domestic or combined import/domestic manufacturing plants. The system will calculate the gross margin for each manufacturer. Costing can be done in units or dozens. Work in Process Work in Process can be tracked for domestic and for imports. For each manufacturing plant, you can define your own routing and "reporting points". Examples of reporting points are Cut Ticket Approved, Cut Ready, Fabric Received, Fabric in Transit, Finished Goods in Transit, etc. The reporting points are defined by you and your team, and can be different for each manufacturer. Inventory level is tracked for each reporting point. You can track your Work in Process using bundle tickets (bar coded) printed automatically based on the operations defined when creating the cost sheet. This module is designed for integration to Unit Production Systems. WIP for imports tracks goods as they are routed throughout foreign manufacturers. If desired, we can provide your vendors the tools to update your WIP as it moves through their factory using state-of-the-art technology (XML messages). IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Production Planning The system manages production orders, tracking the distribution of raw materials and the scheduling of production orders. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Production Information can be exported to Excel: IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Output production or Imports Schedule as a Gantt Chart The following example shows a Gantt chart of import PO and production schedule by stage. The report also has a detailed option with one line per production order or import PO. Incentive Payroll Payroll for your plants and distribution centers are consolidated from numerous payroll methods (bundle tickets and unit production systems (UPS) and fed into your payroll system or external payroll service. Material Requirements Planning (MRP) We want to help you answer the following questions: • What do I need to buy? • What manufacturing plant do I need to buy for? • When do I need it? Based on your Bill of Materials, your customer orders, your production plans (projections) and your production orders (cut orders), and lead time information, we can help you answer these questions. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Raw Material Inventory We track your on-hand inventory, your requirements based on customer orders, your requirements based on production orders, your open purchase orders, materials with quality control problems that can not be allocated to production orders until a decision is made, and your net position (open to buy or surplus). Raw material Inventory Report Example IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Purchasing This subsystem handles the purchasing of raw materials (import or domestic), raw materials bought by the manufacturer, purchasing of processed raw materials (such as quilts and embroideries) and includes vendor maintenance and payments to vendors. Imports The system maintains Import PO’s, letters of credit, vendor invoices, debit memos, and credit memos. Goods are tracked throughout the process. Detailed information is captured and is available from the moment the PO is created to the shipping, receiving and quality control of the goods. The "reporting steps" can be dynamically defined, and can be different for different manufacturers. Order Allocation The system will automatically allocate the available goods to the existing orders based on delivery date and customer priority. You can also override the system and force allocate a specific order or all orders for a specific customer. Picking Tickets Picking Tickets are created automatically by the system based on the orders. These can be grouped (batched) to optimize the picking process. A batch picking ticket will have a summary of all the goods in the batched pick tickets and the location to pick them from. Pick tickets and batched pick tickets can be assigned to specific workers and tracked by the system. Warehouse Locator The Warehouse Locator system allows locating finished goods in multiple locations and warehouses. Combined with the pick ticket batching process allows for maximum utilization of warehouse staff. Packing and Shipping IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
The packing module is used to break down individual orders to the box level. The system can divide the goods into boxes automatically, or it can be done manually. Using bar codes can make the data entry process faster and more efficient. The system can print 128 UCC labels, a packing list in a standars 6"x4" label and all the documentation necessary to ship the goods by UPS, FedEx and LTL. If shipping pre-paid, the system will calculate the freight rate. The information is also used to automatically create ASNs. Example of a Shipment Summary by Customer Order IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Example of Shipment Summary by Style, Color and Date IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Invoicing The system creates the invoice. If requested by the customer, an EDI Advanced Shipping Notice (ASN) is sent. Invoice Summary by Customer and Date IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Example of an Invoice form report. Other forms include vertical sizes, no sizes, images, tracking numbers. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Customer Service & Sales Allocated orders by customer, rejected/canceled orders, monthly salesman statistics, gross margin reports are just a few of the analysis screens and reports available. Sales Information Can Be Exported To Excel IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
EDI Our EDI module is designed to interface with the popular EDI communication packages available in the marketplace. We include support for the following documents: Document Id Description Inbound/ Outbound 180 Return Merchandise Authorization and Outbound Outbound Notification (for factory direct to customer shipments/returns) 211 Motor Carrier Bill of Lading Outbound 753 Request for Routing Outbound 754 Routing Instructions Inbound 810 Invoice Outbound 812 Credit/Debit Adjustment Inbound 816 Organizational Relationships Inbound 820 Payment Order/Remittance Advice Inbound 830 Planning Schedule with Release Capability Inbound 832 Price/Sales Catalog Outbound 850 Customer Purchase Order Inbound 852 Product Activity Data Inbound 855 Purchase Order Acknowledgment Outbound 856 Advanced Ship Notice (ASN) Outbound 864 Text Message Inbound 870 Order Status Report Outbound Accounting In-Style accounting module includes accounts payable, accounts receivable, cash management and general ledger. Standard accounting features are included plus additional features to enter and process charge backs efficiently. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
IN-STYLE ERP – CRM AND SMARTPHONES CUSTOMER SERVICE TOOLS AND MEANS OF COMMUNICATING INFORMATION TO SALES STAFF IN THE FIELD There are different ways to communicate information. We have a sales report that can be configured to automatically send a PDF file to each salesperson with their sales for the day/week/month. Salespeople and customer service staff can connect to the system remotely using an Internet connection and a Web browser. They can get (depending on security settings) the following information: • Basic customer information (contacts, notes, addresses, phone numbers, etc) • Open orders information • Invoices and Shipment information (including tracking numbers and box level detail) • Inventory levels (available, in production) • Style master information • Order entry All information is filtered by salesperson or customer to limit access to the authorized accounts only. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
Users can also use their Smartphone to access information. Note: I did not show this in during the demo because this module is under development and has not been released yet. It will be released in June 2008. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • WWW.INSTYLEDM.COM

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In Style Erp Modules

  • 1. In-Style ERPâ„¢ Modules Product Development Management (PDM) • How do we keep everyone in the team on the same page? • How do we communicate effectively? • Can we shorten the product development cycle and make it more efficient? These are some of the questions that we were trying to answer when we designed the Product Development module. You can define the specs and the rest of the information that the manufacturer will need to manufacture your products. You can add pictures, fabric detail information and swatches, and any other images that you think are relevant. The revisions section allows you to record any relevant change, which becomes available to the whole team. This is the key to the PDM module as it organizes what would probably be a set of unstructured e-mails, memos and faxes. You can organize your products into Workbooks or Collections and group them the way your salespeople will present them to the customer. You can also enter costing information and quotes from vendors, revisions to the costing (with revision history of costing and quote information). You can define the costing categories (such as FOB price, fabric cost, trim cost, duty, freight, etc.) and your own formulas to calculate gross margin and other significant values for your analysis. Style Master You can define all the attributes for the style that can later be used to create queries with information as sophisticated as necessary, such as sales by fabric group, division, etc. Customer Master The customer master is a flexible structure capable of supporting the simplest of customers with one location (bill-to and ship-to), to a complex multi-level customer with buying office, bill-to, multiple ship-to locations and distribution centers. The customer master drives the order entry process. Unless you have an exception, you only need to enter the information once and it is used over and over again each time an order for the customer is entered. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 2. Order Entry Orders can be manually entered or received via EDI. Individual orders, bulk and confirmation orders are received and commissions are calculated. Costing The system allows for an efficient method of style entry and cost analysis. The same Bill of Materials used for costing is used for the Materials Requirements Planning (MRP), therefore saving data entry time and avoiding errors that always occur when data is entered more than once into one or more computer systems. The Bill of Materials can be setup at the style and color level or at the style, color and size level or a combination of both. When entering your fabrics, trims and other raw materials, you will be required to enter the yield or quantity that you need of each raw material. Using the standard cost for each raw material, the system calculates the total raw material cost. You can then have the system calculate the total cost for as many manufacturing plants as you desire, including import, domestic or combined import/domestic manufacturing plants. The system will calculate the gross margin for each manufacturer. Costing can be done in units or dozens. Work in Process Work in Process can be tracked for domestic and for imports. For each manufacturing plant, you can define your own routing and "reporting points". Examples of reporting points are Cut Ticket Approved, Cut Ready, Fabric Received, Fabric in Transit, Finished Goods in Transit, etc. The reporting points are defined by you and your team, and can be different for each manufacturer. Inventory level is tracked for each reporting point. You can track your Work in Process using bundle tickets (bar coded) printed automatically based on the operations defined when creating the cost sheet. This module is designed for integration to Unit Production Systems. WIP for imports tracks goods as they are routed throughout foreign manufacturers. If desired, we can provide your vendors the tools to update your WIP as it moves through their factory using state-of-the-art technology (XML messages). IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 3. Production Planning The system manages production orders, tracking the distribution of raw materials and the scheduling of production orders. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 4. Production Information can be exported to Excel: IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 5. Output production or Imports Schedule as a Gantt Chart The following example shows a Gantt chart of import PO and production schedule by stage. The report also has a detailed option with one line per production order or import PO. Incentive Payroll Payroll for your plants and distribution centers are consolidated from numerous payroll methods (bundle tickets and unit production systems (UPS) and fed into your payroll system or external payroll service. Material Requirements Planning (MRP) We want to help you answer the following questions: • What do I need to buy? • What manufacturing plant do I need to buy for? • When do I need it? Based on your Bill of Materials, your customer orders, your production plans (projections) and your production orders (cut orders), and lead time information, we can help you answer these questions. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 6. Raw Material Inventory We track your on-hand inventory, your requirements based on customer orders, your requirements based on production orders, your open purchase orders, materials with quality control problems that can not be allocated to production orders until a decision is made, and your net position (open to buy or surplus). Raw material Inventory Report Example IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 7. Purchasing This subsystem handles the purchasing of raw materials (import or domestic), raw materials bought by the manufacturer, purchasing of processed raw materials (such as quilts and embroideries) and includes vendor maintenance and payments to vendors. Imports The system maintains Import PO’s, letters of credit, vendor invoices, debit memos, and credit memos. Goods are tracked throughout the process. Detailed information is captured and is available from the moment the PO is created to the shipping, receiving and quality control of the goods. The "reporting steps" can be dynamically defined, and can be different for different manufacturers. Order Allocation The system will automatically allocate the available goods to the existing orders based on delivery date and customer priority. You can also override the system and force allocate a specific order or all orders for a specific customer. Picking Tickets Picking Tickets are created automatically by the system based on the orders. These can be grouped (batched) to optimize the picking process. A batch picking ticket will have a summary of all the goods in the batched pick tickets and the location to pick them from. Pick tickets and batched pick tickets can be assigned to specific workers and tracked by the system. Warehouse Locator The Warehouse Locator system allows locating finished goods in multiple locations and warehouses. Combined with the pick ticket batching process allows for maximum utilization of warehouse staff. Packing and Shipping IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 8. The packing module is used to break down individual orders to the box level. The system can divide the goods into boxes automatically, or it can be done manually. Using bar codes can make the data entry process faster and more efficient. The system can print 128 UCC labels, a packing list in a standars 6"x4" label and all the documentation necessary to ship the goods by UPS, FedEx and LTL. If shipping pre-paid, the system will calculate the freight rate. The information is also used to automatically create ASNs. Example of a Shipment Summary by Customer Order IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 9. Example of Shipment Summary by Style, Color and Date IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 10. Invoicing The system creates the invoice. If requested by the customer, an EDI Advanced Shipping Notice (ASN) is sent. Invoice Summary by Customer and Date IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 11. Example of an Invoice form report. Other forms include vertical sizes, no sizes, images, tracking numbers. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 12. Customer Service & Sales Allocated orders by customer, rejected/canceled orders, monthly salesman statistics, gross margin reports are just a few of the analysis screens and reports available. Sales Information Can Be Exported To Excel IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 13. EDI Our EDI module is designed to interface with the popular EDI communication packages available in the marketplace. We include support for the following documents: Document Id Description Inbound/ Outbound 180 Return Merchandise Authorization and Outbound Outbound Notification (for factory direct to customer shipments/returns) 211 Motor Carrier Bill of Lading Outbound 753 Request for Routing Outbound 754 Routing Instructions Inbound 810 Invoice Outbound 812 Credit/Debit Adjustment Inbound 816 Organizational Relationships Inbound 820 Payment Order/Remittance Advice Inbound 830 Planning Schedule with Release Capability Inbound 832 Price/Sales Catalog Outbound 850 Customer Purchase Order Inbound 852 Product Activity Data Inbound 855 Purchase Order Acknowledgment Outbound 856 Advanced Ship Notice (ASN) Outbound 864 Text Message Inbound 870 Order Status Report Outbound Accounting In-Style accounting module includes accounts payable, accounts receivable, cash management and general ledger. Standard accounting features are included plus additional features to enter and process charge backs efficiently. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 14. IN-STYLE ERP – CRM AND SMARTPHONES CUSTOMER SERVICE TOOLS AND MEANS OF COMMUNICATING INFORMATION TO SALES STAFF IN THE FIELD There are different ways to communicate information. We have a sales report that can be configured to automatically send a PDF file to each salesperson with their sales for the day/week/month. Salespeople and customer service staff can connect to the system remotely using an Internet connection and a Web browser. They can get (depending on security settings) the following information: • Basic customer information (contacts, notes, addresses, phone numbers, etc) • Open orders information • Invoices and Shipment information (including tracking numbers and box level detail) • Inventory levels (available, in production) • Style master information • Order entry All information is filtered by salesperson or customer to limit access to the authorized accounts only. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • CELL: 314-482-3969 • WWW.INSTYLESOFT.COM
  • 15. Users can also use their Smartphone to access information. Note: I did not show this in during the demo because this module is under development and has not been released yet. It will be released in June 2008. IN-STYLE • SOFTWARE • HOSTING • DIGITAL MARKETING PHONE: 314-631-6982 • WWW.INSTYLEDM.COM