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Case study using idm and a web portal as a gateway to the cloud june 2012

Steve Young
Steve Young

Judson ISD implemented identity management and a web portal to provide single sign-on access to cloud applications in order to reduce costs and staffing needs. The portal authenticates users and passes credentials to automatically log them into Live@Edu for student email and Schoology as a learning management system. Automating account creation and management from existing user directories simplified deployment and administration of cloud services.

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Case Study: Using Identity Management & a Web Portal as a Gateway to the Cloud Steve Young, CTO Judson ISD, San Antonio, TX syoung@judsonisd.org
About Judson ISD 4th largest public school district in Bexar County, Texas (San Antonio area) 22,500 students and 3,000 employees 31 IT staff members Over 7500 desktops, laptops, tablets Additional 3,200 virtual desktops 189 virtual servers More info at http://www.judsonisd.org/district/technology/
Why A Cloud Approach? We cannot do it all Staff size decreasing Budgets are shrinking Student population & number of schools increasing Huge value proposition with many online services Constituents want 24/7 services and cloud services are 24/7 Classroom learning can be extended outside of normal school day
Cloud (SaaS) Advantages Generally very high up time Offer cutting edge services Low Cost or predictable recurring costs Quick Deployment Lower technical barriers to entry Often can implement without additional staff If..
We Can Automate Account Management Judson ISD had automated creation, update, & retiring of student & staff accounts, file shares, email accounts and groups with UMRA (User Management Resource Administrator) This allows MANY systems user information to be automated, not just Active Directory Timeliness of data is increased, as is security Users do not have to wait for accounts to be created, as they are created when the source HR or SIS data is created
Leveraging Identity in a Web Portal We offer web/Cloud applications via our MyJISD Stoneware portal to: All users (staff and students) To any device To any location (in or out of network) At any time On guest network or in Starbucks To do this we must know who users are and pass their credentials to disparate web applications
Two Cloud (Saas) Examples
Live@edu We did not want to host student email accounts too much time, $$, etc. We also wanted to automate account management We used Tools4Ever and their UMRA product to automate Live@Edu account management from AD We authenticate students via AD into our portal and auto log them into Live@Edu This could also be done via UMRA for Google Apps
Schoology We wanted to provide a simple to use LMS for staff and students to use at will without any technology intervention chose Schoology. My team worked with them to be an early adopter of their API/SSO to synchronize account data and manager users. We wrote a custom web app to synchronize and manage Schoology users We authenticate students via AD into our portal and auto log them into Schoology
In Summary Cloud (SaaS) deployments can be extremely efficient and cost effective But managing users can require a lot of staff time Automated identity management from source systems is critical Identities must be further synced with SaaS systems to keep costs and staff time to a minimum A portal that can pass credentials from AD and from an SSO lockbox allows users an easy one stop shop for all their applications from anywhere on any device

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Case study using idm and a web portal as a gateway to the cloud june 2012

  • 1. Case Study: Using Identity Management & a Web Portal as a Gateway to the Cloud Steve Young, CTO Judson ISD, San Antonio, TX syoung@judsonisd.org
  • 2. About Judson ISD 4th largest public school district in Bexar County, Texas (San Antonio area) 22,500 students and 3,000 employees 31 IT staff members Over 7500 desktops, laptops, tablets Additional 3,200 virtual desktops 189 virtual servers More info at http://www.judsonisd.org/district/technology/
  • 3. Why A Cloud Approach? We cannot do it all Staff size decreasing Budgets are shrinking Student population & number of schools increasing Huge value proposition with many online services Constituents want 24/7 services and cloud services are 24/7 Classroom learning can be extended outside of normal school day
  • 4. Cloud (SaaS) Advantages Generally very high up time Offer cutting edge services Low Cost or predictable recurring costs Quick Deployment Lower technical barriers to entry Often can implement without additional staff If..
  • 5. We Can Automate Account Management Judson ISD had automated creation, update, & retiring of student & staff accounts, file shares, email accounts and groups with UMRA (User Management Resource Administrator) This allows MANY systems user information to be automated, not just Active Directory Timeliness of data is increased, as is security Users do not have to wait for accounts to be created, as they are created when the source HR or SIS data is created
  • 6. Leveraging Identity in a Web Portal We offer web/Cloud applications via our MyJISD Stoneware portal to: All users (staff and students) To any device To any location (in or out of network) At any time On guest network or in Starbucks To do this we must know who users are and pass their credentials to disparate web applications
  • 7. Two Cloud (Saas) Examples
  • 8. Live@edu We did not want to host student email accounts too much time, $$, etc. We also wanted to automate account management We used Tools4Ever and their UMRA product to automate Live@Edu account management from AD We authenticate students via AD into our portal and auto log them into Live@Edu This could also be done via UMRA for Google Apps
  • 9. Schoology We wanted to provide a simple to use LMS for staff and students to use at will without any technology intervention chose Schoology. My team worked with them to be an early adopter of their API/SSO to synchronize account data and manager users. We wrote a custom web app to synchronize and manage Schoology users We authenticate students via AD into our portal and auto log them into Schoology
  • 10. In Summary Cloud (SaaS) deployments can be extremely efficient and cost effective But managing users can require a lot of staff time Automated identity management from source systems is critical Identities must be further synced with SaaS systems to keep costs and staff time to a minimum A portal that can pass credentials from AD and from an SSO lockbox allows users an easy one stop shop for all their applications from anywhere on any device