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Agend1

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Xeeshan Ahmed Cheema
Xeeshan Ahmed Cheema

An agenda outlines the order of discussion topics and activities at a meeting. It should include the meeting location, start and end times, and a list of descriptive headings for each discussion item. The agenda is typically prepared in advance by those organizing the meeting. It helps ensure the meeting stays on track and that all relevant topics are addressed.

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How to Write an Agenda An agenda is a written plan showing the order of what is to be discussed or is to take place at a meeting. This helps you to stick to a plan and by doing this you will achieve more in your meetings and everyone should be satisfied An agenda is a written plan showing the order of what is to be discussed or is to take place at a meeting. This helps you to stick to a plan and by doing this you will achieve more in your meetings and everyone should be satisfied The agenda is usually prepared by the Secretary and Chairperson Informal groups can use a whiteboard to write out their agenda When preparing a written agenda include the location and commencement time of the meeting. Include the anticipated closing time Use descriptive headings, indicating what is to be discussed with each item. No issue should be raised without a recommended course of action as this will assist the committee to think about solutions Ensure a logical flow from one item to the next. A review of the previous meetings agenda can ensure continuity and follow up. If an item was previously under Other Business , in a subsequent meeting it will be listed under Business Arising on the agenda. Intersperse difficult items with quick, simple or pleasant tasks. Dont leave important decisions until last No agenda item should take longer than 20 minutes. If it looks like going over this time then either defer until later in the meeting or take
a shortbreak. If you do have a break always adjourn the meeting. The optimum time for a meeting is two hours or less. Identify persons responsible for items or information. Note their initials in brackets and notify them of their part in the meeting and any follow up required. Send the agenda several days prior to the meeting with any additionalbackground notes to assist decision making. This helps the meetingmove faster. Leave space for notes against each item
Notice: Introduction to Notice writing A notice is written by an individual, a group, an organization or a body to draw the attention of the readers to a certain issue that needs immediate attention or active participation. Points to remember * Notice to be within a box. * All the relevant details to be given. * A captivating heading needed. * The name and the designation of the writer to be given at the end. * Adhere to the word limit Sample Notice writing Put up a notice on the school bulletin board, asking the Group Captains and the Vice-captains to meet at the auditorium to discuss about the Athletic Meet of the year with the Principal and the Vice-Principal. You are George Page, the College Prefect.(50 words)
Sample GREYFIELD PUBLIC COLLEGE NOTICE 12th November, 2009 ATTENTION! GROUP CAPTAINS AND VICE-CAPTAINS The Group captains and vice-captains have to assemble in the auditorium at 3 p. m. today for a discussion on the Annual Athletic Meet of the year with the Principal and the Vice- Principal. For further enquiries contact the undersigned. Jigar Mehata College Prefect Standard Sample SAMPLE MEETING NOTICE The _________________ [Name of Governing Body] of the _________________ [Name of Public Entity] (hereafter referred to as "governing body") will be holding a(n) __________ [regular, special, or emergency] meeting on _______ [Date] at ________ [Time]. The meeting will be held in the _________ room at_________________________ [Location of the Meeting]. In the event that any or all any or all of the members of the governing body participate in the meeting by telephone or video, a speakerphone or monitor will be available at the location noted above.
At the time this notice is being prepared, the governing body expects the agenda of its meeting to include the following topics: [Include all topics the governing body expects to discuss. Also include the topics to be discussed during, and the legal authority for holding, any anticipated executive sessions.] 1. 2. 3. 4. 5. Where noted, the discussion of some of the above topics may be held in executive session rather than during the portion of the meeting which is open to the public. If this is a regular meeting, additional topics may be discussed. If this is a special or emergency meeting, the governing body's discussion will be limited to the topics and executive sessions listed above. Date of Notice: ___________ Name of Person Preparing Notice: _____________________
Example University of Pune Ganeshkhind, Pune 411007 Graphic Address: UNIPUNA Phone No.s : 020 - 25691341, 25601206 25601218 Ref. : Exam. Co.ord. /1683 Date 07.12.2009 The Principals, All affiliated colleges of Engineering, Sir/Madam, I am to inform you that F.E. On Line examination for the subject Fundamentals of programming languages will be held between 6th January 2010 and 10th January 2010.The detail schedule will be uploaded shortly on University website www.unipune.ernet.in. You are requested to communicate the same to the concerned Students, Teachers and all the other concerned. Thanking You, Yours Faithfully, Dy.Registrar Exam-Co-ordination Notice and Agenda
Minutes Minutes keep members of the group who werent able to attend a meeting informed about what went on. The most important thing is to write the minutes up quickly. Dont put the job off for weeks - it makes a huge difference if the meeting is still fresh in your mind. Types 1. Verbatim 2. Resolution 3. Narration 1. Verbatim Court reporting. Word for word 2. Resolution Main conclusion that is reached at Not discussion for AGMs and Statutory meetings Note exact wording of any resolution passed 3. Narration Concise summary of all the discussion Past tense and reporting speech Dr. Riaz emphasized on facilitating the students
The order for typing minutes is Heading - name of group, date, time and place Meeting purpose Statement Those who were present in alphabetical order (preferably) People who were invited Apologies from members who were unable to attend the meeting Observers Reading of the last minutes Matters arising from the minutes Reports and general matters Any other business Date of next meeting Chairman's signature

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Agend1

  • 1. How to Write an Agenda An agenda is a written plan showing the order of what is to be discussed or is to take place at a meeting. This helps you to stick to a plan and by doing this you will achieve more in your meetings and everyone should be satisfied An agenda is a written plan showing the order of what is to be discussed or is to take place at a meeting. This helps you to stick to a plan and by doing this you will achieve more in your meetings and everyone should be satisfied The agenda is usually prepared by the Secretary and Chairperson Informal groups can use a whiteboard to write out their agenda When preparing a written agenda include the location and commencement time of the meeting. Include the anticipated closing time Use descriptive headings, indicating what is to be discussed with each item. No issue should be raised without a recommended course of action as this will assist the committee to think about solutions Ensure a logical flow from one item to the next. A review of the previous meetings agenda can ensure continuity and follow up. If an item was previously under Other Business , in a subsequent meeting it will be listed under Business Arising on the agenda. Intersperse difficult items with quick, simple or pleasant tasks. Dont leave important decisions until last No agenda item should take longer than 20 minutes. If it looks like going over this time then either defer until later in the meeting or take
  • 2. a shortbreak. If you do have a break always adjourn the meeting. The optimum time for a meeting is two hours or less. Identify persons responsible for items or information. Note their initials in brackets and notify them of their part in the meeting and any follow up required. Send the agenda several days prior to the meeting with any additionalbackground notes to assist decision making. This helps the meetingmove faster. Leave space for notes against each item
  • 3. Notice: Introduction to Notice writing A notice is written by an individual, a group, an organization or a body to draw the attention of the readers to a certain issue that needs immediate attention or active participation. Points to remember * Notice to be within a box. * All the relevant details to be given. * A captivating heading needed. * The name and the designation of the writer to be given at the end. * Adhere to the word limit Sample Notice writing Put up a notice on the school bulletin board, asking the Group Captains and the Vice-captains to meet at the auditorium to discuss about the Athletic Meet of the year with the Principal and the Vice-Principal. You are George Page, the College Prefect.(50 words)
  • 4. Sample GREYFIELD PUBLIC COLLEGE NOTICE 12th November, 2009 ATTENTION! GROUP CAPTAINS AND VICE-CAPTAINS The Group captains and vice-captains have to assemble in the auditorium at 3 p. m. today for a discussion on the Annual Athletic Meet of the year with the Principal and the Vice- Principal. For further enquiries contact the undersigned. Jigar Mehata College Prefect Standard Sample SAMPLE MEETING NOTICE The _________________ [Name of Governing Body] of the _________________ [Name of Public Entity] (hereafter referred to as "governing body") will be holding a(n) __________ [regular, special, or emergency] meeting on _______ [Date] at ________ [Time]. The meeting will be held in the _________ room at_________________________ [Location of the Meeting]. In the event that any or all any or all of the members of the governing body participate in the meeting by telephone or video, a speakerphone or monitor will be available at the location noted above.
  • 5. At the time this notice is being prepared, the governing body expects the agenda of its meeting to include the following topics: [Include all topics the governing body expects to discuss. Also include the topics to be discussed during, and the legal authority for holding, any anticipated executive sessions.] 1. 2. 3. 4. 5. Where noted, the discussion of some of the above topics may be held in executive session rather than during the portion of the meeting which is open to the public. If this is a regular meeting, additional topics may be discussed. If this is a special or emergency meeting, the governing body's discussion will be limited to the topics and executive sessions listed above. Date of Notice: ___________ Name of Person Preparing Notice: _____________________
  • 6. Example University of Pune Ganeshkhind, Pune 411007 Graphic Address: UNIPUNA Phone No.s : 020 - 25691341, 25601206 25601218 Ref. : Exam. Co.ord. /1683 Date 07.12.2009 The Principals, All affiliated colleges of Engineering, Sir/Madam, I am to inform you that F.E. On Line examination for the subject Fundamentals of programming languages will be held between 6th January 2010 and 10th January 2010.The detail schedule will be uploaded shortly on University website www.unipune.ernet.in. You are requested to communicate the same to the concerned Students, Teachers and all the other concerned. Thanking You, Yours Faithfully, Dy.Registrar Exam-Co-ordination Notice and Agenda
  • 7. Minutes Minutes keep members of the group who werent able to attend a meeting informed about what went on. The most important thing is to write the minutes up quickly. Dont put the job off for weeks - it makes a huge difference if the meeting is still fresh in your mind. Types 1. Verbatim 2. Resolution 3. Narration 1. Verbatim Court reporting. Word for word 2. Resolution Main conclusion that is reached at Not discussion for AGMs and Statutory meetings Note exact wording of any resolution passed 3. Narration Concise summary of all the discussion Past tense and reporting speech Dr. Riaz emphasized on facilitating the students
  • 8. The order for typing minutes is Heading - name of group, date, time and place Meeting purpose Statement Those who were present in alphabetical order (preferably) People who were invited Apologies from members who were unable to attend the meeting Observers Reading of the last minutes Matters arising from the minutes Reports and general matters Any other business Date of next meeting Chairman's signature