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Microsoft Word PPT.pdf
- 1. By HAKUBEZA.C PRODUCTIVITY TOOLS WORD PROCESSING (MICROSOFT WORD)
- 2. At the end of the lesson, pupils(you) should be able to: 1. Demonstrate how too operate Windows 2. Define Word processing. 3. Demonstrate how to start and quit a program 4. Demonstrate text input, type over, insertion of words and symbols, deletion and reformatting 5. Demonstrate copying, deleting and moving blocks of text within a document 6. Use the undo command OBJECTIVES
- 4. INTRODUCTION TO MICROSOFT WORD 2007 OR 2010
- 5. WHAT IS WORD PROCESSING? The use of Microsoft word to create or type, format and edit text in word documents. Word documents mainly contain text information. Word Processer (Microsoft word) is a popular software as it is easier to use and most people communicate by text messages. Ms word comes in different versions, such as Word Ms word 2003/2002 or Word 97 etc.
- 6. To start Microsoft Word: (depending on the OS you are using) Select 1) Start 2) All Programs 3) Microsoft Office 4) Microsoft Office Word 2010 OR BETTER The Word interface appears, How to launch Microsoft word
- 7. The word window is a rectangular frame that appears on the screen which is used to interact with Word processing software.
- 8. FEATURES ON MS WORD WINDOW
- 9. FEATURES CONTD The Microsoft Office Button The Quick Access Toolbar The Title Bar The Ribbon The Ruler The Text Area The Vertical and Horizontal Scroll Bars The Status Bar Understanding Document Views Click Understanding Nonprinting Characters Create Sample Data and Select Text Place the Cursor Execute Commands with Keyboard Shortcuts Start a New Paragraph Exit Word
- 10. THE MICROSOFT OFFICE BUTTON Found at the upper-left corner of the Word 2007 window. Used as a menu to create new files, open existing files, saving a files, and performing many other tasks.
- 11. Provides access to commands frequently used. By default Save, Undo, and Redo appear on the Quick Access toolbar. A) Save saves files. B) Undo Rolls back an action undertaken. C) Redo Re-applys an action once rolled back.
- 12. THE QUICK ACCESS TOOLBAR CONTD Quick Access Toolbar Customize Quick Access Toolbar
- 13. Displays the title of the document currently being worked on. E.g. Document1. When you save your document, you assign the document a new name.
- 14. Issues commands. It has several tabs; clicking a tab displays several related command groups. Within each group are related command buttons.
- 15. THE RULER Found below the Ribbon. Used to change the format of document quickly. If not visible: 1. Click on view tab to choose it. 2. Click on box next to Ruler in the Show/Hide group. 3. Ruler appears below the Ribbon
- 16. Used to type documents. The blinking vertical line in the upper-left corner of the text area is the cursor. Marks the insertion point and text displays at the cursor location.
- 17. Enables you to move up, down, and across your window simply by dragging the icon located on the scroll bar. Vertical scroll bar Located along the right side of the screen. Horizontal scroll bar Located just above the status bar. Vertical Scroll bar Horizontal scroll bar
- 18. Found at the bottom of window and provides the current page.
- 19. DOCUMENT VIEWS Word 2007 or 2010 displays a document in five views: 1) Draft view Most frequently used. Used to quickly edit documents. 2) Web Layout view Enables one to see documents as they would appear in a browser such as Internet Explorer. 3) Print Layout view Shows document as they would appear when printed. 4) Reading Layout view Formats Computer screen to make reading of documents more comfortable. 5) Outline view Displays documents in outline form. Headings can be displayed without text.
- 20. Document Views
- 21. CLICKING 1) When asked to click once: Point to desired item. Press left mouse button once. 2) If you are asked to double-click on an item: Point to the item. Quickly press left mouse button twice. 3) If you are asked to right-click: Point to the item. Press right mouse button. 4) If you are asked to choose a tab: Press once on tab button on the keyboard.
- 22. In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and numbering styles are available, as shown in the examples.
- 24. NUMBERING
- 26. Note: As you move your cursor over the various bullet styles, Word displays the bullet style on the screen. To remove the bulleting: 1. Select the list again. 2. Choose the Home tab. 3. In the Paragraph group, click the down arrow next to the Bullets icon. 4. The Bullet dialog box appears. 5. Click None. Word removes the bullets from your list.
- 27. SETTING THE ORIENTATION Before you print your document, you may want to change the orientation of your pages. There are two orientations you can use: 1) Portrait 2) Landscape. Paper, such as paper sized 8.5 by 11, is longer on one edge than it is on the other. If you print in Portrait, the shortest edge of the paper becomes the top of the page. Portrait is the default option. If you print Landscape, the longest edge of the paper becomes the top of the page.
- 29. SETTING THE PAGE SIZE
- 30. INSERTING HEADERS Insert Header Choose One with three columns Type Name, Centre and Examination number
- 31. INSERTING FOOTERS Insert Footer Choose desired footer
- 32. SETTING THE MARGINS Margins define the amount of white space that appears at the top, bottom, left, and right edges of your document. The Margin option in the Page Setup group of the Page Layout tab provides several standard margin sizes from which you can choose.
- 33. THE WINDOW FOR SETTING THE MARGINS
- 34. ADDING PAGE NUMBERS Page numbers help you keep your document organized and enable readers to find information quickly. You can add page numbers to the top, bottom, or margins of your pages, and you can choose where the numbers appear. For example, numbers can appear at the top of the page, on the left, right, or center of the page. Word also offers several number styles from which you can choose.
- 35. PRINT PREVIEW Click the Microsoft Office button. A menu appears. Highlight the Print option. The Preview and Print the Document menu appears. Click Print Preview. The Preview window appears, with your document in the window. Click One Page to view one page at a time. Click Two Pages to view two pages at a time. To view your document in normal size, click 100%.
- 37. TO PRINT A DOCUMENT Click the Print button. The Print dialog box appears. Click the down arrow next to the Name field and select the printer to which you want to print. Choose All as the page range. Click OK. Word prints your document.
- 39. CHANGING LINE SPACING Line spacing sets the amount of space between lines within a paragraph. The spacing for each line is set to accommodate the largest font on that line. If the lines include smaller fonts, there will appear to be extra space between lines where the smaller fonts are located. At 1.5, the line spacing is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to two times the single-space amount (double space).
- 42. SIMPLE GRAPHICS Insert Inserting simple graphics
- 43. SAVING FILES To save a file 1) Go to file 2) Save/ Save as 3) Type file name and click ok.
- 44. EXITING WORD Go to file Exit word
- 45. WRITING A SHORT ACCOUNT ABOUT A PLACE OF INTEREST WORSHOP PARTICIPANTS!!! Display your skills in word by writing a short account about your place of interest. Clearly show your skills learnt by using at least 3 items you have learnt in word today.
- 46. HOPE YOU LEARNT ONE OR TWO THINGS YOUR ATTENTION WAS AND IS INVALUABLE ENJOY! THE END