PIT_May_05_e
- 1. People inTouchHRMS Human Resources Management System Volume 5, Number 4, May 2005 People inTouch Contacts: Martin Blumenauer (613) 995-0545, HRIC 1-888-507-1111 (Ottawa 996-3333) Website - http://hr.dwan.dnd.ca/hrms/ 4 5,000 Air Force users to join biggest log-onIn the single biggest transition in the history of DND HRMS, more than 5,000 Air Force Maintenance personnel will log on to the new Technical Authorization Record Set (TARS) module by end of June. HRMS became in May the system of record for Air Force Maintenance personnels technical authorizations. Under the Aeronautics Act, there is a legal requirement to record and track the technical authorizations of personnel involved in the maintenance of Canadian Forces aircraft. All maintenance activities require specific training, qualification and authorization to ensure safety. For each aircraft type and system, there are specific tasks, or technical authorizations, that a member can be authorized to perform. The TARS Module will provide Air Force Maintenance personnel with the ability to maintain these technical authorizations in one central database. This key human resources information can be combined with other data already recorded in HRMS, such as qualifications, leave, training, readiness Continued on page 2 By Sue Smith DHRIM business analyst When most of our kit involves computer screens, its great to see some front-line muscle to remind us what all this training supports. Among the TARS graduates at Bagotville were: Cpl Yves Beauchesne, Sgt And辿 Bernier, Sgt Jean-Francois Bourbeau, MCpl Nelson Deroy, MWO Mario Dor辿, Sgt Guy Dubeau, Cpl Sylvain Gagn辿, MCpl Marc Guerin, Sgt Philippe Jolicoeur, Sgt Michel Larose, MCpl Alfred Laurendeau, Sgt Fran巽ois Lefebvre, Cpl Daniel Ouellet, MWO Marc Paquette, MCpl Mario Perron, MWO Jacques Rochefort and Sgt Dominique Tremblay. The trainers were Troy Marcotte and Jean Gingras. TARS training in Bagotville included powerful backdrop Administration records methods getting revampBy LCol Bertrand Tremblay Editor, A-PM-245 The A-PM-245 has long been the source authority for administration records procedures in the Canadian Forces. Since 2002, the Directorate Military Employment Policy (DMEP) has made renewed efforts to keep the publication updated in this era of technological and legislative changes. Eleven new chapters have been published in the last three years to keep pace with the day-to-day administration of members. The A-PM-245 is being re-engineered to meet the following criteria: Make it a total Force document: Each chapter must define procedures for both the Regular and Reserve Forces. Align all procedures with the new technological tools: Be consistent with policies and existing HR and pay systems (HRMS, CCPS, PERMIS, CFRIMS and RPSR). Be concise: Use hyperlinks to avoid duplication; Develop: Create chapters to document new procedures not covered previously; and Quality control: Maintain the A-PM-245 currency at all times through a formal review of each chapter. People in Touch will be running more articles over the next few months detailing the changes made to the A-PM-245 and the work being planned to complete and enhance this project. In the meantime, take a look for yourself at the A-PM-245 section on the HRMS webpage. Training was in familiar territory last month with Advanced Correction Mode and PRV sessions conducted in the Star Top Building in Ottawa, home of People in Touch. Regular Force and Reserve members got to try out the new training facilities in the new building the week of April 19-21. Participants included: Jenny Bowler, Michel Desmarais, Sean Doligan, Nancy Flynn, Sandra Griffith-Bonaparte, Cpl Richard Houde, MCpl Amanda Lamure, Lisa Lovric, MCpl Richard Perkins, Albert Said, MCpl Alexandre Saumure and MCpl Sharon Vermette. New buildingnew training facilities
- 2. WO Tony Hannam CFB Trenton HRMS co-ordinator During the annual PRV (personnel readiness verification), 8 Wing Trenton began a records verification by having all CFB Trenton members amend their MPRRs (members personnel record resume). After determining the extent of any records discrepancies, an HRMS section was formed. The section, consisting of Cpl Sandi Denman, Pte Chris Myers and myself was tasked to bring the MPRRs up to date and co-ordinate the PRV exercise itself One two-week PRV and two one-week PRVs were completed from September until March with 97 percent of base personnel attending. Operator specialists were trained in HRMS and also participated alongside wing- wide unit clerks during these PRVs. The section concentrated on amending the following panels in HRMS. personal data, job data, names, posting preferences, dependant data, dependant language of instruction, honours and awards and education. The amendments consisted of entering all missing data, and amending current information, for home address, work address, marital status, birthplace, qualifications and promotions. This huge undertaking was finally completed last month with more than 2,500 records involved. During this period, the section input and/or amended more than 8,000 entries in HRMS and the outcome was a tremendous achievement for the section. With all three members working to input current data and myself using Correction Mode to input older records data, the end result was finally achieved. Refresher training was also given to all clerks on base to ensure we will now have continuity in Trenton with inputting of data. We will now have consistency on the base with all clerks entering data using the same format. This was a great exercise for us, We now have 2,500 up-to-date records with accurate data, wing-wide standards for HRMS data entry and a group of dedicated, well-trained and enthusiastic clerks. Thanks to the wing commander for his support and encouragement. We really have made a difference! 2 3 Continued from page 1 verification, personal and career data. There are approximately 5,000 members involved in Air Force Maintenance activities. Each of these may hold as many as 200 technical authorizations. Identifying authorized individuals is a critical daily requirement. Use of the TARS module will eliminate duplicate data entry and the requirement to combine data from multiple systemsanalysis can be performed from one source. HRMS will provide an auditable trail for the validation of airworthiness and will streamline the business process through the introduction of Workflow. Trainers Jean Gingras and Troy Marcotte delivered in-classroom training to 87 employment training officers in Cold Lake, Winnipeg, Trenton, Bagotville and Shearwater between April 18 and 3 May 3. This in-depth training will enable these employment training officers to provide HRMS support to users within their units. These training officers will also be responsible for co-ordinating the computer- based training (CBT) of remaining users. A unique CBT has been developed for each role involved in the Air Force Maintenance business process. The CBTs are interactive, and provide immediate feedback to training participants they complete hands-on exercises in an HRMS simulated environment. The CBT tracks the results of each exercise the participant completes and provides a printed confirmation, which will be used to validate the successful completion of user training. These CBTs will continue to be used for sustainment training after the initial implementation. Along with the training, TARS system procedures are available in role-based on-line support files on the DHRIM website at: http://hr.ottawa-hull.mil.ca/hrms/engraph /home_e.asp Designated employment training officers at each unit are responsible for this initiative and will receive HRMS account and password information for users just prior to their units implementation date. The account and password information will be distributed to new users on completion of required training. These training officers will be responsible for approving requests for new HRMS accounts, deletion of accounts and access changes within each unit. TARS contact information can be found at: http://hr3.ottawa-hull.mil.ca/hrms/access/ engraph/opilist_e.asp Legacy system authorization data will be converted into HRMS approximately one week before each units HRMS implementation date. The first wave of maintenance organizations scheduled to implement the TARS module provided their legacy system authorization data for conversion May 4 for implementation on May 12. Remaining maintenance organizations will implement throughout the month of May, with the last group coming on board in June. Air Force users to join log-on PacketShaper crew: It really does work. Further to our story in last months edition about the introduction of the PacketShaper, here are two members of the HMCS Algonquin who were working away in the ships office during the November trial: Cpl Ron Cox, now back at MARPAC HQ, and the chief clerk, WO Donna Campbell. Cpl Cox says the system really does work and it makes things a lot better. Training for TARS took place in Shearwater the last week of April for members from Gagetown, Goose Bay, Greenwood, Shearwater and Valcartier. Among the participants were: WO Jean Paul Bellavance, MCpl Rose Dawson, Sgt William Fallon, WO Doug Harry, MCpl James Keoughan, MCpl David Ketchum, MCpl Joe Kristiansen, Sgt MB MacArthur, Sgt William McHarg, MCpl Kevin McKay, Sgt Allan Nason, Sgt Duane Reynolds, Sgt Aline Ripley, Sgt Douglas Ross, WO Robert Trimm, MCpl Michael Tucker, Cpl John Wedsworth and Sgt Dean Wellon, Jean Gingras and Troy Marcotte handled the training sessions. Base personnel converge on Shearwater 8,000 entries update 2,500 Trenton records The Trenton team dealt with thousands of entries, but the results included up-to-date records and trained personnel. From left, Pte Chris Myers, our correspondent WO Tony Hannam and Cpl Sandi Denman.
- 3. WO Tony Hannam CFB Trenton HRMS co-ordinator During the annual PRV (personnel readiness verification), 8 Wing Trenton began a records verification by having all CFB Trenton members amend their MPRRs (members personnel record resume). After determining the extent of any records discrepancies, an HRMS section was formed. The section, consisting of Cpl Sandi Denman, Pte Chris Myers and myself was tasked to bring the MPRRs up to date and co-ordinate the PRV exercise itself One two-week PRV and two one-week PRVs were completed from September until March with 97 percent of base personnel attending. Operator specialists were trained in HRMS and also participated alongside wing- wide unit clerks during these PRVs. The section concentrated on amending the following panels in HRMS. personal data, job data, names, posting preferences, dependant data, dependant language of instruction, honours and awards and education. The amendments consisted of entering all missing data, and amending current information, for home address, work address, marital status, birthplace, qualifications and promotions. This huge undertaking was finally completed last month with more than 2,500 records involved. During this period, the section input and/or amended more than 8,000 entries in HRMS and the outcome was a tremendous achievement for the section. With all three members working to input current data and myself using Correction Mode to input older records data, the end result was finally achieved. Refresher training was also given to all clerks on base to ensure we will now have continuity in Trenton with inputting of data. We will now have consistency on the base with all clerks entering data using the same format. This was a great exercise for us, We now have 2,500 up-to-date records with accurate data, wing-wide standards for HRMS data entry and a group of dedicated, well-trained and enthusiastic clerks. Thanks to the wing commander for his support and encouragement. We really have made a difference! 2 3 Continued from page 1 verification, personal and career data. There are approximately 5,000 members involved in Air Force Maintenance activities. Each of these may hold as many as 200 technical authorizations. Identifying authorized individuals is a critical daily requirement. Use of the TARS module will eliminate duplicate data entry and the requirement to combine data from multiple systemsanalysis can be performed from one source. HRMS will provide an auditable trail for the validation of airworthiness and will streamline the business process through the introduction of Workflow. Trainers Jean Gingras and Troy Marcotte delivered in-classroom training to 87 employment training officers in Cold Lake, Winnipeg, Trenton, Bagotville and Shearwater between April 18 and 3 May 3. This in-depth training will enable these employment training officers to provide HRMS support to users within their units. These training officers will also be responsible for co-ordinating the computer- based training (CBT) of remaining users. A unique CBT has been developed for each role involved in the Air Force Maintenance business process. The CBTs are interactive, and provide immediate feedback to training participants they complete hands-on exercises in an HRMS simulated environment. The CBT tracks the results of each exercise the participant completes and provides a printed confirmation, which will be used to validate the successful completion of user training. These CBTs will continue to be used for sustainment training after the initial implementation. Along with the training, TARS system procedures are available in role-based on-line support files on the DHRIM website at: http://hr.ottawa-hull.mil.ca/hrms/engraph /home_e.asp Designated employment training officers at each unit are responsible for this initiative and will receive HRMS account and password information for users just prior to their units implementation date. The account and password information will be distributed to new users on completion of required training. These training officers will be responsible for approving requests for new HRMS accounts, deletion of accounts and access changes within each unit. TARS contact information can be found at: http://hr3.ottawa-hull.mil.ca/hrms/access/ engraph/opilist_e.asp Legacy system authorization data will be converted into HRMS approximately one week before each units HRMS implementation date. The first wave of maintenance organizations scheduled to implement the TARS module provided their legacy system authorization data for conversion May 4 for implementation on May 12. Remaining maintenance organizations will implement throughout the month of May, with the last group coming on board in June. Air Force users to join log-on PacketShaper crew: It really does work. Further to our story in last months edition about the introduction of the PacketShaper, here are two members of the HMCS Algonquin who were working away in the ships office during the November trial: Cpl Ron Cox, now back at MARPAC HQ, and the chief clerk, WO Donna Campbell. Cpl Cox says the system really does work and it makes things a lot better. Training for TARS took place in Shearwater the last week of April for members from Gagetown, Goose Bay, Greenwood, Shearwater and Valcartier. Among the participants were: WO Jean Paul Bellavance, MCpl Rose Dawson, Sgt William Fallon, WO Doug Harry, MCpl James Keoughan, MCpl David Ketchum, MCpl Joe Kristiansen, Sgt MB MacArthur, Sgt William McHarg, MCpl Kevin McKay, Sgt Allan Nason, Sgt Duane Reynolds, Sgt Aline Ripley, Sgt Douglas Ross, WO Robert Trimm, MCpl Michael Tucker, Cpl John Wedsworth and Sgt Dean Wellon, Jean Gingras and Troy Marcotte handled the training sessions. Base personnel converge on Shearwater 8,000 entries update 2,500 Trenton records The Trenton team dealt with thousands of entries, but the results included up-to-date records and trained personnel. From left, Pte Chris Myers, our correspondent WO Tony Hannam and Cpl Sandi Denman.
- 4. People inTouchHRMS Human Resources Management System Volume 5, Number 4, May 2005 People inTouch Contacts: Martin Blumenauer (613) 995-0545, HRIC 1-888-507-1111 (Ottawa 996-3333) Website - http://hr.dwan.dnd.ca/hrms/ 4 5,000 Air Force users to join biggest log-onIn the single biggest transition in the history of DND HRMS, more than 5,000 Air Force Maintenance personnel will log on to the new Technical Authorization Record Set (TARS) module by end of June. HRMS became in May the system of record for Air Force Maintenance personnels technical authorizations. Under the Aeronautics Act, there is a legal requirement to record and track the technical authorizations of personnel involved in the maintenance of Canadian Forces aircraft. All maintenance activities require specific training, qualification and authorization to ensure safety. For each aircraft type and system, there are specific tasks, or technical authorizations, that a member can be authorized to perform. The TARS Module will provide Air Force Maintenance personnel with the ability to maintain these technical authorizations in one central database. This key human resources information can be combined with other data already recorded in HRMS, such as qualifications, leave, training, readiness Continued on page 2 By Sue Smith DHRIM business analyst When most of our kit involves computer screens, its great to see some front-line muscle to remind us what all this training supports. Among the TARS graduates at Bagotville were: Cpl Yves Beauchesne, Sgt And辿 Bernier, Sgt Jean-Francois Bourbeau, MCpl Nelson Deroy, MWO Mario Dor辿, Sgt Guy Dubeau, Cpl Sylvain Gagn辿, MCpl Marc Guerin, Sgt Philippe Jolicoeur, Sgt Michel Larose, MCpl Alfred Laurendeau, Sgt Fran巽ois Lefebvre, Cpl Daniel Ouellet, MWO Marc Paquette, MCpl Mario Perron, MWO Jacques Rochefort and Sgt Dominique Tremblay. The trainers were Troy Marcotte and Jean Gingras. TARS training in Bagotville included powerful backdrop Administration records methods getting revampBy LCol Bertrand Tremblay Editor, A-PM-245 The A-PM-245 has long been the source authority for administration records procedures in the Canadian Forces. Since 2002, the Directorate Military Employment Policy (DMEP) has made renewed efforts to keep the publication updated in this era of technological and legislative changes. Eleven new chapters have been published in the last three years to keep pace with the day-to-day administration of members. The A-PM-245 is being re-engineered to meet the following criteria: Make it a total Force document: Each chapter must define procedures for both the Regular and Reserve Forces. Align all procedures with the new technological tools: Be consistent with policies and existing HR and pay systems (HRMS, CCPS, PERMIS, CFRIMS and RPSR). Be concise: Use hyperlinks to avoid duplication; Develop: Create chapters to document new procedures not covered previously; and Quality control: Maintain the A-PM-245 currency at all times through a formal review of each chapter. People in Touch will be running more articles over the next few months detailing the changes made to the A-PM-245 and the work being planned to complete and enhance this project. In the meantime, take a look for yourself at the A-PM-245 section on the HRMS webpage. Training was in familiar territory last month with Advanced Correction Mode and PRV sessions conducted in the Star Top Building in Ottawa, home of People in Touch. Regular Force and Reserve members got to try out the new training facilities in the new building the week of April 19-21. Participants included: Jenny Bowler, Michel Desmarais, Sean Doligan, Nancy Flynn, Sandra Griffith-Bonaparte, Cpl Richard Houde, MCpl Amanda Lamure, Lisa Lovric, MCpl Richard Perkins, Albert Said, MCpl Alexandre Saumure and MCpl Sharon Vermette. New buildingnew training facilities