BUS Time Management

Oct 20, 2013Download as PPTX, PDF0 likes377 views

The document is a report analyzing the author's time management over two days using a time management matrix. It includes an introduction to time management and the matrix. The matrix divides time into important/urgent, important/not urgent, not important/urgent, and not important/not urgent quadrants. On day one, the author spent most time on important homework and little on last minute work or distractions. On day two, less time was spent on last minute work but more on social activities, with less wasted time. In total, the author concluded more time should be spent on important tasks and less in distracting quadrants to allow for sufficient sleep.

Report and Analysis of
Effective Self-Management
John Kokolakis

October 17th 2013
BUS 150 Section 106

Contemporary Business Practice
Professor Nankin

S

Table of Contents

S �ݺ�ߣ 1 --- Introduction
S �ݺ�ߣ 2 --- Important vs. Urgent
S �ݺ�ߣ 3 --- Time Management Matrix
S �ݺ�ߣ 4 --- Time Management Matrix Explained
S �ݺ�ߣ 5 --- Day One Results

S �ݺ�ߣ 6 --- Day Two Results
S �ݺ�ߣ 7 --- Conclusion

Introduction

S Time Management is an essential part of everyday life.
S When managing your time, it is ideal to make decisions

based on what is important along with what is urgent.
S There are four different types of events when you base

them off of importance and urgency.

1

Important vs. Urgent

S Important events are ones that need positive results.
S Urgent events are ones that must be completed as soon

as possible.
S Combining urgent or not urgent events with important or

not important events will help you manage your time into
four quadrants within a time management matrix.

2

Time Management Matrix
Urgent

Not Urgent

Important

I. Important/Urgent

II. Important/Not Urgent

Crises; Pressing problems;
Deadline-driven projects.

Principle Centered Activities;
Planning; Prevention; Relationship
building; Opportunity Recognition;
True Recreational Activities

Not
Important

III. Not
Important/Urgent

IV. Not Important/Not
Urgent

Imminent pressing matters;
"Popular" Activities (i.e.,
activities that you think will
make you popular with others);
Personal Interruptions; Some
calls and mail; Certain meetings
and reports.

Time wasters; So called "Pleasant"
activities that are not really pleasant
(e.g., drinking to excess) that are
actually escapes from
responsibilities. Trivia, busy work.
Some types of mail/phone calls.

3

Notes from Professor Nankin

Time Management Matrix
Explained
S

Quadrant I, Important and Urgent, contains events that are essential
and need to be completed quickly.
S

S

Quadrant II, Important and Not Urgent, contains events that are
essential, but do not need to be completed right away.
S
S

S

This quadrant should be where most time is spent.
Example: Writing an essay that is not due for another week.

Quadrant III, Not Important and Urgent, contains events that do not
need to be completed, but others seem like it is an important event.
S

S

Example: A four page essay due the next morning.

Example: Going to play basketball with friends even though you don’t want
to.

Quadrant IV, Not Important and Not Urgent, contains events that
should be avoided at all costs. These events are distractions that are
not necessary.
S

Example: Going to the movies because work is causing stress.
4

Day One Results
Time Managed in Hours
4
22%

3
17%
3

Quadrant I
Quadrant II
Quadrant III

Quadrant IV
S Most time was spent in class and doing

homework in a timely way.
S Very little time spent focusing on “last

2
11%

minute” work.

S Not that much time was wasted with

9
50%

distractions and peer pressured
activities.
5

Day Two Results
Time Managed in Hours
3
17%

Quadrant I
Quadrant II
Quadrant III

2
11%

Quadrant IV
S Again most time was spent in class and

doing homework in an organized and
planned manner.
5
28%

8
44%

S While less time was spend doing last

minute work, more time was spent with
peer pressured activities.
S Less time was wasted with distractions.
6

Conclusion
Total Time Managed in
Hours

Quadrant I

S Ideally most time should

Quadrant II

be spent in Quadrant
II, which it was.

Quadrant III

7
19%

5
14%

S However, adding up the

Quadrant IV
7
20%
17
47%

hours, 36 total, means that
each night only contains
on average six hours of
sleep.
S By cutting out time in

7

Quadrants III and IV, a
healthy eight hours of
sleep can be achieved.

The document is a report analyzing John Kokolakis's time management over two days using a time management matrix. It includes an introduction to time management and the matrix. John found he spent most of his time on important and urgent tasks in Quadrant I and important but not urgent tasks in Quadrant II. On the second day he spent slightly less time in Quadrant I and more time in Quadrant III on less important urgent tasks. The conclusion notes John should focus on spending more time in Quadrant II and reducing time in Quadrants III and IV to get more sleep each night.

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BUS Time Management

1. Report and Analysis of Effective Self-Management John Kokolakis October 17th 2013 BUS 150 Section 106 Contemporary Business Practice Professor Nankin S

2. Table of Contents S �ݺ�ߣ 1 --- Introduction S �ݺ�ߣ 2 --- Important vs. Urgent S �ݺ�ߣ 3 --- Time Management Matrix S �ݺ�ߣ 4 --- Time Management Matrix Explained S �ݺ�ߣ 5 --- Day One Results S �ݺ�ߣ 6 --- Day Two Results S �ݺ�ߣ 7 --- Conclusion

3. Introduction S Time Management is an essential part of everyday life. S When managing your time, it is ideal to make decisions based on what is important along with what is urgent. S There are four different types of events when you base them off of importance and urgency. 1

4. Important vs. Urgent S Important events are ones that need positive results. S Urgent events are ones that must be completed as soon as possible. S Combining urgent or not urgent events with important or not important events will help you manage your time into four quadrants within a time management matrix. 2

5. Time Management Matrix Urgent Not Urgent Important I. Important/Urgent II. Important/Not Urgent Crises; Pressing problems; Deadline-driven projects. Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities Not Important III. Not Important/Urgent IV. Not Important/Not Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail; Certain meetings and reports. Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities. Trivia, busy work. Some types of mail/phone calls. 3 Notes from Professor Nankin

6. Time Management Matrix Explained S Quadrant I, Important and Urgent, contains events that are essential and need to be completed quickly. S S Quadrant II, Important and Not Urgent, contains events that are essential, but do not need to be completed right away. S S S This quadrant should be where most time is spent. Example: Writing an essay that is not due for another week. Quadrant III, Not Important and Urgent, contains events that do not need to be completed, but others seem like it is an important event. S S Example: A four page essay due the next morning. Example: Going to play basketball with friends even though you don’t want to. Quadrant IV, Not Important and Not Urgent, contains events that should be avoided at all costs. These events are distractions that are not necessary. S Example: Going to the movies because work is causing stress. 4

7. Day One Results Time Managed in Hours 4 22% 3 17% 3 Quadrant I Quadrant II Quadrant III Quadrant IV S Most time was spent in class and doing homework in a timely way. S Very little time spent focusing on “last 2 11% minute” work. S Not that much time was wasted with 9 50% distractions and peer pressured activities. 5

8. Day Two Results Time Managed in Hours 3 17% Quadrant I Quadrant II Quadrant III 2 11% Quadrant IV S Again most time was spent in class and doing homework in an organized and planned manner. 5 28% 8 44% S While less time was spend doing last minute work, more time was spent with peer pressured activities. S Less time was wasted with distractions. 6

9. Conclusion Total Time Managed in Hours Quadrant I S Ideally most time should Quadrant II be spent in Quadrant II, which it was. Quadrant III 7 19% 5 14% S However, adding up the Quadrant IV 7 20% 17 47% hours, 36 total, means that each night only contains on average six hours of sleep. S By cutting out time in 7 Quadrants III and IV, a healthy eight hours of sleep can be achieved.

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BUS Time Management

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