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Report and Analysis of
Effective Self-Management
John Kokolakis

October 17th 2013
Business Practice BUS 150 Section 106
Nankin

Contemporary
Professor

S
Table of Contents

S 際際滷 1 --- Introduction
S 際際滷 2 --- Important vs. Urgent
S 際際滷 3 --- Time Management Matrix
S 際際滷 4 --- Time Management Matrix Explained
S 際際滷 5 --- Day One Results

S 際際滷 6 --- Day Two Results
S 際際滷 7 --- Conclusion
Introduction

S Time Management is an essential part of everyday life.
S When managing your time, it is ideal to make decisions

based on what is important along with what is urgent.
S There are four different types of events when you base

them off of importance and urgency.

1
Important vs. Urgent

S Important events are ones that need positive results.
S Urgent events are ones that must be completed as soon

as possible.
S Combining urgent or not urgent events with important or

not important events will help you manage your time into
four quadrants within a time management matrix.

2
Time Management Matrix
Urgent

Not Urgent

Important

I. Important/Urgent

II. Important/Not Urgent

Crises; Pressing problems;
Deadline-driven projects.

Principle Centered Activities;
Planning; Prevention; Relationship
building; Opportunity Recognition;
True Recreational Activities

Not
Important

III. Not
Important/Urgent

IV. Not Important/Not
Urgent

Imminent pressing matters;
"Popular" Activities (i.e.,
activities that you think will
make you popular with others);
Personal Interruptions; Some
calls and mail; Certain meetings
and reports.

Time wasters; So called "Pleasant"
activities that are not really pleasant
(e.g., drinking to excess) that are
actually escapes from
responsibilities. Trivia, busy work.
Some types of mail/phone calls.

3

Notes from Professor Nankin
Time Management Matrix
Explained
S Quadrant I, Important and Urgent, contains events that are

essential and need to be completed quickly.
S

Example: A four page essay due the next morning.

S Quadrant II, Important and Not Urgent, contains events that are

essential, but do not need to be completed right away.
S
S

This quadrant should be where most time is spent.
Example: Writing an essay that is not due for another week.

S Quadrant III, Not Important and Urgent, contains events that do

not need to be completed, but others seem like it is an important
event.
S

Example: Going to play basketball with friends even though you dont
want to.

S Quadrant IV, Not Important and Not Urgent, contains events that

should be avoided at all costs. These events are distractions that
are not necessary.
S

4
Example: Going to the movies because work is causing stress.
Day One Results
Time Managed in Hours
4
22%

3
17%
3

Quadrant I
Quadrant II
Quadrant III

Quadrant IV
S Most time was spent in class and doing

homework in a timely way.
S Very little time spent focusing on last

2
11%

minute work.

S Not that much time was wasted with

9
50%

distractions and peer pressured
activities.
5
Day Two Results
Time Managed in Hours
3
17%

Quadrant I
Quadrant II
Quadrant III

2
11%

Quadrant IV
S Again most time was spent in class and

doing homework in an organized and
planned manner.
5
28%

8
44%

S While less time was spend doing last

minute work, more time was spent with
peer pressured activities.
S Less time was wasted with distractions.
6
Conclusion
S Ideally most time should

Total Time Managed in
Hours
Quadrant I
5
7
19%

14%

Quadrant II
Quadrant III
Quadrant IV

7
20%

be spent in Quadrant
II, which it was.
S However, adding up the

hours, 36 total, means that
each night only contains
on average six hours of
sleep.
S By cutting out time in

17
47%

7

Quadrants III and IV, a
healthy eight hours of
sleep can be achieved.

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Bus time management

  • 1. Report and Analysis of Effective Self-Management John Kokolakis October 17th 2013 Business Practice BUS 150 Section 106 Nankin Contemporary Professor S
  • 2. Table of Contents S 際際滷 1 --- Introduction S 際際滷 2 --- Important vs. Urgent S 際際滷 3 --- Time Management Matrix S 際際滷 4 --- Time Management Matrix Explained S 際際滷 5 --- Day One Results S 際際滷 6 --- Day Two Results S 際際滷 7 --- Conclusion
  • 3. Introduction S Time Management is an essential part of everyday life. S When managing your time, it is ideal to make decisions based on what is important along with what is urgent. S There are four different types of events when you base them off of importance and urgency. 1
  • 4. Important vs. Urgent S Important events are ones that need positive results. S Urgent events are ones that must be completed as soon as possible. S Combining urgent or not urgent events with important or not important events will help you manage your time into four quadrants within a time management matrix. 2
  • 5. Time Management Matrix Urgent Not Urgent Important I. Important/Urgent II. Important/Not Urgent Crises; Pressing problems; Deadline-driven projects. Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities Not Important III. Not Important/Urgent IV. Not Important/Not Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail; Certain meetings and reports. Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities. Trivia, busy work. Some types of mail/phone calls. 3 Notes from Professor Nankin
  • 6. Time Management Matrix Explained S Quadrant I, Important and Urgent, contains events that are essential and need to be completed quickly. S Example: A four page essay due the next morning. S Quadrant II, Important and Not Urgent, contains events that are essential, but do not need to be completed right away. S S This quadrant should be where most time is spent. Example: Writing an essay that is not due for another week. S Quadrant III, Not Important and Urgent, contains events that do not need to be completed, but others seem like it is an important event. S Example: Going to play basketball with friends even though you dont want to. S Quadrant IV, Not Important and Not Urgent, contains events that should be avoided at all costs. These events are distractions that are not necessary. S 4 Example: Going to the movies because work is causing stress.
  • 7. Day One Results Time Managed in Hours 4 22% 3 17% 3 Quadrant I Quadrant II Quadrant III Quadrant IV S Most time was spent in class and doing homework in a timely way. S Very little time spent focusing on last 2 11% minute work. S Not that much time was wasted with 9 50% distractions and peer pressured activities. 5
  • 8. Day Two Results Time Managed in Hours 3 17% Quadrant I Quadrant II Quadrant III 2 11% Quadrant IV S Again most time was spent in class and doing homework in an organized and planned manner. 5 28% 8 44% S While less time was spend doing last minute work, more time was spent with peer pressured activities. S Less time was wasted with distractions. 6
  • 9. Conclusion S Ideally most time should Total Time Managed in Hours Quadrant I 5 7 19% 14% Quadrant II Quadrant III Quadrant IV 7 20% be spent in Quadrant II, which it was. S However, adding up the hours, 36 total, means that each night only contains on average six hours of sleep. S By cutting out time in 17 47% 7 Quadrants III and IV, a healthy eight hours of sleep can be achieved.