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2014 03 Patricia Montgomery revised resume
- 1. PATRICIA MONTGOMERY Mobile: 973-641-4581 * Home: 973-232-5077 E-mail: ablue5161@gmail.com EXECUTIVE ASSISTANT A highly polished assistant with the ability to support C-level executives and very senior-level staff. An experienced professional who is detailed orientated with exceptional interpersonal skills that has distinctive organizational skills while possessing strong work ethics. Strong technology and a media savvy individual with advanced knowledge of Microsoft office Suite, Oracle and Concur software. COMPUTERS SKILLS: • Proficient with Microsoft Office Suite • MyTime – Paymaster system • Proficiency with Oracle systems • Proficiency with MS Lotus Notes and Outlook • Banner systems (widely used by Educational Institutions) • Concur Travel & Expensing software • Social Media Savvy PROFESSIONAL EXPERIENCE: Prudential Financial, Newark, NJ 5/2012- 9/2014 Executive Assistant to Vice President & CCO of PIM Central • Provided high-level administrative support for 2 VPs, 4 Directors & 3 Managers within Asset Management • Managed all telephone communications (answer, screen and route appropriately) in professional manner • Maintained email distribution lists for Asset Management Division • Managed complex calendars, prepares meeting materials, and set-up Sametime Presentations, etc. • Coordinated all logistics for Domestic/International travel for entire senior level staff • Coordinated on/off site meetings, conferences and lead key projects including PIM Diversity Day • Processed travel and supplier expense vouchers payments for PIM Team using Oracle • Managed on-boarding requests for new hires, guest parking passes, security badges, computer access, etc • Maintained attendance log for Team ( MyTime) using Oracle software • Collaborated with other administrative assistants for projects and special events within Asset Management Division • Managed supply orders for PIM, PREI, FI, PCG and PMCC using Oracle Procurement systems • Created and edit documents as requested Celgene Bio-Pharmaceuticals Corporation, New Jersey 2/2010 – 4/2012 Sr. Administrative Assistant, Contract employee • Provided administrative support for VP, Directors within I&I • Prepared meeting materials • Managed complex calendars for six senior-level staff • Coordinated domestic/international travel as requested for Clinical Senior-Level Staff • Coordinated on/off-site meetings and special events for Clinical team • Managed electronic and physical files • Managed domestic/and international shipping • Managed office supply orders ( including furniture, computers, and Blackberry phones) DiversityInc Magazine, Newark, NJ 2/2008 -11/2008 Office Administrator/Executive Assistant to VP, Business Development • Coordinated speaking engagements for senior-level staff including CEO • Coordinated monthly and annual Diversity events and lead on various BD special projects • Arranged domestic/international air/ground travel for senior-level editorial staff • Prepared, maintain, files, databases, records Generated monthly and annual corporate reports • Processed sales sheets and insertion orders • Managed complex calendars & prepared meeting materials • Coordinated administrative orientations and onboarding trainings 203 Briant Park Drive Springfield, New Jersey 07081
- 2. PATRICIA MONTGOMERY Mobile: 973-641-4581 * Home: 973-232-5077 E-mail: ablue5161@gmail.com • Reconciled all travel and supply related expenses . Continue page 2 Seton Hall University, South Orange, NJ 6/1998-2/2008 Office Administrator, Setonworldwide Online Graduate education Provided high-level support to Associate Provost, Managing Directors and senior-level Graduate team • Coordinated air/ground travel for SWW senior academic staff • Managed complex calendars for senior-level SWW team • Assisted Student Coordinator w/special projects, and student residencies • Negotiated hotel contracts and rates for off-site events • Tracked and file hotel and special events contracts • Managed hardware, and technology contract and leases • Managed new hire on-boarding and related security clearances requests • Generated monthly and annual reports • Reconciled departmental expenses • Managed Director with the SWW budget • Supervised support staff (2 secretaries , work study students and interns) Slowinski Atkins, LLP, Newark, NJ 1/1997-4/1998 Legal Secretary - Environmental Law • Prepared legal documents, reports, certifications and legal briefs • Researched legal cases for Partners and senior-level attorneys • Managed calendar of Law Firm staff using Lotus Notes • Provided high-level customer service to externally clients. University Medicine & Dentistry of New Jersey, Newark NJ 2/1995-12/1996 Executive Assistant to the Director of Facilities Planning & Architect • Provided administrative support to Director of Facility Planning. • Managed calendars calendar for 6 Architect Managers • Scheduled domestic/International travel for senior-level staff • Generated special reports as requested • Liaison to internal and external constituents • Coordinated departmental initiatives and special events. • Prepared PowerPoint presentations as requested EDUCATION: In progress Seton Hall University, South Orange, NJ BS degree Communications, (103 credits) Seton Hall University Technology fast-track program Information Technology Specialist - Certificate *Microsoft Word, Excel, PowerPoint, Access *Director (movie maker) *FrontPage *Oracle, Concur Expensing Software * Social Media Savvy 2000 (summer) New York University, New York, NY Sports/Entertainment Events Marketing - Certified *Sponsorship Relations 203 Briant Park Drive Springfield, New Jersey 07081
- 3. PATRICIA MONTGOMERY Mobile: 973-641-4581 * Home: 973-232-5077 E-mail: ablue5161@gmail.com *Sports/Events Marketing; Golf tournaments, Autograph signings, Parade events marketing, etc *Intro to Public Relations *Ticket Sales/event profiting 203 Briant Park Drive Springfield, New Jersey 07081