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Adobe PDF/XML Architecture Working Samples

Version 1.0

ADOBE SYSTEMS INCORPORATED

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San Jose, CA 95110-2704
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August, 2003

© 2003 Adobe Systems Incorporated. All rights reserved.
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their respective holders.

2

Adobe PDF/XML Architecture -Working Samples

Contents

Highlights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Prepare system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Sample Set: eGrants . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
GrantApplication.pdf. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
sample_data.xml . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
GrantApplication-adsre.pdf . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Sample Set: TSP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
tsp301.pdf . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
tsp301.xml . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
tsp301.xdp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
tsp301b1.pdf. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6


1

Contents

2


A

Working with the Sample Files

Highlights
Demonstrate PDF forms created with Adobe XML/PDF form designer

Prepare system
1. You will need Acrobat 6 or Adobe Reader 6 installed to work with these samples
2. Select PaperClip to the right.
This is a ZIP that includes all the samples referenced below.

Sample Set: eGrants
Instructions for downloaded sample files (See “Prepare system” )
GrantApplication.pdf - PDF Form
sample_data.xml - XML form data file
GrantApplication-adsre.pdf - PDF Form, rights-enabled for Adobe Reader
NOTE:

The following files are also included in the samples for reference, but are not
described in detail in this documentation:
GrantApplication.xml - XML form data file conforming to the eGrants XML schema
E-Grants_Global_Schema.xsd - XML Schema for eGrants
E_Grants_SF424_Schema.xsd - XML Schema for eGrants
DUNSValidation.txt - example of JavaScript code used to connect to SOAP web
service.

GrantApplication.pdf
This PDF is an illustration of a more sophisticated use of PDF/XML forms. This form was
developed for the Federal Enterprise Architecture (FEA) Web Services Pilot Project. As part
of the FEA, the US Government has identified 24 eGovernment initiatives. Of these
initiatives, the eGrants initiatives was selected for an early pilot program to demonstrate
the use of eForms and Web Services for eGovernment.
Many different government agencies are involved in making grants of various kinds. For
example, a scientist might apply to the National Science Foundation (NFS) for a grant to


1

A

Sample Set: eGrants

study black holes and a doctor might apply to the National Institute of Health (NIH) for a
grant to study vaccines for AIDS. All of these grant programs have similar requirements.
Consequently, the goal of the eGrants initiative is to develop systems for managing the
grant process that could be shared among all of the agencies that give grants. As a result,
the government would achieve cost savings and efficiency by reducing unnecessary
duplication of systems. The FEA invited vendors to participate in demonstration program to
show how their technology meets the requirements for eForms and web services for
eGrants. In a traditional grant application, a principal investigator would fill out a paper
grant application which would then be submitted to the appropriate agency which would
then route the application to employees and other reviewers for assessment,
consideration, and approval or rejection. This process would require that data from the
form would have to be entered into internal agency systems so that the grant process can
be managed and administered. In order to help automate this process, the government
contracted with a consulting firm to create and XML schema that captures the business
data involved in the grant process. Sample documents 6 and 7 show the eGrants XML
schemas that were developed. The government then invited vendors to show how their
technology could leverage the eGrants schemas for eForms and web services to automate
the grant business process. Using the new Adobe design tools, Adobe generated the
GrantApplication.pdf sample file which combines the pdf files of the paper grant
application with the eGrants schema. As a result, a person applying for a grant can fill in the
pdf GrantApplication and send it to the agency to which they are applying for a grant. Once
the agency receives the completed pdf grant application, they can automatically extract
the XML data for integration with their enterprise systems. To see how the xml data can be
exported from the sample document, follow the directly below:
1. Open GrantApplication.pdf in Acrobat 6.
2. Fill in some data on the form.
3. Select Advanced > Forms > Export Forms Data. In the Export Forms Data As dialog
box, select XML files (.xml) in the Save as type: pull-down menu.
This PDF also shows how PDF/XML forms can be integrated with web services technologies
to further automate forms based processes. GrantApplication.pdf includes a call to a web
service using SOAP 1.1 for the validation of DUNS numbers.
To view the JavaScript code for the web service:
Select Advanced > Edit All JavaScripts. This will open the JavaScript Editor window
displaying the code for the web service invocation. For your convenience,
DUNSValidation.txt is an example of this code.
During the demonstration for the eGrants project, the DUNS validation web service was
running on a local machine, but the web service could just as easily be invoked anywhere
on the Internet.
The ability to include web services in Adobe PDF/XML forms is another example of the
ability to embed sophisticated business logic in pdf documents.

2


Sample Set: eGrants

A

sample_data.xml
This XML file shows how xml data can be used to pre-populate an eform. For example, if an
enterprise already has an existing relationship with a customer, their enterprise will already
know certain information about the customer and can enter that information directly in the
form so that the customer does not have to re-enter data that the enterprise already has. In
the grant application example, a researcher may need to renew a previously approved
grant. In this case, the agency already has the researchers information and can prepopulate that information into the renewal form.
1. Open GrantApplication.pdf in Acrobat 6.
2. Select Advanced > Forms > Import Forms Data. Select sample_data.xml

GrantApplication-adsre.pdf
Again, all of the capabilities for PDF/XML forms in Acrobat are also available in the free
Adobe Reader 6.0 by adding additional usage rights to the form with Adobe Document
Server for Reader Extensions. This ability is especially applicable to a government
application where the government cannot impose any cost on the citizen for government
services which also must be available on whatever technology platform the citizen has.
Since the Adobe Reader is free and available on all major platforms, Adobe meets these
requirements for government eForms.


3

A

Sample Set: TSP

Sample Set: TSP
Instructions for downloaded sample files (See “Prepare system” )
tsp301.pdf - PDF Form
tsp301.xml- XML form data file
tsp301.xdp - XML form data package file
tsp301b1.pdf - PDF Form, rights-enabled for Adobe Reader

tsp301.pdf
This sample file should be opened using Acrobat 6. This is a typical form used by employees
to allocate retirement savings across several different investment funds. This particular
sample illustrates a government agency example, but it is equally applicable to private
industry.
In traditional use, an employee would open the PDF file, print it out, fill-in the information,
and send in the paper form for processing where the data would then be keyed into an
enterprise system. This paper based process may take days if not weeks to complete and
potentially introduce data entry errors and delays.
Delays, expense, and effort, can be eliminated using new Adobe technology for PDF and
XML which allows the data to be entered directly into the form where it can then be
integrated directly with enterprise systems without human intervention.
When the form is opened in Acrobat 6, the user can enter the information directly into the
form.
NOTE:

when the form is first opened in Acrobat 6, a informative dialog box appears which
tells the user that the total of all fund percentages must equal 100. This is an
example of simple business logic that can be embedded in a PDF/XML form. The
business logic can be as simple or as complex as desired or required by the business
process of which the form is a part. For example, the business logic could connect to
a data base or a web service. Click OK to dismiss the dialog box.

1. Enter a last name, first name, and optionally a middle name or initial.
2. Enter nine continuous digits (eg. 123456789) to represent a social security number.
NOTE:

when you tab out of this field, the form automatically applies the correct formatting
to the field (eg. 123-45-6789).
The formatting can be whatever was specified by the designer when the form was
created. Formatting can also be localized for language and geography.

3. Enter information (eg. 09-25-1989) to represent a birth date. Again, note that when you
tab out of the field, the information is automatically formatted as specified by the
designer (September 25 1989).
4. Enter fund percentages that add up to 100. If the fund percentages do not add up to 100
then the dialog box will be displayed again when you tab out of the last one.

4


Sample Set: TSP

A

tsp301.xml
Now it is time to see the XML form data representation that is produced by the form. To
export the XML form data yourself, follow the instructions below:
1. Select Advanced > Forms > Export Forms Data. In the Export Forms Data As dialog
box, select XML files (.xml) in the Save as type: pull-down menu.
The result of this operation will be an .xml file like the sample file tsp301.xml, but
containing the data that you typed into the form.
2. View the xml data file. You can use any simple text editor, or your browser, or a
specialized XML editor, like XML Spy.
The schema representation for the form data is merely a simple one that was developed to
show the XML output from Adobe PDF/XML forms. The schema to which the data conforms
could come from a database, a web service, or from an external industry standard
vocabulary such as ACORD (Insurance), eGrants (Government Grants), HL7 (Healthcare),
RosettaNet/OASIS EPS (Manufacturing), HR-XML (Human Resources), TaxML (Financial
Services), XBRL (Financial Statement Reporting), UBL (eCommerce), or any other one.
Adobe's technology for XML support arbitrary customer defined XML data sources. Using
the new Adobe design tool, the form designer imports the XML schema and binds the
elements of the schema to the form fields. The form can even be created automatically be
dragging the XML from the schema onto the Form design canvas.
By combining XML with PDF in this manner, PDF/XML documents become the vehicle for
integrating human interaction into enterprise data systems. Furthermore, PDF/XML
documents can be used both to collect and distribute data.
Next step - import XML data into a PDF template. However, let's modify the data first.
1. Edit the XML file using an XML Editor or a simple text editor. Try changing the name or
social security number. Save the XML data file.
2. Select Advanced > Forms > Import Forms Data. Select your edited XML file.
Notice the changes are reflected in the PDF form
This illustrates the ability to use PDF/XML documents both for round tripping data or for
one way distribution of data from an enterprise system. The PDF/XML document can act as
a presentation template which is then merged with the xml instance data to make a
complete document. Furthermore, the XML data continues to move with the PDF/XML
document and can be exported later if needed. PDF/XML documents can also contain XML
data that is not part of the form but is used for other aspects of the business process of
which the form is a part. Consequently, the PDF document can act as a data container.

tsp301.xdp
As part of the new Adobe XML architecture, Adobe is also introducing an XML packaging
mechanism for PDF called XML Data Package (XDP). This sample (tSP301.xdp) is an example
of the XDP file for the tsp301.pdf sample file. To create and XDP from the PDF, follow the
instructions below:


5

A

Sample Set: TSP

1. Open the PDF file (tsp301.pdf ).
2. Select File > Save As. In the Save As dialog box, select 'XML Data Package Files (*.xdp)'
in the Save as type: pull-down menu.
The XDP specification is a way to save a PDF files in XML format where a number of PDF
sub-assemblies are exposed in the xml file. Some of these sub-assemblies include the XML
form template definition and the XML form data schema, among others. The PDF file itself
is also base-64 encoded in the XDP. As a result, PDF files can participate in XML workflows
where an enterprise has existing infrastructure, applications, and tooling for processing
XML. Then when the user needs to interact with the XML data, the XDP file can also be
opened in Acrobat or Adobe Reader.

tsp301b1.pdf
This is an example of a PDF/XML document that has also been rights enabled with Adobe
Document Server for Reader Extensions, providing users of the free Adobe Reader 6 with
the ability to save forms and data locally, fill them out online, distribute to others for review
and commenting, add digital signatures, and submit them via e-mail or the Web directly
from within Adobe Reader.
Most organizations want to accrue the benefits of using PDF/XML forms, but don't want to
impose any cost or technology constraints on their users or customers. Adobe solutions
allows organizations to accomplish both of these goals because the Adobe Reader is free
and is available on most major technology platforms.
To see how the XML capabilities are enabled in this sample, follow the instructions below:
1. Open the PDF file (tsp301b1.pdf ) in Adobe Reader 6.
Since this sample file has been rights enabled, the user can fill in and save the form
using the Reader. Similarly, the xml data can also be exported from the Reader.
2. Select Document > Fill-in Form > Export Forms Data. In the Export Forms Data As
dialog box, select XML files (.xml) in the Save as type: pull-down menu.

6


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