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DANA JABER
An Office Manager / Executive Assistant with 10+ years of experience in Kuwait, Jordan and UAE.
Performing an advanced, diversified and confidential secretarial and administrative functions
required broad and comprehensive experience and skills. I have developed the aptitude to solve
problems and respond to situations rapidly regardless of challenging conditions, as well as,
developed strong time management skills that facilitate my ability to meet deadlines promptly.
Managing the office under a minimal to no supervision. My high attention to details and
organizational skills were thereby refined to reach the finest outcome. I was also given the
responsibility to edit, format and print many documents using Microsoft Word, Excel, and
PowerPoint. Moreover, managing such documents as well as drafting emails, heightened my
reviewing and editing skills. Furthermore, has improved my multitasking skills by taking initiative to
express my thoughts respectfully.

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Dana Jaber
Address
Email: dana.jabr@gmail.com;
Contact: +97150 4811064
Senior Professionalwithcommendable credentials throughout career
Objectives: A challenging senior leadership assignment with a reputed companyto utilize
acquired skills & knowledge and deliver best-in-class results.
EXECUTIVE
SYNOPSIS
 Dynamic & accomplished senior professional with 10 + years of versatile
experience across diverse organizational domains.
 Currently functioning as Office Manager/ to Managing Director/ Green Coast
Enterprises, Dubai.
 Well versed in providing administrative support including travel logistics,
coordinating meetings, recording minutes of meetings, documentation, preparation of
updatedproject/ proposal lists.
 Uncompromising ethics and transparent communications underpin business-focused
value propositions that leverage competitive advantage via top quality service.
 Skilled in optimizing teams dynamics, uniting diverse agendas to a common goal,
and harnessing strategic and operational drivers to deliver results.
Core Competencies:
 General Administration
 Leadership
 Secretarial & Counseling Service
 Documentation Management
 Event Management
 Compliance Management
 Relationship Building
 Foreign Language Interpretation
 Project Management
 Budget Management
 Cross Functional Team Coordination
CAREER GRAHP

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Green Coast Enterprises, DUBAI
Office Manager to Managing Director/ December 2014 till April 2015
Essential Duties and Responsibilities:
 Provide telephone coverage for the Managing Director. Screen calls. Respond to routine
inquires.
 Review MD mail to determine appropriate routing, and handle mail not requiring Executive
attention.
 Transcribe and produce drafts and final copies of letters, memos, reports, and other
correspondence for the MD.
 Maintain his calendar, including making, confirming and monitoring appointments.
 Prepare and process expense account and other miscellaneous documents. Code invoices
for payment.
 Arrange executive travel, hotel accommodations, and car rentals.
 Assist in scheduling meetings, coordinate agendas, room preparation, and ensuring that
necessary materials are available, and circulate minutes and ensure follow ups are
conducted
 Screen Visitors
 Using independent judgment, make minor administrative decisions.
 Handle all correspondence not requiring executive staff attention.
 Support the department in all administrative functions.
 Screen and manage communications in to and out of department.
 Manage correspondence with internal departments, clients, contractors, etc.
 Prepare presentations through Power points as and when required.
 Maintain filing systems in line with office policy.
 Arrange travel / itinerary and accommodation as and when required.
 Any other tasks assigned by management from time to time.
AMAN INSURANCE COMPANY,
DUBAI
Office Manager/ Executive Assistant to Managing Director/
CEO May 2009 till 30 November 2014
Accountabilities:
As Office Manager
 Coordinate with various support teams with regards to day to day functioning of the
organization.
 Focus on maximizing employee satisfaction through prompt resolution of issues, as well as
sending a daily motivational morning message from the GM’s Office.
 Develop & maintain productive business relationship with vendors and other stakeholders.
 Verify employees’ reimbursements; manage invoice & bills, petty cash payments including
processing of vendors’ payments, bills & contracts.
 Organize various corporateprograms.
As Executive Assistant
 Manage issues of Public Relations for theManaging Director/ CEO.

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 Draft various reports; maintain minutes of meetings.
 Organize internal/ external correspondences.
 Develop & maintain professional relationship with officials of client organizations and
across the organizational hierarchy.
 Ensure effective communication/ implementation of various organizational policies/
procedures.
 Coordinate official visits, meetings and activities for theManaging Director/ CEO.
LEADER CAPITAL COMPANY,
DUBAI Executive Assistant to Vice
Chairman Sep 2005 -Apr 2009
Accountabilities:
 Organized thecalendar & business diary for theVice Chairman.
 Coordinated appointments/ meetings, entertainedvisitors and managed telephone calls.
 Assisted the Vice Chairman in official correspondence and maintenance of confidential
documentation.
 Ensured compliance to organizational policies in maintenance of database and other
relevant documents.
 Managed day to day official activities during absence of theVice Chairman.
 Designed/ implemented tracking mechanism to assist in tracking responses to the Vice
Chairman.
 Function as point of contact between the Vice Chairman, Board Members, Executive
Committee Members and other personnel.
 Organized business trips and managed travel itinerary.
 Liaised with the legal fraternity in coordinating legal issues related to the company/ Vice
Chairman.
 Coordinated with the marketing department pertaining to issuing press releases,
management of public relations activities, conferencesand events for theVice Chairman.
 Set up meetings for the Board of Directors and Executive Committees.
AMLAK FINANCE, DUBAI
Executive Assistant to Chairman of Executive
Committee Sep 2004 -Sep 2005
Accountabilities:
 Rendered administrative support to the Senior Director and other members across the
organizational hierarchy.
 Liaised with the Board Member of the Committee with regards to approval of financial
applications.
 Maintained daily itinerary/ calendar and coordinated international travel logistics with
the Travel Agency for theChairman and Board Members.
 Involved in translation of documents in English/ Arabic.
 Functioned as point of contact between the Senior Director and Board Members.
 Arranged trip folders for the Chairman consisting of tickets, information, and detailed
itineraries for business meetings.
 Developed follow-up folder to assist in tracking responses to theDirector's inquiries.
ARABIAN ETHICAL COMPANY,
DUBAI Administrative
Coordinator
Feb 2003 -Jul 2003

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Accountabilities:
 Coordinated day to day administrative activities of theGeneral Manager’s Office.
 Prepared & editedquarterly in-house newsletter.
 Generated monthly reports/ supporting charts with regards to employee productivity
and training requirements.
 Rendered administrative support in organizing local conventions, recruitment seminars
and year-end Awards Night.
 Managed travel itineraries and agendas for senior head officemanagers during routine visits.
 Developed & maintained productive business relationship with external suppliers pertaining
to external supplies/ production.
 Maintained updated documents based on organizational policies.
DUBAI MEDIA CITY,
DUBAI
(Emirates Printing, Publishing & Distribution
Company)
Head of Publishers Affairs
Department Feb 2000 -Jan 2003
Accountabilities:
 Interactedwith publishers with regards to publicity & distribution centre of publications.
 Coordinated activities related to distribution of publication.
 Maintained updated publisher database based on business requirements.
 Built & maintained productive business relationship with publishers aimed at
maximizing business generation.
 Updatedpublication status to publishers through quarterly reports.
 Liaised with the marketing department/ publishers to streamline publication/ distribution
activities.
THE ROYAL SCIENTIFIC SOCIETY, JORDAN
Executive Secretary
Sep 1998 -Jan 2000
Accountabilities:
 Functioned as Executive Secretary to the Advisor for His Majesty Prince Hasan and Head
of Jordanian Delegation for Arms Control & Regional Security for the Multilateral Peace
Negotiations.
 Rendered secretarial/ administrative support during conferences.
 Coordinated various secretarial activities including planning/ organizing business &
personal travel, meetings, itineraries and special projects.
 Functioned as point of contact between the executive and staff.
 Prepared/ maintained official correspondence and generated various reports.
 Assisted the Director in preparing speeches and documented speeches based on subject/
occasions.
PREVIOUS
ASSIGNMENTS

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GAELICUNION REINSURANCE COMPANY, Jordan
Executive Secretary, Oct 1996-Sep 1998
NEW STYLE TRADING EST., Jordan
Owner Partner, Nov 1991 -Dec 1995
KUWAIT INVESTMENT AUTHORITY, Kuwait
Executive Secretary, Mar 1986 -Aug 1990
EDUCATION
 Bachelor Degree in Business Administration (International Business), Skyline
University College, Sharjah, UAE, 2009.
 Diploma in an intensive Secretarial Course, Pitman Secretarial & Business Studies
Center -Branch of UK headquarter, Kuwait, 1985
PROFESSIONAL
DEVELOPMENT
 British Council Certificate
 International Language Centre ( (ILC) London LTD
 Certificate from the American Language Centre - Completed Level 4 & 5
 Comprehensive Computer Courses
 Self-Correspondence Course
 Outlook + Microsoft Access
 Basics of Human Resources Management
 ISO 9001:2000 Internal Auditor Training Course
Date of Birth: 11th April 1967; Languages Known: English, Arabic & basic Spanish
Nationality: Jordanian; Driving License: UAE - Holding Spanish Family Book (Libro de Familia)
Attended courses on meditation
References Available upon request

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April 2015DANA NEW CV

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