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Charity golf seminar final
- 1. Producing a Successful Golf Tournament Raising Money & Raising Awareness Presented by: The Courses at Forest Park Matt Kaiser Director of Golf Aaron Loehr Event Manger Kevin Kroll Director of Tournament Sales Jeff Raffelson General Manager
- 2. What Do You Hope to Accomplish? Raise Money for an Organization, Association, or Charity Raise Money for a Scholarship Fund Are you trying to build awareness?
- 3. Lets Get Started Golf Course Date and Time for the Event Expected amount of Golfers
- 4. Public vs Private Golf Courses Public Private Price Exclusivity Date Availability Desire to play a Willingness to work course that you with groups of any size would normally not Course could be open be able to play to the public depending Selective on Groups on the size of your Date Availability event Unique Features
- 5. What Size of Venue are You Looking For? 9 Hole Facility Up to 72 Golfers 18 Hole Facility Up to 144 Golfers 27 Hole Facility Up to 216 Golfers 36 Hole Facility Up to 288 Golfers
- 6. Where is the Golf Course Located? Ask yourself a couple of Questions Where would you get your biggest draw? What kind of atmosphere are you looking for? There are some courses that people will drive to because your event is there.
- 7. Date and Time Are you looking to play early or late in the Season? What Time are you looking to play? AM vs. PM General Rule: If you get to pick the date and time the course gets to pick the price. If you want to pick the price, the course gets to pick the date and time.
- 8. Tournament Planning 101 Decide on a Tournament Chair -This person will ultimately be making all of the decisions. -The vision of the Chair will ultimately reflect in the success of the tournament. - Honorary Chairman
- 9. Tournament Planning 101 The Role of a Committee - Used to divide up the amount of work. - Collaborate to make smart decisions. - Bring in Tournament Participants. - Bring in Sponsorships
- 10. Tournament Planning 101 Tournament Volunteers - How Many? - What will they do? - Where do I find them?
- 11. Tournament Planning 101 Event Planners - When are they appropriate? - Put together tournament material - Logistical Issues - Silent and Oral Auction
- 12. Formats and Contests Scramble Longest Drive/Putt Shamble Closest to the Pin Stroke Play Straightest Drive Golf a Thon Buy a Birdie One Club Throw the Ball Buy a String Marshmallow Drive
- 13. Where are you Going to Raise Money? Player Entry Fees Sponsorship Silent Auction Oral Auction Golf Course Games/Gimmicks Raffle 50/50
- 14. Tournament Packages What are you going to offer to each golfer? Breakfast or Lunch Bag Drop Dinner Golf and Carts Appetizer Package Goodie Bags Drinks on the Shirts Course Golf Balls Open Bar Tees On Course Food Attendance Prizes Package Prizes for Winners
- 15. Getting Players Getting Players Publicity (Start Advertising) Word of Mouth Flyers/Brochures Signs/Banners Church or School Publications Social Networks (Facebook/Twitter) Email Blasts Radio TV Newspaper/Magazines
- 16. Getting Players Dont Play Together Each committee member or volunteer responsible for 2 teams (8 Players) Encourage friends to split up branch out Establish Early Entry Incentives Cardinals Tickets/Raffle Collect Golfer Info Start Database for Next Years Event
- 17. Getting Sponsors Sponsors are Essential for producing a successful tournament Work with Local Businesses (Sell the value of their sponsorship) Create Sponsorship Levels Title Sponsors ( ie. Eagle, Birdie, Bogie) Lunch & Dinner Sponsor Beverage Cart Sponsor Holes Sponsor Contest Sponsor Hole-N-One Sponsor Sponsor Signage
- 18. Tournament Timeline 12 Months In Advance Select Course, Date, & Time Establish Goals Pick a Chair & Develop Committee Start Sponsor Search 6 Months In Advance Pick/finalize food & beverage menu Establish Entry fees, deadlines, etc Develop Committee Plan Start player search
- 19. Tournament Timeline 3 Months in Advance Start Advertising Direct committee focus to finding players/sponsors Finalize tournament activities (ie. Guest speakers, contests, entertainment) 1 Month in Advance Confirm Shotgun Start/Tee Times Confirm Food & Beverage Create Program Guide Meet with golf course to discuss tournament set- up & logistics
- 20. Tournament Timeline 7 Days Out Confirm Final Number Coordinate w Volunteers/Committee 3 Days Out Final Pairings Confirm Contest Final Walk Through
- 21. Tournament Day Develop Tournament Schedule Coordinate Committee and Volunteer Arrival Time Volunteer Registration or Hole Placement When to start registration? Typically 1 遜 Hours before Tee-Off Announcements, Start, and expected Finish Start 7:30/Finish 12:30 Start 1:30/Finish 6:30 Breakfast, Lunch, or Dinner Lunch during registration Dinner coordinate with scoring/auction Awards Ceremony Auction
- 22. Tournament Logistics Registration Capture Golfer Info Allow room to register numerous golfers at a time Capture Additional Revenue Allow room to keep selling Raffle Tickets 50/50 Mulligans Games - Get Creative (Put the Sting, Sell a Skirt) Sell Merchandise (T-shirts, Nike Apparel) Goodie Bags
- 23. Tournament Logistics Sign Placement Most Courses will provide this service Foursome Photos Check with course for preferred venders or in-house photos Announcements Recognize your sponsors, thank your guest Courses typically handle rules, games, etc Contests Traditional (Closest to the Pin/Longest Drive) Buy a Birdie Pro or Tiger Drive Scoring Flights Flights should be determined by amount of golfers or prizes available Prizes Save yourself money! Solicit golf courses for rounds of golf Auction Silent or Live
- 24. Post Tournament Send out thank you letters to: Sponsors Donators Players Perform an evaluation on Tournament Takes Notes (What can you do better next year?) Provide the Golf Course with Feedback Book or Set Up Potential Date for Next Year
- 26. Thank You! & Good Luck! Let us know if we can help you in the future 314-367-1337
Editor's Notes
- #6: 9 Holes Great when you are dealing with a limited amount of time for your group. It can be a little more cost effective. A 9 hole event is also great for a tournament that is going to have a lot of beginning golfers. 18 Hole Most Common Facility that you will find. Can do 9 or 18 Hole Events. Can accommodate up to 144 golfers 27 Hole Forest Park and Tappawingo 9 or 18 Hole Events. Accomodates up to 216 Golfers 36 Hole Norwood, St. Albans, Whitmoor 18 Hole Events, Up to 288 Golfers
- #7: A Group in St. Charles County that is doing a fundraiser for a school probably wont be looking to play at forest park. Same way as a group from the City isnt going out to Innsbrook to play. Atmosphere is very important Private Setting? Quiet Country Setting? Urban Setting.
- #8: We typically see more charity groups playing in the spring and more organizational or company outings in the fall.
- #11: Volunteers are always helpful as long as you have the right amount It is important to keep them busy and make them feel like they are helping and not just sitting around. They will help with a wide variety of things, stuffing goodie bags, registration, contest holes, 50/50, auction. Have a plan for them. Have a committee member designated to plan out what the volunteers need to do .
- #12: Tournament Planners can be great but remember they do not guarantee you sponsors or players Event Planners are often paid in different ways One Time up Front Fee Up Front fee with commission Commission only