Contigency plan
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This document outlines a contingency plan for outside catering events. It recommends informing organizers during negotiations that a backup plan will be in place. Key details to discuss include reasons for activating the plan, backup venue location and transportation, decision timing, and venue restrictions. After negotiating, event orders should include the backup plan and managers must ensure the backup venue is fully prepared. The catering manager makes the final call to enact the plan, and then the backup action plan is followed.
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- 1. Contingency Plan for Outside Catering Introduction note: Due to the inherent contingencies associated to Outside Catering a back up plan should always be planed and taken in great consideration. During negotiation Organizers should be informed and briefed during the negotiation process that we always include a back up plan for our outside caterings. Besides they should also be informed and discuss the following: Determine reasons for going to a back up plan Location for back up venue Transportation Decision timings (set according to the specific situation) Details and restrictions of back up venue Security restrictions After negotiation Event orders to include detailed back up plan Catering/Banquet Managers to assure that back up is completely set up Other Managers and departments (such as the Property, AV, Chefs and Stewarding) have to be also completely prepared (which includes mise- en-places, equipment, moving and action plan, and determine who is responsible for what) for back up plan accordingly do Event Order Specifications. Contingency Plan Decision to be taken by the Catering/Banquet Manager with consonance with the organizer. After decision the Action Plan for back up venue should be followed