Financial-Matters.pptx
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The document outlines a school PTA's policy on collecting financial contributions from members and outside sources. It states that contributions should be reasonable amounts determined by the PTA board and that non-payment will not affect a child's admission or clearances. It also specifies that contributions are collected per parent, not per child, and not during enrollment periods. The policy also addresses safekeeping funds in a bank, providing financial reports to the school head, and installing a bulletin board for transparency.
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- 1. Financial Matters Policy on Collection of Contributions
- 2. PTA ( Parent-Teacher Association) May collect voluntary financial contributions from members and outside sources to enable it to fund and sustain its operation and the implementation of its programs and projects exclusively for the benefit of the students and the school where it operates.
- 3. PTA ( Parent-Teacher Association) PTA s programs and projects shall be in line with the School Improvement Plan (SIP)
- 4. PTA ( Parent-Teacher Association) The contributions should be reasonable amount as may be determined by the PTA Board of Directors; Non-payment of the contributions by the parent-member shall not be a basis for non-admission or non-issuance of clearance (s) to the child by the school concerned;
- 5. PTA ( Parent-Teacher Association) The contributions shall be collected by the PTA Treasurer on a per parent-member basis regardless of the number of their children in school; No collection of PTA contributions shall be done during the enrollment period and; No teacher or any school personnel shall be involved in such collection activities.
- 6. Safekeeping of Funds All collections of contributions or proceeds of fundraising activities shall be deposited in a reputable banking institution as determined by the Board of Directors. The PTAs Treasurer or a duly authorized representative shall undertake the collection and shall issue receipts/ acknowledgement receipts.
- 7. Financial Statement Report The books of accounts and other financial records of PTA shall be made available for inspection by the School Head and /or the Division PTA Affairs Committee at any time. An annual financial statement report signed jointly by the PTA President, Treasurer and Auditor shall be submitted to the School Head not later than thirty (30) days after the last day of classes.
- 8. Transparency and Accountability For purposes of transparency accountability, all documents pertaining to the operations of the PTA shall be open to public examination. PTA re required to install a PTA Bulletin Board of its office where announcements, approved resolutions, required reports and financial statements shall be posted.