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Getting Started With
Word 2016 for Mac
Microsoft Office

2
Make sure that you’ve installed and activated Office 2016 for Mac.
To install Office 2016 for Mac, you’ll need:
• A Mac that meets these requirements
• An administrator account on the computer
you’re using
To activate Office 2016 for Mac, you’ll need:
• An Office 365 subscription that includes Office
2016 for Mac
• An account to sign in to Office
Need help?
• See one of the following:
• What to try if you can't install or activate Office 2016 for Mac (work or school account)
• What to try if you can't install or activate Office 2016 for Mac (home or personal account)
• Visit the Answers forum (Microsoft Community)
• Contact Office Support (https://support.office.com/home/contact)

Learn your
way around
Create a
document
Format a
document
Save a
document
Choose a tile to get started:
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Learn your way around Word 2016
• Find Word 2016 after installation
• Explore Word 2016 for Mac
• Explore changes in the ribbon

55
If you have trouble finding Word 2016 after
you install it, open the Launchpad and
double-click Microsoft Word.
Tip: To add a Word shortcut
to the Dock, drag the Microsoft Word icon
from the Applications window to
the Dock.

6
Menu bar
Quick Access
Toolbar
Help
Status bar
Document
window
Document
Gallery
(documents
and
templates)
Download the Word for Mac Quick Start Guide.

7
The ribbon in Word has been redesigned to be more consistent with Word on other platforms.
• The ribbon is grouped logically so it’s easier to find what you’re looking for.
• A new Design tab, for example, provides quick access to features such as themes, styles,
fonts, and more.
• Other commands have been reorganized to make them easier to find, on new Insert,
Layout, References, Mailings, and View tabs.
• From the View tab, you can use an improved Navigation Pane to track where you are in a
document and navigate to points of interest.
Download the Word for Mac Quick Start Guide.

Create a document
Next, learn how to:
• Create a document using a template

9
Templates are files that help you design
interesting, compelling, and
professional-looking documents. When
Word opens, scroll through the
Document Gallery to find the template
you want, and then choose Create
(lower right).
To perform the tasks in the following
slides, choose Bold Resume.
Tips:
• To create a blank document instead
of using a template, choose Blank
Document, and then choose Create.
• Find more templates online.

Format a document
Next, learn how to:
• Select and replace text
• Format text by using styles
• Add page numbers using headers and footers
• Add page numbers to an existing header or footer

11
Click a placeholder once to select it, and
then start typing to replace the text.
1. In the Bold Resume template you
opened earlier, choose the Name
placeholder.
2. Next, type your own name to
replace the placeholder text.
Tips:
• To select a single word that you
typed, double-click it.
• To select a paragraph, triple-click it.
• To select all text in a document, press
Command (⌘) + A.

12
Formatting in the Bold Resume template, like most
templates, is done with styles. Styles define the
paragraph formatting and aspects of the text
formatting, such as size and font color.
Format the style properties of all heading 1 text:
1. Select Objective, which is the first heading in
the document.
2. On the Home tab, in the Styles group, right-
click Heading 1, and then choose Modify.

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3. In the Modify Style dialog box, choose
the Font menu, and then choose Arial
Rounded MT Bold.
4. On the Font Size menu, choose 11.
5. On the Font Color menu, choose
Black, Text 1, Lighter 50%.
Note the new font color and size.

14
Like many templates, the Bold Resume
template has a preformatted header
and footer that contains page numbers.
1. Choose the Insert tab.
2. Choose Header or Footer.
3. Scroll to find the layout you want,
and then choose it.

15
1. Double-click the header or the footer area.
2. On the Header & Footer tab, choose
Field.
3. In the Field names list, choose Page, and
then choose OK.
TIP: You might have to move graphics or
other elements in your header or footer to see
the page numbers after you insert them.

Save a document
Next, get an overview of how
saving works and learn how to:
• Save your document to your Mac
• Save your document to OneDrive

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1. On the Quick Access Toolbar,
choose Save.
2. Give your document a name.
3. Use the Where list to specify
where on your computer you
want to save your workbook.
4. Choose Save.

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1. On the Quick Access
Toolbar, choose Save.
2. Choose Online
Locations.
3. If you don’t see
OneDrive, choose the
Plus to add a service.
4. Choose Sign in, and
then enter your
Microsoft account and
password.

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1. In the Save As box, type a
name for your document.
2. Choose a location (such as
Documents) in your OneDrive
library.
3. To create a new folder, choose
New Folder, and then type a
name for it.
4. Choose Save.

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Getting started with Word 2016 for Mac

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