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IT project management: the process of last resort
John Borwick, PMP速
 Wake Forest University, 2003-
2012
 Director of Service Mgt
 PMO Director
 Manager/Owner,
HEIT Management
Career goal: Make peoples lives
easier by improving how higher
education IT is managed.
johnb@heitmgt.com
Higher Education IT
Management, LLC
Helping Higher Education IT effectively deliver
value to campus while minimizing waste.
 One-on-one coaching
 Custom engagements
 Blog
http://www.heitmanagement.com
IT Project Management
in Context
COBIT 5: 37 IT processes
COBIT 5: 37 IT processes
 APO02 Manage Strategy
 APO07 Manage Human Resources
 APO10 Manage Suppliers
 BAI01 Manage Programmes and Projects
 DSS04 Manage Continuity
(Some) IT Domains of
Knowledge
Project/Program/Portfolio
Management
IT Service Management
(e.g. ITIL)
Software Development
Lifecycle (e.g. Scrum)
Enterprise
Architecture
IT Governance IT Security Management
(e.g. ISO 27002)
PPM Maturity
Project/Program/Portfolio
Management
IT Service Management
(e.g. ITIL)
Software Development
Lifecycle (e.g. Scrum)
Enterprise
Architecture
IT Governance IT Security Management
(e.g. ISO27002)
 Project charters, scope statements, WBSes
 Risk management plan, 
 Program management, program charters
 Portfolio management, project costs vs.
value
 Project scorecards
 Project benefits realization
 Resource management
ITSM Maturity
Project/Program/Portfolio
Management
IT Service Management
(e.g. ITIL)
Software Development
Lifecycle (e.g. Scrum)
Enterprise
Architecture
IT Governance IT Security Management
(e.g. ISO27002)
 Service Portfolio Management
 Service Level Management
 Change Management
 Release Management
 Service Request Management
 Continual Service Improvement
(Some) IT Domains of
Knowledge
Project/Program/Portfolio
Management
IT Service Management
(e.g. ITIL)
Software Development
Lifecycle (e.g. Scrum)
Enterprise
Architecture
IT Governance IT Security Management
(e.g. ISO 27002)
What does project
management look like
when you dont have all
these processes?
Example:
(ITIL) Release Management
 Groups changes into releases
 Manages from development to production
E.g.
 For low/medium priority server changes:
 First Saturday of the month: development
 Second Saturday of the month: test
 Third Saturday of the month: production
Process maturity
 Level 1: Initial/Ad Hoc
 Level 2: Repeatable
 Level 3: Defined
 Level 4: Managed
 Level 5: Optimized
Process maturity
 Level 0: Unaware
 Level 1: Initial/Ad Hoc
 Level 2: Repeatable
 Level 3: Defined
 Level 4: Managed
 Level 5: Optimized
What value does project
management provide?
What value does project
management provide?
John Bs answer:
Within defined
constraints, project
management creates
certainty from uncertainty.
What is your request intake
process?
Initial
request
Something
broken?
Help Desk
ticket
Routine
change?
Help Desk
ticket ??
Otherwise
Project
management
What is your request intake
process?
Initial
request
Something
broken?
Help Desk
ticket
Routine
change?
Help Desk
ticket ??
Otherwise
Project
management
We need to create
certainty from
uncertainty.
What is your request intake
process?
Initial
request
Something
broken?
Help Desk
ticket
Routine
change?
Help Desk
ticket ??
Otherwise
Project
management
Incident
Management
Service Request
Management
Bunch o
Processes e.g.
Change
Mgt, Release
Mgt, SDLC
Assuming work gets
completed either way, the
higher the threshold for work
becoming a project, the more
mature your IT delivery
processes.
Takeaways: Using this
context to develop IT
project management
Awareness of other IT
processes
 What processes dont exist?
 Who can become the expert?
Think: Continual Service Improvement manager
Watch your triggers
 Trigger = an event that starts a process
 What are your triggers for project
management?
 How much does your process cost to trigger?
Work should be a
project only if project
management is valuable
Create process feedback
loops
Open-Loop
Process
Closed-Loop
ProcessINPUTS OUTPUTS
OUTPUTSINPUTS
Feedback
Loop
Look for process
improvements
 Identify IT process improvements
 What IT process improvements would most
help project management?
 Note: difficult to decide when building a new
process is worthwhile
John Borwick
johnb@heitmgt.com

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IT project management: the process of last resort

  • 2. John Borwick, PMP速 Wake Forest University, 2003- 2012 Director of Service Mgt PMO Director Manager/Owner, HEIT Management Career goal: Make peoples lives easier by improving how higher education IT is managed. johnb@heitmgt.com
  • 3. Higher Education IT Management, LLC Helping Higher Education IT effectively deliver value to campus while minimizing waste. One-on-one coaching Custom engagements Blog http://www.heitmanagement.com
  • 5. COBIT 5: 37 IT processes
  • 6. COBIT 5: 37 IT processes APO02 Manage Strategy APO07 Manage Human Resources APO10 Manage Suppliers BAI01 Manage Programmes and Projects DSS04 Manage Continuity
  • 7. (Some) IT Domains of Knowledge Project/Program/Portfolio Management IT Service Management (e.g. ITIL) Software Development Lifecycle (e.g. Scrum) Enterprise Architecture IT Governance IT Security Management (e.g. ISO 27002)
  • 8. PPM Maturity Project/Program/Portfolio Management IT Service Management (e.g. ITIL) Software Development Lifecycle (e.g. Scrum) Enterprise Architecture IT Governance IT Security Management (e.g. ISO27002) Project charters, scope statements, WBSes Risk management plan, Program management, program charters Portfolio management, project costs vs. value Project scorecards Project benefits realization Resource management
  • 9. ITSM Maturity Project/Program/Portfolio Management IT Service Management (e.g. ITIL) Software Development Lifecycle (e.g. Scrum) Enterprise Architecture IT Governance IT Security Management (e.g. ISO27002) Service Portfolio Management Service Level Management Change Management Release Management Service Request Management Continual Service Improvement
  • 10. (Some) IT Domains of Knowledge Project/Program/Portfolio Management IT Service Management (e.g. ITIL) Software Development Lifecycle (e.g. Scrum) Enterprise Architecture IT Governance IT Security Management (e.g. ISO 27002)
  • 11. What does project management look like when you dont have all these processes?
  • 12. Example: (ITIL) Release Management Groups changes into releases Manages from development to production E.g. For low/medium priority server changes: First Saturday of the month: development Second Saturday of the month: test Third Saturday of the month: production
  • 13. Process maturity Level 1: Initial/Ad Hoc Level 2: Repeatable Level 3: Defined Level 4: Managed Level 5: Optimized
  • 14. Process maturity Level 0: Unaware Level 1: Initial/Ad Hoc Level 2: Repeatable Level 3: Defined Level 4: Managed Level 5: Optimized
  • 15. What value does project management provide?
  • 16. What value does project management provide? John Bs answer: Within defined constraints, project management creates certainty from uncertainty.
  • 17. What is your request intake process? Initial request Something broken? Help Desk ticket Routine change? Help Desk ticket ?? Otherwise Project management
  • 18. What is your request intake process? Initial request Something broken? Help Desk ticket Routine change? Help Desk ticket ?? Otherwise Project management We need to create certainty from uncertainty.
  • 19. What is your request intake process? Initial request Something broken? Help Desk ticket Routine change? Help Desk ticket ?? Otherwise Project management Incident Management Service Request Management Bunch o Processes e.g. Change Mgt, Release Mgt, SDLC
  • 20. Assuming work gets completed either way, the higher the threshold for work becoming a project, the more mature your IT delivery processes.
  • 21. Takeaways: Using this context to develop IT project management
  • 22. Awareness of other IT processes What processes dont exist? Who can become the expert? Think: Continual Service Improvement manager
  • 23. Watch your triggers Trigger = an event that starts a process What are your triggers for project management? How much does your process cost to trigger?
  • 24. Work should be a project only if project management is valuable
  • 26. Look for process improvements Identify IT process improvements What IT process improvements would most help project management? Note: difficult to decide when building a new process is worthwhile

Editor's Notes

  • #16: Why are project managers more common than, say, service level managers?