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Jacobs c facilities plan

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Christy Jacobs
Christy Jacobs

The document provides details about the media center at Ben Hill County Elementary School. It describes the current layout, furnishings, book sections, technology access, and policies. Several issues are identified, such as limited soft seating and computer access. Suggested improvements include adding murals, cushions, and laptop carts. The circulation desk has limited visibility, so installing security cameras is proposed. Window tinting is suggested to address glare from skylights. Updating and consolidating media center policies into a handbook is also recommended.

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BEN HILL COUNTY ELEMENTARY SCHOOL MEDIA FACILITY PLAN Presented By: Christy Jacobs Administration of the Instructional Media Program Fall 2012 Instructor: Dr. Jones
BHES PROFILE AN INSIDE LOOK Constructed in 2012 Title 1 School 74 Staff Members 59 Certified 15 Classified 3rd-5th Grades
BHES PROFILE CONTINUED 706 Students 44 % White 52 % Black 4 % Hispanic Distinguished School Silver Award One Full Time Media Specialist One Full Time Media Paraprofessional AR (Accelerated Reader) Incentive Program
MEDIA CENTER LOCATION Media Center is to the left of the main entrance. Media Center is easily accessible to all students and staff as it is centrally located within the school.
ORIGINAL MEDIA CENTER FLOOR PLAN Conference Room Seating Area Easy Books Easy Books Fiction Fiction Reference Center Aisle/Fiction on Back Computer Station Computer Station Reading Loft Book Closet Teacher Workroom A/V Room Nonfiction Nonfiction Reference Center Aisle/Biography on Back Circulation Desk Office with Restroom & Closet
PROS AND CONS OF ENVIRONMENTAL CLIMATE Positive Attributes Negative Attributes Furnishings are well kept and in good condition Fixed schedule does not allow for collaboration efforts or multiple class use Media Clerk is a certified teacher Shelf space is not being utilized Large areas for students to sit comfortably and read Shelf space is not easily accessed by handicapped students Cannot visibly see all students in media center from circulation desk No daily scheduled time for reading for pleasure during the day to ensure all students the opportunity to come to the media center Sky lights prohibit students from reading and working at certain times during the day.
MEDIA SPECIALIST OFFICE AND CIRCULATION DESK Circulation Desk Front View SLMS Office with restroom, closet and view of main school entrance
FURNISHINGS Work stations or tables available for student use and collaborative lessons. 32 Chairs 8 Tables Neutral color scheme throughout entire facility. All available seating and tales adhere to this bland theme. Minimal Soft seating available for reading. No posters, themes, nor inviting decorations on walls or ceilings.
READING NOOK WITHIN LIBRARY Students read here after checking out their books during their activity time. There are not enough soft floor seats for an entire class. SLMS delivers book lessons in this area.
SEATING AREAS Reading Area with magazines and periodicals View from main entrance. Student work stations and Promethean Board for lessons. Student work table
COMPUTER STATIONS & TECHNOLOGY Two computer stations available for students with 5 computers each. No computers available for checkout and use in classrooms. One portable Promethean board is available for lessons in the MC or elsewhere.
TEACHER ACCESS AND STORAGE AREAS Teacher work room is equipped with a fax machine, scanner, and laminator. Resources are not organized for quick access. A/V room is located in a separate storage area. Each teacher has their own laptop, printer, and 5 available computers in their classroom.
STUDENT AND TEACHER ACCESS Students can only check out books that are on their reading level (indicated by a Star Reading Test). Students do not have school e-mail addresses to access certain programs online. Access is not available to hardware for checkout and use in classrooms (i.e.- laptops, I-pods, ear bunds/headphones, etc.)
BOOK SECTIONS: REFERENCE Reference books line the inside aisle of bookshelves to the right and left when entering the media center. All reference books are available for in library use only. Only teachers are allowed to check out reference materials. Circulation: 10 per yr. Collection: 402
BOOK SECTIONS: EASY & FICTION Easy and Fiction books take up the entire left side of the media center when entering. Books are arranged by section and authors last name: E for Easy or F for Fiction These sections make up the largest in the library. Circulation Easy: 2,862 per year Collection Easy: 2,403 Circulation Fiction: 3,766 per year 4,206
BOOK SECTIONS: NONFICTION The Non-Fiction section is located on the right side of the library behind reference and biography books. Circulation: Dependent upon Dewey Decimal Number 500s largest with 2,218 per year
BOOK SECTIONS: BIOGRAPHY The Biography section is located on the back of the reference books on the right side of the media center. Circulation: 848 per year Collection: 904
CONFERENCE ROOM Used for parent/teacher conferences Leadership Meetings Contains 8 chairs for comfortable soft seating
SURVEY QUESTIONS 96 INDIVIDUALS SURVEYED AND RESPONDED Question Data Received 1. Is it easy to move around the library to find books? Yes- 84.7% No- 19.4% 2. Are the bookshelves arranged so that all students can access all books? Are there any changes needed to the bookshelves? Open ended response. 3. Do you like that students can check out two books? Do you feel this should be different? Open ended response. 4. What would you like to see added to the media center? Open ended response.
SURVEY QUESTIONS CONTINUED Question Response 5. Does the media center provide access for all students to books for pleasure (fun) reading? Yes- 93.9 % No- 1% 6. Does the media center provide access to resources that are for informational purposes (ex: projects, papers, essays teaching)? Yes- 85.7% No- 20.4% 7. Does the media center provide enough technology access for students and teachers? Yes- 83.7% No- 17.3% 8. What changes or additions would you like to see to the media center and how it is operated? Open ended response.
POSITIVE SURVEY RESULTS Responses Responses We got lots of books now we got two tables of computers we got the shelves line up different ways and we got bean bags behind the board and everybody like how it is operated. No changes, this library is awesome.
NEGATIVE SURVEY RESULTS Responses Responses The bookshelves need to be bigger, with more space between the books. A bathroom. It is very hard to find books. Window curtains. More books so we dont have to wait so long for a book we want to come in. Decorations on the wall and a big sign that says Welcome to the Library. More computers and computers you can read stories on. Labels that tell what books are about. I would like for the media centers workers to check the books in so that the children could have a quicker visit to the library. Also it would be great if more than two per class could visit the library at a time. Laptops for students to do their work on.
REVISED MEDIA CENTER FLOOR PLAN All modifications were to current layout were made in red. Additional improvements were made to the sky lights by adding window tint. 3 Technology Carts w/ 30 mini PCs Mural by local artist 3 Video Surveillance Monitors Mural by local artist Soft floor seating Mural by local artist Soft floor seating Space widened between all shelves
IMPROVED ENVIRONMENTAL ELEMENTS Murals by local artist added to the walls. Graphics added to the Dewey decimal system for easier understanding and quicker access. Larger collections in the DD system will be labeled on shelf by category. For example the 796s will be labeled by sport so students can gain quicker access. Addition of three laptop carts. Each cart will hold 30 laptops available for teacher checkout and classroom use.
MODIFICATIONS AND CHANGES Hire local artist Jennifer Newell to paint murals on the walls to add color designs that correlate with literature and technology standards. Examples of her work are shown below.
IMPROVED FURNISHINGS Cocoon Cushions Washable cushions add soft seating to reading spots in your school or library. $65.99 - $519.99 Problem: Limited number of bean bags and soft floor seating for students. Suggestions for improvement: add cushions from one of the following venders to allows soft floor students for an entire classroom of students. Children's Floor Furniture Turn any space into a cozy reading zone! $25.99 - $81.99
TECHNOLOGY Bretford速 High-capacity Laptop Storage Carts Hold and power up to 30 laptop computers with this storage cart. $1964.99 - $2499.99 Problem: Students and teachers do not have access to computers for checkout and use in the classroom. Acer - 10.1" Aspire One Netbook - 1 GB Memory - 320 GB Hard Drive Model: AOD270-26Drr SKU: 5421419 1024 x 600 WSVGA Display - 1 GB RAM - 320 GB HDD - Intel Graphics Card - Webcam - Genuine Windows 7 Starter - HDMI Suggestion for Improvement: Add three laptop carts fully stocked with 30 mini PCs available for checkout and classroom use.
ADDITIONAL PROBLEMS AND SOLUTIONS Frosted Square 4.4 cm Translucent embossed squares of polyester film. 4.4 cm x 4.4 cm frosted squares separated by 1 cm clear lines. Semi- obscuring direct visibility and ideal for office, conference room, bathroom and bedroom. An design with wide range of applications. Our price: $2.75 Problem: The skylights interfere with students reading, working on computers, and completing tasks at certain times within the day. Suggestion for Improvement: Add professional window tint to keep light in but to reduce the glare.
ADDITIONAL PROBLEMS AND SOLUTIONS IP Video Surveillance Systems - Pricing Our IP Video Surveillance software is priced based on the number of cameras on an individual server. All of our software includes one year of SUP (Software Upgrade Program. SUP provides 1 year of all product upgrades. Problem: Several areas are blocked from view at the circulation desk. A mirror already exists but is not clearly seen. Suggestion for Improvement: Install a camera system
MEDIA CENTER POLICIES The Media Center will be open each school day from 7:00 to 3:30 for students to check out books and to do research assignments. The media center does not adhere to the time guidelines listed in the staff handbook. Students are not aware of these checkout/resource times either. Therefore, the policy needs to be updated to the times the media center is available for checkout and reference use. (Ben Hill Co. Elementary Staff Handbook pg. 59) Reference books may not be checked out for use during the school day. Reference materials also include books for overnight use at home. While the policy strictly states that reference materials cannot be checkout out after the school day, the students need to have access to reference sources and databases online. The policy needs to be updated to include the URLs for these sources as they are vital to students success if media resources cannot be checked out. ( Ben Hill Co. Elementary Staff Handbook pg. 59)
MEDIA CENTER POLICIES Internet Safety Policy a. To provide educational excellence for the advancement and promotion of learning and teaching by facilitating resource sharing, innovation, and communication within our own community, the state, nationally and globally. b. To support research and education in and among academic institutions in the world by providing access to unique resources supplemental to the Media Center resources, and provide the opportunity for collaborative work. The internet safety policy provides students with limited access while logged onto any computer within the district. The policy in place is well maintained--- each student has to have parent permission per signature before the school year in order to use the internet. It is well filtered and can be altered per teachers request. However, because the filter is re-set every year then websites have to constantly be reopened every year. The policy and the filtering system need to be updated to maintain a current list of websites that are no longer blocked so that parents can see this list as well. (Ben Hill Co. website: http://benhillcounty.schoolinsites.com/)
MEDIA CENTER POLICIES Circulation Policy All student may check out two books at a time and keep the books for a period of two weeks. Students may not check out reference materials. Students must pay for damaged or lost books before they will be able to check out further books. The policy is in place in order to determine student usage and access to all types of books within the media center. Students enjoy being able to check out two books at a time and have not taken advantage of the current circulation policy. The policy in place works well with the age of students at the Elementary School and is currently up to date with the new facility. (Ben Hill County Elementary Library Brochure) At this time there is no written policy and procedure handbook at the Elementary School. In order to better operate so all patrons are aware of the policies and procedures a handbook needs to be created for the media center to include all faucets of operating, maintaining, accessing, and being a participatory patron of the facility.

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Jacobs c facilities plan

  • 1. BEN HILL COUNTY ELEMENTARY SCHOOL MEDIA FACILITY PLAN Presented By: Christy Jacobs Administration of the Instructional Media Program Fall 2012 Instructor: Dr. Jones
  • 2. BHES PROFILE AN INSIDE LOOK Constructed in 2012 Title 1 School 74 Staff Members 59 Certified 15 Classified 3rd-5th Grades
  • 3. BHES PROFILE CONTINUED 706 Students 44 % White 52 % Black 4 % Hispanic Distinguished School Silver Award One Full Time Media Specialist One Full Time Media Paraprofessional AR (Accelerated Reader) Incentive Program
  • 4. MEDIA CENTER LOCATION Media Center is to the left of the main entrance. Media Center is easily accessible to all students and staff as it is centrally located within the school.
  • 5. ORIGINAL MEDIA CENTER FLOOR PLAN Conference Room Seating Area Easy Books Easy Books Fiction Fiction Reference Center Aisle/Fiction on Back Computer Station Computer Station Reading Loft Book Closet Teacher Workroom A/V Room Nonfiction Nonfiction Reference Center Aisle/Biography on Back Circulation Desk Office with Restroom & Closet
  • 6. PROS AND CONS OF ENVIRONMENTAL CLIMATE Positive Attributes Negative Attributes Furnishings are well kept and in good condition Fixed schedule does not allow for collaboration efforts or multiple class use Media Clerk is a certified teacher Shelf space is not being utilized Large areas for students to sit comfortably and read Shelf space is not easily accessed by handicapped students Cannot visibly see all students in media center from circulation desk No daily scheduled time for reading for pleasure during the day to ensure all students the opportunity to come to the media center Sky lights prohibit students from reading and working at certain times during the day.
  • 7. MEDIA SPECIALIST OFFICE AND CIRCULATION DESK Circulation Desk Front View SLMS Office with restroom, closet and view of main school entrance
  • 8. FURNISHINGS Work stations or tables available for student use and collaborative lessons. 32 Chairs 8 Tables Neutral color scheme throughout entire facility. All available seating and tales adhere to this bland theme. Minimal Soft seating available for reading. No posters, themes, nor inviting decorations on walls or ceilings.
  • 9. READING NOOK WITHIN LIBRARY Students read here after checking out their books during their activity time. There are not enough soft floor seats for an entire class. SLMS delivers book lessons in this area.
  • 10. SEATING AREAS Reading Area with magazines and periodicals View from main entrance. Student work stations and Promethean Board for lessons. Student work table
  • 11. COMPUTER STATIONS & TECHNOLOGY Two computer stations available for students with 5 computers each. No computers available for checkout and use in classrooms. One portable Promethean board is available for lessons in the MC or elsewhere.
  • 12. TEACHER ACCESS AND STORAGE AREAS Teacher work room is equipped with a fax machine, scanner, and laminator. Resources are not organized for quick access. A/V room is located in a separate storage area. Each teacher has their own laptop, printer, and 5 available computers in their classroom.
  • 13. STUDENT AND TEACHER ACCESS Students can only check out books that are on their reading level (indicated by a Star Reading Test). Students do not have school e-mail addresses to access certain programs online. Access is not available to hardware for checkout and use in classrooms (i.e.- laptops, I-pods, ear bunds/headphones, etc.)
  • 14. BOOK SECTIONS: REFERENCE Reference books line the inside aisle of bookshelves to the right and left when entering the media center. All reference books are available for in library use only. Only teachers are allowed to check out reference materials. Circulation: 10 per yr. Collection: 402
  • 15. BOOK SECTIONS: EASY & FICTION Easy and Fiction books take up the entire left side of the media center when entering. Books are arranged by section and authors last name: E for Easy or F for Fiction These sections make up the largest in the library. Circulation Easy: 2,862 per year Collection Easy: 2,403 Circulation Fiction: 3,766 per year 4,206
  • 16. BOOK SECTIONS: NONFICTION The Non-Fiction section is located on the right side of the library behind reference and biography books. Circulation: Dependent upon Dewey Decimal Number 500s largest with 2,218 per year
  • 17. BOOK SECTIONS: BIOGRAPHY The Biography section is located on the back of the reference books on the right side of the media center. Circulation: 848 per year Collection: 904
  • 18. CONFERENCE ROOM Used for parent/teacher conferences Leadership Meetings Contains 8 chairs for comfortable soft seating
  • 19. SURVEY QUESTIONS 96 INDIVIDUALS SURVEYED AND RESPONDED Question Data Received 1. Is it easy to move around the library to find books? Yes- 84.7% No- 19.4% 2. Are the bookshelves arranged so that all students can access all books? Are there any changes needed to the bookshelves? Open ended response. 3. Do you like that students can check out two books? Do you feel this should be different? Open ended response. 4. What would you like to see added to the media center? Open ended response.
  • 20. SURVEY QUESTIONS CONTINUED Question Response 5. Does the media center provide access for all students to books for pleasure (fun) reading? Yes- 93.9 % No- 1% 6. Does the media center provide access to resources that are for informational purposes (ex: projects, papers, essays teaching)? Yes- 85.7% No- 20.4% 7. Does the media center provide enough technology access for students and teachers? Yes- 83.7% No- 17.3% 8. What changes or additions would you like to see to the media center and how it is operated? Open ended response.
  • 21. POSITIVE SURVEY RESULTS Responses Responses We got lots of books now we got two tables of computers we got the shelves line up different ways and we got bean bags behind the board and everybody like how it is operated. No changes, this library is awesome.
  • 22. NEGATIVE SURVEY RESULTS Responses Responses The bookshelves need to be bigger, with more space between the books. A bathroom. It is very hard to find books. Window curtains. More books so we dont have to wait so long for a book we want to come in. Decorations on the wall and a big sign that says Welcome to the Library. More computers and computers you can read stories on. Labels that tell what books are about. I would like for the media centers workers to check the books in so that the children could have a quicker visit to the library. Also it would be great if more than two per class could visit the library at a time. Laptops for students to do their work on.
  • 23. REVISED MEDIA CENTER FLOOR PLAN All modifications were to current layout were made in red. Additional improvements were made to the sky lights by adding window tint. 3 Technology Carts w/ 30 mini PCs Mural by local artist 3 Video Surveillance Monitors Mural by local artist Soft floor seating Mural by local artist Soft floor seating Space widened between all shelves
  • 24. IMPROVED ENVIRONMENTAL ELEMENTS Murals by local artist added to the walls. Graphics added to the Dewey decimal system for easier understanding and quicker access. Larger collections in the DD system will be labeled on shelf by category. For example the 796s will be labeled by sport so students can gain quicker access. Addition of three laptop carts. Each cart will hold 30 laptops available for teacher checkout and classroom use.
  • 25. MODIFICATIONS AND CHANGES Hire local artist Jennifer Newell to paint murals on the walls to add color designs that correlate with literature and technology standards. Examples of her work are shown below.
  • 26. IMPROVED FURNISHINGS Cocoon Cushions Washable cushions add soft seating to reading spots in your school or library. $65.99 - $519.99 Problem: Limited number of bean bags and soft floor seating for students. Suggestions for improvement: add cushions from one of the following venders to allows soft floor students for an entire classroom of students. Children's Floor Furniture Turn any space into a cozy reading zone! $25.99 - $81.99
  • 27. TECHNOLOGY Bretford速 High-capacity Laptop Storage Carts Hold and power up to 30 laptop computers with this storage cart. $1964.99 - $2499.99 Problem: Students and teachers do not have access to computers for checkout and use in the classroom. Acer - 10.1" Aspire One Netbook - 1 GB Memory - 320 GB Hard Drive Model: AOD270-26Drr SKU: 5421419 1024 x 600 WSVGA Display - 1 GB RAM - 320 GB HDD - Intel Graphics Card - Webcam - Genuine Windows 7 Starter - HDMI Suggestion for Improvement: Add three laptop carts fully stocked with 30 mini PCs available for checkout and classroom use.
  • 28. ADDITIONAL PROBLEMS AND SOLUTIONS Frosted Square 4.4 cm Translucent embossed squares of polyester film. 4.4 cm x 4.4 cm frosted squares separated by 1 cm clear lines. Semi- obscuring direct visibility and ideal for office, conference room, bathroom and bedroom. An design with wide range of applications. Our price: $2.75 Problem: The skylights interfere with students reading, working on computers, and completing tasks at certain times within the day. Suggestion for Improvement: Add professional window tint to keep light in but to reduce the glare.
  • 29. ADDITIONAL PROBLEMS AND SOLUTIONS IP Video Surveillance Systems - Pricing Our IP Video Surveillance software is priced based on the number of cameras on an individual server. All of our software includes one year of SUP (Software Upgrade Program. SUP provides 1 year of all product upgrades. Problem: Several areas are blocked from view at the circulation desk. A mirror already exists but is not clearly seen. Suggestion for Improvement: Install a camera system
  • 30. MEDIA CENTER POLICIES The Media Center will be open each school day from 7:00 to 3:30 for students to check out books and to do research assignments. The media center does not adhere to the time guidelines listed in the staff handbook. Students are not aware of these checkout/resource times either. Therefore, the policy needs to be updated to the times the media center is available for checkout and reference use. (Ben Hill Co. Elementary Staff Handbook pg. 59) Reference books may not be checked out for use during the school day. Reference materials also include books for overnight use at home. While the policy strictly states that reference materials cannot be checkout out after the school day, the students need to have access to reference sources and databases online. The policy needs to be updated to include the URLs for these sources as they are vital to students success if media resources cannot be checked out. ( Ben Hill Co. Elementary Staff Handbook pg. 59)
  • 31. MEDIA CENTER POLICIES Internet Safety Policy a. To provide educational excellence for the advancement and promotion of learning and teaching by facilitating resource sharing, innovation, and communication within our own community, the state, nationally and globally. b. To support research and education in and among academic institutions in the world by providing access to unique resources supplemental to the Media Center resources, and provide the opportunity for collaborative work. The internet safety policy provides students with limited access while logged onto any computer within the district. The policy in place is well maintained--- each student has to have parent permission per signature before the school year in order to use the internet. It is well filtered and can be altered per teachers request. However, because the filter is re-set every year then websites have to constantly be reopened every year. The policy and the filtering system need to be updated to maintain a current list of websites that are no longer blocked so that parents can see this list as well. (Ben Hill Co. website: http://benhillcounty.schoolinsites.com/)
  • 32. MEDIA CENTER POLICIES Circulation Policy All student may check out two books at a time and keep the books for a period of two weeks. Students may not check out reference materials. Students must pay for damaged or lost books before they will be able to check out further books. The policy is in place in order to determine student usage and access to all types of books within the media center. Students enjoy being able to check out two books at a time and have not taken advantage of the current circulation policy. The policy in place works well with the age of students at the Elementary School and is currently up to date with the new facility. (Ben Hill County Elementary Library Brochure) At this time there is no written policy and procedure handbook at the Elementary School. In order to better operate so all patrons are aware of the policies and procedures a handbook needs to be created for the media center to include all faucets of operating, maintaining, accessing, and being a participatory patron of the facility.
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