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AIESEC Norway
MC 2013 - 2014 application package
Job Description: MC VP Finance and FK

Position Role
The role of the VP F is to ensure financial stability and transparency of all entities in AIESEC Norway. The MCVPF is
responsible for planning and managing the finances in AIESEC Norway sustainably together with the MCP. MVCPF
also has a key role in ensuring strategic investments of AIESEC Norway’s financial resources and in ensuring
sustainable revenue generation through funds and grants applications.
In the Fredskorpset project the role of VP F is to assure the overall realization of the FK project, as project manager
and final responsible of the project. The VP F have to assure that all the grant requirement are meat and the overall
goals of the project are achieved. In this process she/ he will work with the MC VP OGX, VP ICX GCDP, MCP of
AIESEC Norway, project managers and MCPs of the partners countries.

Responsibilities
Financial administration and management
 MC budgeting, tracking and revision
 Implement financial rules and principles within MC and towards LC’s
 Execute internal accounting
 Update book keeping on a monthly basis
 Calculation of monthly LC-MC balance
 Ensure transparency to all members of current finance situation by monthly updates
 Coordinating with auditor to ensure that the external audit is done on time
 Handling MC bank account and cash
 Invoicing all relevant stakeholders of AIESEC Norway and ensure payment
 Income tracking and invoicing follow up
 Prepare quarterly financial reports and forecasts to Board of Directors meetings
 Financial controlling of all MC projects  
Legal administration
 Manage all contracts of AIESEC Norway
 Manage legal status of organization together with MCP towards Norwegian government  
Strategic development of Finance in AIESEC Norway
 Ensure proper financial management is implemented in all LC’s and ensure LC’s have the tools available for this
 Analysis and evaluation of the financial model of AIESEC Norway
 Strategic management of reserves and investment of financial resources

Coaching
 Coach LCVPFs

Funds and grants
 Conduct research for different funds and grants relevant for AIESEC Norway
 Application and follow up of funds and grants through the year
 Maintain relations with the funding organizations
 Ensure all LCs have updated membership lists and paying members. Collect documentation for the same
 Continue and follow up the grants from 2012-2013 (EVS reporting, FK phase 3 of the project and reporting, LNU
reporting)  

Conference managemant (Finance)
 Constant communication with OCP/VPF before conference
 Ensure conference budget is well prepared and followed
 
Project Managemant of Fk project 13-14
 Ensure proper financial management of projects run in cooperation with externals, if any
 Conduct and manage the “follow-up activities” of the Fk project, including: communication with partner
countries, communication with  exchange participants both incoming and outgoing, assure that the reports are
sent by participants and partner countries.
 Manage the Fk new project, starting from application form, communication with partner countries and
participants, till the evaluation  phase
 Constant communication with VP OGX and VP ICX GCDP to assure that the project goals are met
 Constant communication with participants, partners and Fk representatives
 Overall responsible for the project implementation
 Final responsible for the financial management of the project
 Responsible for creation of ongoing documentation of project
 Will attend partner meetings in Norway/or abroad potentially two times a year  

Project Managemant of Fk project 12-13
 Ensure proper financial management of projects run in cooperation with externals, if any
 Conduct and manage the “follow-up activities” of the Fk project, including: communication with partner
countries, communication with  exchange participants both incoming and outgoing, assure that the reports are
sent by participants and partner countries.
 Constant communication with participants, partners and Fk representatives
 Overall responsible for the project implementation
 Final responsible for the financial management of the project
 Responsible for creation of ongoing documentation of project
 Final responsible for submitting the narrative, financial and audit report for FK projec

Exchange and Finance Synergies
 Weekly communication with MCVP OGX, MCVP GCDP ICX and MCVP iGIP to ensure immediate invoicing of
exchange income Involvement in goal setting for exchange with MCVP OGX, MCVP ICX GCDP and MCVP iGIP to
ensure crucial input for budget creation and revision

Measures of successs of Success
 Achievement of budget revenues while staying on track on expenses
 Prudent and austere financial management including financial control of MCP and MC
 Number of funds applied and granted and amounts received
 Financial stability and transparency on all levels in AIESEC Norway
 Number of funds applied and granted at LC level
 Achievement of Fk 13-14 project goals
 Successful evaluation on Fk old project 12

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Jd mcvp finance and fk

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