Key Deliverables
- 1. Key Deliverables / Activities:- Recruitment drive / Manpower planning & Restructuring: • Managing the implementation of HR policies for manpower planning, recruitment, selection, induction, orientation, • Restructuring and development of new employees in the organization, recruitment and selection plans. • Preparing job descriptions & understanding requirement of the position and Placing job ad on portals. • Sourcing profiles from various channels like Job portals, Internal & Company Database, Professional networks, Employee References, and conducting walk in Interviews etc. • Initial screening and validating the profiles based on qualification, years of experience, • Scheduling interviews and follow-up with candidates & Coordinating with technical panel for technical interviews. HR Generalist Activities:- Post Recruitment & Reports • Salary negotiations, Offer generation, salary fitments, joining formalities etc, • Preparation of Appointment orders, Termination letters and Relieving letters. • Appraisal Review letter, Advisory letters, Address proof letter, Bonafide letters. • Necessary arrangements and coordination to issue ID & Biometric cards. Induction • Plan and conduct new employee orientation to foster positive attitude toward organizational objectives • Responsible for arranging detailed induction program for the newly joined employees Payroll • Monitoring attendance and leave management, following up employees’ loan and other deductions • Payroll generation and salary disbursements • Employees’ Professional Tax & TDS – End to End, preparing 24Q for E-Filing Statutory Compliance & Staff Welfare • PF & ESI Monthly E-Returns & Challan Generations, Claims & Transfers • Providing Temporary & Permanent ESIC ID Cards • Statutory records, abstracts maintenance and submission of returns under various Shop & Establishment Act. • CLRA – organizing Labour License activities, inter-state migrant and records maintenance.
- 2. • Ensure Gratuity updates and follow-ups with concerned finance dept. • Coordinating with agencies to provide Group Health Insurance & Accidental Policy. • Tracking reimbursements for Employees’ mobile & Official conveyance • Loan benefits from employer as per firm’s policy HR Policy Implementation • Responsible to be proactive in the implementation, application and continuous improvement of HR processes, policies and practices • Ensure compliance with the firm’s policies and practices • Provide changes and feedback to the management as required. Performance Appraisal & Salary reviews • Performance Appraisal tracking for Employees • Finalizing performance rating through reviews and discussion with Technical Managers, • Processing Increment Letter in line with approved norms and budget within the given time-lines. • Conducting Employees’ self-analysis & Planning as per training needs. Retention • Roll out various programs to improving employee retention rates / engagement etc., e.g. New Joiners Delight, Employee Satisfaction Survey • Identifying employees who are at risk and ensure recommendations are made to manage attrition and responsible for Rewards & Recognition in the division. Employee Engagement & Motivation activities • Organize forums, training sessions and events for all special occasions to entertain and encourage employees. • Plan and conduct welfare events, Facilitate and coordinate regular constructive feedback, Town Hall Meetings, and Coffee Sessions to maximize positive impact of individual team member talent and reinforce relationship building. • Maintaining attrition statistics and drives the work culture in creating a 'preferred' work place for employees. HR Database / MIS • Overseeing preparation of HR MIS & Monthly reporting to management. • Ensure all manual/electronic records and HR databases are kept up to date. • Steering effective budget controls & cost cutting measures. • Maintaining records in the Employee database providing timely HR MIS data as required. Employee Communication • Maintain harmonious employee relationship and Provide timely & appropriate dissemination of all employee communication updates. • Manage employee joining tasks and Assist new hires in opening up bank accounts
- 3. • Conduct open houses, shift meetings / skip level meetings on a monthly basis to ensure HR issues are addressed with the Managers / employees to understand the issues/concerns. Query / Issues / Grievance handling - Management • Direct and answering all queries to the appropriate point of contact within Corporate HR for resolutions/clarifications. • Counseling session for employees through ‘ Employee Contact Week’ • To support and advise managers on employee performance issues including providing advice. Disciplinary Action: • Strict rules and procedures are laid down relating to attendance, punctuality, leave, behaviors, dress code and possession of materials and authorization of power, work etc. • Issue of warning letter, Warning and Disciplinary actions etc, participating in disciplinary hearings as required. • Conciliation proceeding. Suspension letter and memos for late attendance, unauthorized leave, theft and loss of company’s material, insubordination of superiors, negligence on duty. Exit Formalities • Conduct exit interviews & Retention initiatives to the entire group of companies • Submit report findings to the Centre Manager & HR Director. • Relieving process & full and final settlement.