Macros
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1. The Visual Basic Editor helps avoid errors in VBA coding by highlighting syntax errors in red and displaying message boxes. It looks for missing elements like quotation marks and parentheses that are considered "list separators". 2. Using Application.ScreenUpdating = False and Application.ScreenUpdating = True allows macros to run without showing each step on screen. This prevents screen flickering during long processes. 3. Within long macros, refreshing the screen with Application.ScreenUpdating = True and then interrupting with Application.ScreenUpdating = False allows pausing refreshment at significant points before ending with a final Application.ScreenUpdating = True.
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Macros
- 1. Macros Basic elementary knowledge 1 Abhirampobbisetty 1. Coding Tip 1 Always key in your code in lower case letters. If the spelling is right, the necessary letters will be capitalized. If no letter gets capitalized.... check your spelling. Exercise1-1 Step 1: Open a new workbook in Excel and use the ALT/F11 keys to go to the visual basic editor. Step 2: In the code window of any of the sheets copy/paste the following macro: Sub protest() activecel.cop End Sub Notice that there are no capital letters in activecel.cop because both words are misspelled. Step 3: Add a second "l" to "activecell" and an "y" to "copy" and then click "Enter". The sentence now reads: Activecell.Copy with a capital "A" and a capital "C" because both words are spelled correctly. You now understand that significant letters are capitalised in each correctly spelled VBA word when you move away from the line. Step 5: Close Excel without saving anything
- 2. Macros Basic elementary knowledge 2 Abhirampobbisetty 2. Managing VBA Coding Errors The Visual Basic Editor will help you avoid errors in coding in many different ways. You will not have to wait at the end to be told that there is something wrong with your macro. SyntaxErrors The VBE will also tell you that there is a syntax error in what you have just written by making the font red and showing you a message box. Exercise1 Step 1: Open a new workbook in Excel and use the ALT/F11 keys to go to the visual basic editor (VBE). Step 2: In the code window of any of the sheet copy/paste the following line of code:Range(A1").Select and click "Enter". You get the following message box telling you that you are missing a "list separator". Look for the error before the segment highlighted in blue. We can deduce that VBA is talking about the missing quotation mark. Step 3: Click on the "OK" button. Step 4: Add the missing quotation mark, use the mouse to move the cursor to the end of the sentence and click "Enter". The font is black meaning that everything is correct.
- 3. Macros Basic elementary knowledge 3 Abhirampobbisetty Exercise2 Step 1: In the code window that you have used for exercise 1 copy/paste the following line of code: Range("A1".Select and click "Enter". You get the following message box telling you that you are missing a "list separator". Look for the error before the segment highlighted in blue. We can deduce that VBE is talking about the missing parenthesis. Both the quotation marks in the exercise above and the parenthesis in this exercise are considered as "list separator" by the VBE. Step 2: Click on the "OK" button. Step 3: Add the missing parenthesis, use the mouse to move the cursor to the end of the sentence and click "Enter". The font is black meaning that everything is correct. Step 4: Close Excel without saving anything ScreenUpdating (Application.ScreenUpdating) When you do not want to see your screen follow the actions of your VBA procedure (macro), you start and end your code with the following sentences: Application.ScreenUpdating = False Then at the end: Application.ScreenUpdating = True
- 4. Macros Basic elementary knowledge 4 Abhirampobbisetty For reference : Step 1: ALT+F11 Step 2: Copy the following macro in the code window of any sheet. As you can read: starting in cell A1 a value of "99" will be entered in the selected cell then the cursor will move one cell down to enter "99", repeat the process until the row number of the selected cell is 3000 and come back to cell A1. Sub testLesson13b1() Range("A1").Select Do Until Selection.Row = 3000 Selection.Value = 99 Selection.Offset(1, 0).Select Loop Range("A1").Select End Sub Step 3: Run the macro from Excel as you did with the previous one. Step 4: Remove all the "99" from the cells Step 5: Copy the following macro in the code window of a new workbook and run it. Two lines of code have been added to the previous macro to prevent all the steps of the action to be seen on the screen. Sub testLesson13b2() Application.ScreenUpdating = False Range("A1").Select Do Until Selection.Row = 3000 Selection.Value = 99 Selection.Offset(1, 0).Select Loop Range("A1").Select
- 5. Macros Basic elementary knowledge 5 Abhirampobbisetty Application.ScreenUpdating = True End Sub Step 6: Run the macro from Excel as you did with the previous one. You will see a blank sheet, no movement whatsoever and then a sheet where cells A1 to A3000 are equal to "99". Sometimes you or the users might want to see the action. Some other times you or the user do not want to see the action. It is up to you to use the sentence or not. You can even use the pair of sentences (as below) anywhere within a long macro to refresh the screen at significant points in the process. With the pair of sentences you call for a refreshment withApplication.ScreenUpdating = True and then interrupt the refreshment process until the next refreshment with Application.ScreenUpdating = False. Before the end of the macro you will use a finalApplication.ScreenUpdating = True. The pair of refreshing sentences: Application.ScreenUpdating = True Application.ScreenUpdating = False Step 7: Close the workbook without saving anything