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Organization,
Language Use
and Mechanics

RECALL!
• IDENTIFY WHETHER THE STATEMENT IS TRUE OR
FALSE.
1. Unity is achieved when a composition contains one focused idea.
2. Cohesion refers to how the ideas of the text flow logically and
make a text semantically meaningful as a whole.
3. Cohesion is the glue that holds a piece of writing together.
4. Without unity, the text will be confusing.
5. To achieve coherence, every good paragraph there must be no
unity or oneness of ideas.

Learning Objectives
•At the end of the lesson, the students shall be able to:
a. Distinguish the properties of well-written text focusing on
organization, language use and mechanics.
b. Demonstrate the proper use of language and mechanics.
c. Organized the given sentences to form a well-structured
paragraph.

ORGANIZATION
- also known as the arrangement.
- organization is achieved when
ideas are logically and accurately
arranged with focus on the
arrangement of ideas, incidents,
or details in a definite order in
a paragraph, essay, or speech.

Arranged the following sentences
to form an organized paragraph.
A.In a time when everything seems to be falling
apart and our lives stuck in the doldrums, we
need inspiration to pull us right back on track.
B.Together, we shall win this battle.
C.Who would have imagined that this year would
bring us misery, devastation, frustration,
disaster, and depression?
D.This is not the time to be greedy or to serve
oneself.

A.Finally, the old lady crossed the street
safely and Juan was able to reach school on
time.
B.One morning, Juan is in a hurry going to
school.
C.Then, he though of helping the old lady even
though he will be late in school.
D.Suddenly, he saw an old lady, carrying s full
of basket, crossing the street.

LANGUAGE USE
- the way language is used is one of the
clearest indicators of well-written
text. It enables the writer to
effectively communicate ideas without
confusing the reader. Effective
language use is achieved by observing
the following time-tested principles in
writing.

PRINCIPLES OF THE LANGUAGE USE
1. Use clear and concise sentences. On
average, a sentence is 18 words. Note that
this does not require every sentence to be
composed of exactly 18 words.

Example
•DON’T
The teacher demonstrated some of the various ways and
methods for cutting words from my essay that I had written
for my class.
•DO
The teacher demonstrated methods for cutting words from
my essay.

Organization, Language Use and Mechanics.pptx

2. Avoid redundancies and wordiness
•DON’T
•In my opinion, I think that’s a problem.
•DO
•In my opinion, that’s a problem.

3. Avoid excessive use of “there” and “it” structures.
These sentences can be revised by dropping the “there” and
“it” phrase and transforming the sentences appropriately.
•DON’T
• There are many people walking on this street during
Sundays. It is important to keep your valuables close
to you.
•DO
• Many people walk on this street during Sundays.
Keeping your valuables close to you is important.

4. Use precise vocabulary. Be accurate and
condense lengthy phrases into fewer words.
• DON’T
• Those who are old people, with the age of 60
years and above, also the younger ones, with
the age of 15 and below, should stay at home
during the General Quarantine Period.
• DO
• Senior citizens and teenagers who are 15 and
below should stay at home during the General
Quarantine Period.

5. Be consistent with your pronoun’s
point of view.
• DON’T
• We should accept that fate is simply an illusion; you must not
leave our decisions to something that does not exist.
• DO
• We should accept that fate is simply an illusion; we must not
leave our decisions to something that does not exist.

6. Avoid sexist language. This issue can be addressed by
using articles (a, an, and, the ), using plural pronouns,
using his or her instead of his, writing through a second
person point of view, or using gender-neutral nouns.
• DON’T’
• The teacher is the person who organizes the class. He is the
one who controls timekeeping and the consequence of events.
• DO
• The teacher is the person who organizes the class. He/She is
the one who controls timekeeping and the consequence of
events.

7. Use the appropriate level of formality. The more
formal texts use an academic tone while the less formal
ones usually use a personal or colloquial tone.
• DON’T
• Hi! I read in the paper that ya’ll were looking for a receptionist. I think
that I am good for that job because I’ve done stuff like it in the past, am
good with words, and am incredibly well organized.
• DO
• I am applying for the receptionist position advertised in the local paper.
I am an excellent candidate for the job because of my significant
secretarial experience, good language skills, and sense of organization.

MECHANICS
- This is the technical aspect of writing. It should
not be overlooked when writing. It is one of the
properties of a well-written text and is
characterized as a set of conventions on how to
spell, abbreviate, punctuate, and capitalize a
composition.
• GENERAL PRINCIPLES
a.Always used standard English
Ex: Pass me them book!
Pass me the books!
b. Avoid contractions (e.g., shouldn’t)

d. Mention full name of an institution or organized
with the abbreviation in parenthesis, in first mention.
Thereafter, use the abbreviation.
Ex: Kalinga National High School (KNHS)
Kalinga State University (KSU)
e. Numbers from zero to ten should be spelled out while
numbers higher than ten should be written in figures.
Ex: My son is two years old.
f. Generally, citations are used in academic and formal
texts. However, they are sparingly used in business
texts.

•Analyze the given sentences. Identify which principle of the effective use of
language is not observed in these sentences. Afterwards, rewrite the sentences
by following the principles you have learned under the language use.
1. Hey dude, do you wanna go out tonight?
2. A teacher should make it a point to motivate her students.
3. There’s a pencil on the floor.
4. We should fight for what is right; you should not keep yourself in silence.
5. I would like to thank my boss and the young fellas for selecting me for this honor.
6. I was his princess once upon a time.
7. The man who stole my wallet was forced to do such things because of poverty and
his mother died two days ago.
8. A person of perseverance is always willing to do his best to achieve his goal.
9. The animals got out and ruined the plants.
10. Hey Sir, when should we submit our project?

•What is the importance
of language use and
mechanics in your
daily communication?

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Organization, Language Use and Mechanics.pptx

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