Project Coordinator-Payroll Assistant Resume
- 1. ASHLEY COLE Houston, Tx 77036 US Phone: 8328579169 ashley.cole07@outlook.com PROFESSIONAL SUMMARY Accomplished Project Coordinator/Payroll Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives. WORK HISTORY Payroll Assistant Manager & Project Coordinator Andrew Jordan Industrial LLC July 2016—current (4 months) Enters company Payroll weekly using Computer Ease (Next Systems) Process certified Payroll utilizing LCP Tracker Orders office supplies/keeps inventory Enters new projects into Computer Ease database Creates and maintains Project folders Processes allpaperwork and correspondence for the City of Houston Ensures Insurance on each project is up to date Coordinate all paperwork between company and General Contractor Ensures job folders are complete with contracts,current COI’s and assist CEO with making sure contracts complete and returned Enters and handles Purchase Orders Processes Billing for 16 projects Prepares biweekly meetings for Project Managers and CEO Collects and uploads job Photos to Computer Ease database Collects and processes all job paperwork for supervisors/superintendants Prepares job cost detail report Manages Equipment Inventory Works with CSC Safety to coordinate trainings and certificates Updates company vehicle registration and ensures all drivers remain current Provides employees with current insurance cards, tags Handles Employee of the Month awards with Project Managers Project Coordinator & HR Assistant GCF & Services May, 2015 — July, 2016 (1 year 2 months) Manages and enters new contracts into company database Coordinates jobs with company Project Managers Coordinates installation schedule with flooring installers Acts as line of communication between salesmen and customer/client Maintains profits and costs on each contract Invoices each job and generate close out documents and warranty to client Maintains office calendar for scheduled flooring installations Point of contact for new applicants
- 2. Maintains and organizes HR files for company employees and installers Provides proper information to company warehouse to prepare material needed for each installation Creates purchase orders for material ordered in company database Supplied sales and marketing support to a sales force of two sales reps Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination Supported the human resources department in the employee review process to manage performance merit increases Located and attached appropriate files to incoming correspondence requiring replies Frequently used word processing, spreadsheet,database and presentation software Developed and maintained an internal client filing system Lead Administrative Assistant DFAS - Eglin Afb October, 2008 — December, 2014 (6 years2 months) Managed Manpower System for 150+ medical technicians, physicians and medical administrators Helped develop organizational operating instructions and regulations Coordinated/scheduled 50+ drug representatives from 30+ companies to meet with physicians Maintained patient schedules for 10 physicians Tracked 700 patients post procedure for 6 months Created and maintained tracking databases to make processes more efficient for Medical Support Administrator Helped facilitate over 2,000 Tel-econ messages for clinic nurses and providers Managed and maintained Dysplasia Program /400 Dysplasia Program patients Informed patients of lab results and coordinated follow ups with physicians Cardiopulmonary Technician & administrative assistant USAF – Eglin Air Force Base November, 2001 — January, 2008 (6 years2 months) Greeted visitors, determined the nature and purpose of visit and directed them to the appropriate destination Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum Located and attached appropriate files to incoming correspondence requiring replies Frequently used word processing, spreadsheet,database and presentation software Coordinated dealer visitations, company special events and other employee morale functions Developed and maintained an internal client filing system Managed 10 physician's complex and frequently changing patient schedules EDUCATION University of Houston, Bachelor of Arts