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Project tracker 08 03-18

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The St. Monica leadership team is tracking several projects including liturgy, contemporary music, outreach, all abilities, scripture-based fellowship programs, and facility renovations. For the contemporary music initiative, the team has defined qualifications for a director and is working to recruit musicians, define equipment needs, and plan for a November launch. They are also visiting other parishes to learn from existing contemporary music programs. The all abilities project is developing marketing materials and establishing a foundation to pursue a pilot program. Outreach efforts include collecting supplies for local organizations and planning community service activities.

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St Monica - Leadership Team Project Tracker 8/3/18 Priority/Need Flag Project/Team Status Next Steps A Liturgy Committee met 7/19: Reviewed Whats. Three Implementation teams started, Init#1-Fr Z and Bridget, Initiative #2-Ann, Tara, & Bridget, Init#3-Jeri and Terri. Will report progress at next meeting. August 16.Kisok training held Thurdsday, July 26 at noon. Unfortunately only two attended (tom and Jeri) Next steps- Fr Z to send tom copies of previous questions for formatting new questions. Questions printed in HappyORNot format for review our 8/3 meeting. Plan start 9/16 - Hospitality first, followed Hymnody followed by Homily. Responsibilities need to be assigned. B Contemporary Charter created. Survey created. Orlando trip completed. Youth sought for input. Team defined: Kit, Jeri, Catherine, Terri, Matt, Bridget, Father Z Search for Contemp Leader- Job description and pay guidance ditributed. Trial run scheduled for August 18 5pm Mass. Steph Twohig of St Katherine and her two daughters. Music selections have been identified for 8/15 Mass. Will this be advertised and recorded?? A Outreach See separate tab in this workbook. Michele and Bridget to meet with Tom - 6/21 at 4pm. F/U Rosemary Friedrich 1) requests approval of Respect for Life Charter 2)request approval for witness/speaker at Masses of October 6 and 7. Respect for life charter (f/u). Oct 6&7 speaker approved, Cathy to communicate to Rosemary. Coordination of WWP and TMIY program - Table in Narthex. Note sent to Maureen and Melissa, awaiting response. A Room Renovations Technology - Tobias created bid comparison spread sheet, Tom met with Frank last Saturday, Tom issuesd summary note. Next steps Meeting on Technology with FC on 7/27. Frank, Tobias, tom to meet for next steps? Really only one vendor (Neo), go with them or start again. Awaiting Frank A Rectory Mod Vince collecting input from staff regarding several options Staff aligned concept drawing, date? Then decision on project governance. Projected completion date 1Q'19. Plan for staff relocation during construction. A All Abilities Engineering walk-thru occurred on 3/22. Tom Ciarlone (Comcast) and Bill Connor (Avison Young). Architectjennifer Stark and Bill Connor from A-Y evaluated school on 4/6. A-V issued memo on 4/23. Meeting held 6/22 to restart effort. Efforts are restarting. Tax number issued, All Abilites can receive funding. Promotional video being shot 8/2. Web site being designed A Finance Council Terry to reconcile capital plan regarding all changes and opportunites to shift resources to technology from other projects. Tobias, Terry and Tom met on 7/10 to layout analysis. Capital plan shortfall is approx $155k, Project review needed to determine which projects will not be done. Terry reported Capital Plan Shortfall of $155k to FC on 7/26. Frank presented spreadsheet comparison to FC on 7/26. Frank, Tobias and tom to work thru selection process. A Strategy conversation on 5/4 with Father Z, Kevin Flynn and TM. KF agreed to meet with Mark Anthony around 6/1 to discuss enrollment and agreement requirements for second year. KF to monitor market as a back-up to RLA viability. Awaiting August payment with step-up, Wed 8/8. Rental of two Youth rooms to RLA proposed. Waxing of floor bill - resolution? Rent check late, fine billed to RLA. Father Daughter Dance Venue? C Growth metrics Terry did a study showing growth in Sunday collections are due to same people giving more. Message: Encountering Christ, Kerygma, WIFM message. A Scripture based fellowship programs WWP and TMIY in progress have completed. TMIY will continue at St. Norbert next September "The Battle Over the Bride" TMIY-Table 5A to continue a St Joseph study over the summer. Tobias met with Jim Hanna regarding Evangelization efforts. Fr, Tobias and Tom met Jim Hanna on 5/28 regarding Evangelization. Fr presented Encountering. Alpha prep meeting held 6/21 . Next steps?? Alpha builder, holy spirit weekend, advertising. Tmcg sent testimony reagarding Holy Spirit weekend, Joan and John offered opinion as well. Terry is investigating Holy Spirit weekend venues. Christ program at all Masses on 5/29-30. Evaluate newly registered parishioners, how ? Jim Hannah to follow-up. >TMIY starts Thursday Sept 13 at 6am. Jeff Todor replaces Matt Manion on St Norbert core team. Tom to plan commuincation plan for sept rollout. Alpha starts Sunday September 16. Terry has secured Malvern for weekend Fri Nov2 and Sat Nov 3. Communications plan, rollout plan? Jason to be added to group.. Alpha Planning session on Aug 2. WWP starts Thursday Sept 27. ?? RFI/RFP process Tobias Fr Z Blog - video and picture to be added to Website, Google Analytics, other initiatives
St Monica - Outreach Team Project Tracker 5/11/18 MAY 1. forming and meeting with outreach committee 2. development of ministry page on St. Monica website 3. visit to neighboring outreach programs over the next couple months, schedule a visit to St. Agnes/West Chester this month to see how their outreach ministry works JUNE 1. start office hours 1 day/week 2. finalize calendar of activities for August- January 3. find a co-ordinator for cleaning supply collection for GVBC food cupboard. 4. assist with Day of Beauty at the Community Center of Visitation in Kensington JULY 1. visit St. David Church in Wayne to see how their outreach ministry works. 2. meet with director of T/E Cares to assess community needs and where we can collaborate 3. develop plan to assist with programs for the All Abilities Ministry Ongoing 1. immediate need in Kensington to help with the relocation crisis near the Community Center. This would include a collection of items listed below to accompany the homeless as they are placed in local shelters 2. project to crochet mats for the homeless. 3. continue to make available information on ongoing service projects within our community( bulletin information) FALL 1. August : collect back packs for several groups (T/E Cares, Visitation) 2. September: highlight food collection for St. Gabe's and cleaning products for GVBC food cupboard 3. October: collection for Legacy of Life ( baby bottle drive)
4. November: Thanksgiving meal collection 5. December: Giving Tree at St Monica Assist with All Abilities Family Christmas Party Assist with planning/volunteering at Christmas Party at Community Center at Visitation 6. January: plan projects for MLK day of service
St Monica - All Abilities Project Tracker 5/11/18 Business Plan All Abilities - Phase One.tip of the iceberg (Accomplish by 9/1/18) Create Marketing Materials Foundation information History of old school building Business plans and goals - capital campaign Calendar 2018/2019 Develop Communicaiton Program Internal to Parish - bulletin, email, website External - letterhead, foundation website Building sign - "Future Home All Abilities Office hrs - 2x per week 9am to 2pm Write Foundation Story 2015 to future Mission Statement:Through St Monica All Abilities inspiring people with our core devotion love, hope, community, acceptance, fellowship, and compassion. Develop committees based on mission statement Logo - six petals on longo Document Growth to date Explore long term goal of pilot program for other parishes Establish Foundation Founder: Dana Keating, Trish O'Brien, Kristen Fahey Board members Deposit monies in fund Start Fundraising in September, follow phase I of the Avison Young report.
Contempary Music - Kit Sherman Our goal is to have a Mass with Contemporary Music in November and build a consistent schedule of Contemporary Music M Several key requirements are already in place: we have a mandate from Father to make this happen; we have assurance of su we have interest from parishioners in a different approach to worship from what we currently offer. There are a number of requirements we need to define and deliver for the program to begin and this is where I'm asking for y 1. Recruit, interview and hire a part-time Director of Contemporary Music 2. Identify and screen key musicians: accompanist, guitarist, bass, percussionist, singers 3. Define and install needed equipment to project hymn lyrics to congregation 4. Define sound requirements to balance musicians and singers within the church 5. Recruit, interview and train a sound person to manage the equipment during Mass 6. Confirm that the existing parish One License will cover music from OCP and other publishers of Contemporary Catholic mus 7. Confirm that the 11:30 Mass will be the Contemporary Mass on a regular basis 8. Develop an implementation timeline and milestones for a November Contemporary Music start date. There are probably more requirements that we will surface when we start work on this. Contemporary Music Initiative 28-May-18 Update Task Scheduled calls or meetings with Contemp Music advisors One on one meetings/calls with Catherine Cappelletti, Teri Rissl, Jeri Deyo-McCue, Matt Manion, Bridget Tomasicchio, Frank Orman Identified key success factors Preliminary discussion with potential CMP leader Status discussed with Jeri Deyo-McCue Key Success Factors Congregation is singing with enthusiasm and leaves feeling joyful and fed! Parishioners of all ages participate in the CMP group Music is consistently high-quality Music selected is liturgically appropriate Contemporary Mass offered 2 4xs each month Instruments are suited to church, (Remove: e.g. guitar, bass, flute, etc) Music is introduced at a pace the congregation can learn and enjoy The group participants make a commitment to attend rehearsal and scheduled Mass Recruit qualified, trained ministers to run the projector. Same for creation of slides for lyrics for Mass
Contemporary Music Director Qualifications Experienced, trained musician with expertise in guitar, piano or voice Leadership style is inviting, enjoyable cooperative and supportive Demonstrated ability to recruit and retain volunteer musicians and singers from local area Knowledgeable in Catholic liturgy/M Experienced in group direction with both young people (elementary age) and adults Competent in music selection appropriate to weekly readings and liturgical season Passion for Contemporary Catholic music Proven track record of delivering consistent, high-quality Contemporary music in a school or parish setting Proposed Contemporary Music Director Job Requirements Beginning in Summer, 2018 introduce CMP at Saturday or Sunday liturgies. These introductory Masses can be done with visit Prior to initiation of Contemporary Mass at St. Monica on a regularly scheduled basis, build and rehearse a core group of mus Beginning no later than September, 2018 launch a regular schedule of Contemporary Masses, e.g. 1st and 3rd Saturday evening Rehearse with the group at least 90 minutes before the scheduled Mass. Recruit parishioners to join the CMP and develop them as singers, cantors, musicians etc, so each person is learning and grow Select music at least two weeks in advance of Mass and distribute to CMP group members, so they can practice and become f Responsible for set up and breakdown of equipment; instruments; space before and after each liturgy Remove following until we have further discussion. Jeris information that up to $225/hour is suggestion compensation is a Proposed CMP Director Compensation $250 per week when Contemporary Mass is scheduled $1,000 per month once CMP is on weekly schedule Next Steps Visit surrounding parishes where CMP already exists to refine/build our requirements. 5:30pm Saturday Mass at St. Norberts 9:00am Sunday liturgy at St. James Lutheran in Limerich 9:00am Sunday Mass at St. Helena in Blue Bell 6:00pm Sunday Mass at Corpus Christi, Lansdale
Recruit/hire CMP Director; identify volunteer sound and volunteer projection operators. Determine how music and lyrics will be available to congregation Identify person who can be trained on sound system operation and set-up/restore Communicate with parishioners to announce CMP formation and invite participation and support Develop initial list of songs, Mass parts and psalms appropriate to St. Monicas congregation Confirm 5:00pm Saturday for Contemporary Music Mass Identify potential financial sponsors
of Contemporary Music Masses shortly after that. en; we have assurance of support and funding for two years; his is where I'm asking for your help. Contemporary Catholic music. Date Completed 17-May 22-May 24-May 24-May 25-May
dgeable in Catholic liturgy/Mass sses can be done with visiting musicians. hearse a core group of musicians and singers who will be the nucleus of the Contemporary Music Program (CMP). 1st and 3rd Saturday evenings at the 5:00pm, etc. with the goal of having weekly Contemporary Mass no later than March, 2019. person is learning and growing with their participation and the parish is developing bench strength. can practice and become familiar with any new music prior to rehearsal. gestion compensation is absurd for this position. I dont want such figures out in the open just yet.
Project tracker 08 03-18
Project tracker 08 03-18
r than March, 2019.
Project tracker 08 03-18

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Project tracker 08 03-18