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- 1. Margaret L. Gomez 605 South Tudor Place Tucson, AZ 85710 520.282.2923 * 520.621.5672 mlgomez57@gmail.com * mlgomez@email.arizona.edu A professional with over 15 years experience. Strong collaborative skills working with other departments, colleges and outside agencies to ensure all guidelines are met. Communicator and problem-solver with strong people skills. Ability to develop and manage multiple projects. 2009 C Present University of Arizona, Tucson, Arizona Executive Assistant for the Department Head Department of Chemistry and Biochemistry ? Supervise, monitor and coordinate activities and functions of main office administrative staff in operations in developing policies, procedures and scheduling. ? Monitor and maintain access and requests to departmental listservs; approve key request forms and approve departmental conference room scheduling for various groups/organizations. ? Report directly to the Department Head in all matters pertaining to the department. Maintain calendar for Department Head and Associate Head for Research and Associate Head for Teaching. ? Organize and plan a wide variety of events and meetings, such as Board of Advisors meeting and dinner, faculty retreats, special events such as annual Department breakfast meeting and annual department picnic for over 500 employees. ? Assist Faculty Search Committee with scheduling, seminar and chalk talk scheduling, organize lunches, dinners and one-on-one meetings with College of Science and College of Medicine faculty, deans and directors. ? Assist faculty committees such as development and faculty awards and staff award committee member. ? Organize and coordinate information and contact information for companies who are Industrial Associates Program members. ? Establish control of the confidential faculty personnel files. ? Create and cull responses for Survey Monkey, Doodle polls and faculty votes. ? Web-based ticketing system http://www.cbc.arizona.edu/front-office-support was created to service administrative support needs for faculty, staff and students. Maintain, control and monitor the ticket requests and assign to administrative staff accordingly. ? Point of contract for the department¨s Industrial Affiliates Program (IAP) ? Assist Careers in Chemical Science Program (CiCS) 2002 C 2009 University of Arizona, Tucson, Arizona Administrative Associate for the Department Head Biochemistry and Molecular Biophysics Department ? Handle all aspects of scheduling needs and maintain calendar of Department Head and building conference rooms. ? Assist faculty in coordinating and scheduling meetings and appointments, using Meeting Maker, Google calendar and Doodle Mailer. ? Supervise, coordinate and monitor the work activities of secretarial services for faculty, which includes coordinating work with department finance office. ? Assist Department Head, faculty and staff to coordinate Human Resources and personnel issues.
- 2. ? Maintain information, interpret university and departmental policies that are unique to the College of Science and College of Medicine. ? Maintain and update departmental website directory and listservs. ? Compile and organize P&T packets for department, college and university reviewers. ? Open and review all department head¨s correspondence. Answer inquiries and draft correspondence for review. ? Organize and plan a wide variety of events and meetings, such as Board of Advisors, faculty meetings, retreats and special events. ? Assist chair of faculty committees including academic promotions, APR¨s and facultysearches. ? Compile files and establish control for the confidential review of faculty personnel files ? Work with faculty on special projects such as recruitment and hiring for grant or state funded staff, postdoctoral and appointed personnel. Proficient in dual hiring practices for College of Science and College of Medicine. ? Prepare documents for reimbursements, such as travel and check requests for faculty. ? Proficient in PSOS, ISW, FRS, Excel, Word, PowerPoint, Internet Explorer and Mozilla Firefox. ? Backup for Payroll Representative. I am also a backup to approve payroll, when Business Manager is unavailable. ? Continue many of my previous duties as Human Resource representative for appointed personnel and staff. ? Promoted to Executive Assistant when the Departments of Chemistry and Biochemistry & Molecular Biophysics merged in 2009. Administrative Associate, Human Resources and Payroll Representative ? Process payroll biweekly for departmental approval ? Prepare PAF/PCF¨s with funding, title and any other changes as needed ? Prepare and submit recruitments for faculty, appointed personnel, and staff positions ? Prepare hiring paperwork for all personnel employed in department ? Process J1 and H1B1 visa applications for international appointed personnel and staff ? Prepare paperwork for termination reports, merit increases, promotion, career progression and equity salary changes for faculty, staff and appointed personnel ? Received career progression as Assistant to Department Head 1996-2002 The University of Arizona, Tucson, Arizona Administrative Associate Plant Sciences Department College of Agriculture and Life Sciences (CALS) ? Responsible for all aspects of scheduling needs and maintain calendar of Department Head ? Open, review, answer inquiries, and draft correspondence both in general and technical ? Compile and organize P&T packets for department, college and university reviewers ? Supervise, coordinate and monitor work activities of secretarial services for faculty ? Assist chair of committees including academic promotions, APR¨s, and faculty searches ? Prepare J1 and H1B1 visa applications for international faculty, staff and appointed personnel ? Prepare paperwork for termination reports, merit increases, promotion, career progression and equity salary changes for faculty, staff and appointed personnel ? Maintain space and property inventory and vehicle updates ? Organize faculty retreats, departmental receptions and conferences ? Prepare and forward Cooperative Extension publications for review and editing ? Transferred to Biochemistry & Molecular Biophysics in 2002 to have the opportunity of working for a department that is under two colleges
- 3. Administrative Assistant, Plant Sciences Department ? Assistant to the Department Head ? Same job duties as above ? Promoted to Administrative Associate Secretary, Administrative, Plant Sciences Department ? Organize and arrange accommodations for Interdisciplinary and Plant Sciences Seminar speakers. Prepare seminar notices and expense reimbursements ? Assist faculty with preparing papers for publication ? Receive all incoming telephone calls and direct accordingly ? Distribute incoming mail; forward outgoing mail via appropriate vendors ? Prepare appropriate forms, such as check requests, travel expense reports and various other university forms ? Promoted as Assistant to the Department Head Secretary, Plant Sciences Department ? Receive all incoming telephone calls and direct accordingly ? Distribute incoming mail; forward outgoing mail via appropriate vendors ? Prepare appropriate forms, such as check requests, travel expense reports and various other university forms ? Promoted to Secretary, Administrative 1991- 1996 Diocese of Tucson, Tucson, Arizona Parish Receptionist, Our Mother of Sorrows Parish ? Take all incoming telephone calls and direct accordingly ? Data entry using parish data systems ? Distribute incoming and outgoing mail ? Schedule use of parish facilities for groups that meet within the parish facilities ? Schedule lay ministers on a monthly basis for Sunday services ? Read, proof and edit Sunday bulletin ? Document preparation includes marriage, baptismal and various other certificates 1983 C 1987 Tucson Unified School District, Tucson, Arizona Reading Tutor, Wheeler Elementary School ? Reading Tutor for K - 4th grade students ? Instruct students one-on-one or in groups depending on the need of the students ? Schedule weekly lesson plans Speech Therapy Assistant, Miller Elementary School ? Speech Therapist Assistant ? Instruct students with speech impediments one-on-one or in group sessions 1976 C 1978 Willcox Unified School District, Willcox, Arizona Bilingual Teachers Aide, Willcox Elementary School ? Assist elementary school teachers with students who have language barriers ? Assist students who have difficulty with various lessons Education: 1975 C 1976 Cochise Community College, Douglas, Arizona, Social Sciences Awards: 2013 College of Science Staff Advisory Council Star Award 2007 College of Science Staff Recognition Award of Excellence
- 4. 2007 College of Science Dean¨s Award of Excellence (Best of the Best) 2005 College of Science Staff Advisory Council Star Award Attended: 2016 University of Arizona Classified Staff Conference 2013 UAccess elevated Privilege User Training and Data Protection Agreement 2013 Purchase Card Exam 2008 I-9 Rules and Regulations Training 2008 Family Educational Rights & Privacy Act of 1974 (FERPA) Web Course 2004 C 2008 College of Science Staff Development Day 2006 C 2007 Universal Management System (UMS) Training 2005 PSOS Student and Graduate Hiring Training 2004 C 2005 PSOS Classified Staff and Appointed Personnel Hiring Training 2004 PSOS Tutorial 2003 - 2004 Immigration & Naturalization Services Workshop 2003 Hiring and Firing: Within The Law Workshop 2003 Human Resources Workshop 2002 Web-Based Termination Training 2002 Payroll On-line Payment Request Training 1999 C 2002 College of Agriculture & Life Sciences Staff Development Day Activities: 1995 C 2007 Fiesta Committee, Our Mother of Sorrows Parish 1990 C 2003 Marriage Preparation Committee, Our Mother of Sorrows Parish 1999 C 2002 Staff Council Member, College of Agriculture and Life Sciences 1998 C 1999 Plant Sciences Department Liaison, United Way Campaign 1998 Minority Achievement Program I, University of Arizona 1996 C 1998 Plant Sciences Annual Travel Reduction Liaison 1993 C 1996 Secretary, Our Mother of Sorrows Parish Ministries Council