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Scope definition in Project Management際際滷s.ppt
- 1. Project Scope Project Scope Management Management Sections of this presentation were adapted Sections of this presentation were adapted from from A Guide to the Project Management A Guide to the Project Management Body of Knowledge Body of Knowledge 4 4th th Edition, Project Edition, Project Management Institute Inc., 息 2009 Management Institute Inc., 息 2009
- 2. Project Scope Management Project Scope Management The processes required to ensure that the The processes required to ensure that the project includes all the work required, and project includes all the work required, and only the work required, to complete the only the work required, to complete the project successfully project successfully Answers the question What will the Answers the question What will the project produce in the end. project produce in the end.
- 3. Why Do We Manage Scope? Why Do We Manage Scope? Cant manage schedule Cant manage schedule and budget if scope is and budget if scope is out of control (Triple out of control (Triple Constraint) Constraint) Scope docs are used to Scope docs are used to manage expectations manage expectations TIME COST SCOPE Quality
- 4. Scope Management Key Points Scope Management Key Points What is scope management What is scope management Checking to ensure that one is completing work Checking to ensure that one is completing work Saying No to additional work not in the charter Saying No to additional work not in the charter Preventing extra work/gold plating Preventing extra work/gold plating Work Breakdown Structure Work Breakdown Structure (WBS) (WBS) Foundation of the project, all Foundation of the project, all planning and controlling is based planning and controlling is based on the WBS on the WBS Identifies all work to be Identifies all work to be performed, if it is not in the WBS performed, if it is not in the WBS it does not need to be done it does not need to be done Graphical picture of work Graphical picture of work WBS Estimating Network Diagrams Staffing Risk
- 5. How Do We Manage Scope? How Do We Manage Scope? Five processes Five processes Collect Requirements Collect Requirements Define Scope Define Scope Create WBS Create WBS Verify Scope Verify Scope Control Scope Control Scope Collect Requirements Define Scope Create WBS Verify Scope Control Scope
- 6. Collect Requirements Collect Requirements Project Charter Interviews Focus groups Facilitated workshops Group creativity techniques Group decision making techniques Questionnaires and surveys Observations Prototypes Inputs Outputs Tools & Techniques Requirements docs Stakeholder Register Collect Requirements Define Scope Create WBS Verify Scope Control Scope Requirements mgmt plan Requirements traceability matrix
- 7. Collect Requirements Collect Requirements Determine product of the project Determine product of the project requirements requirements Make sure all requirements support the Make sure all requirements support the business need of the project as business need of the project as described in the charter described in the charter
- 8. Define Scope Define Scope Organizational Process Assets Project Charter Expert judgement Product analysis Alternatives identification Facilitated workshops Inputs Tools & Techniques Project Document Updates Outputs Project Scope Statement Collect Requirements Define Scope Create WBS Verify Scope Control Scope Requirements documentation
- 9. Project Scope Statement Project Scope Statement Product scope description Product scope description Product acceptance Product acceptance criteria criteria Project deliverables Project deliverables Project exclusions Project exclusions Project constraints Project constraints Project assumptions Project assumptions Remember the difference between product and project?
- 10. Create WBS Create WBS Project scope statement Requirements documentation Organizational process assets Decomposition Inputs Tools & Techniques Work Breakdown Structure (WBS) WBS Dictionary Outputs Scope Baseline Project Document Updates Collect Requirements Define Scope Create WBS Verify Scope Control Scope
- 11. Work Breakdown Structure Work Breakdown Structure Start with major project deliverables or phases Start with major project deliverables or phases Decomposition is breaking down the Decomposition is breaking down the deliverables into more manageable parts deliverables into more manageable parts Not all branches need the same level of Not all branches need the same level of decomposition! decomposition! Decompose into Work Packages Decompose into Work Packages 8-80 Hour Rule 8-80 Hour Rule Dont break work down too Dont break work down too much much
- 12. Work Breakdown Structure Work Breakdown Structure New Warehouse Design - 1 Construction - 2 Commissioning - 3 Structural - 1.1 Architectural 1.2 Steel Package 1.1.1 Concrete Package 1.1.2 Floor Layout 1.2.1 Elevations 1.2.2 Door Schedule 1.2.3 Concrete Install 2.1 Steel Install 2.2 Drywall Install 2.3 1st Floor Package 2.3.1 2nd Floor Package 2.3.2
- 13. Verify Scope Verify Scope Project Management Plan Requirements Documentation Requirements Traceability Matrix Inspection Inputs Tools & Techniques Accepted Deliverables Validated Deliverables Change Requests Outputs Project Document Updates Collect Requirements Define Scope Create WBS Verify Scope Control Scope
- 14. Control Scope Control Scope Project Management Plan Work Performance Information Requirements Documentation Variance analysis Inputs Tools & Techniques Requirements Traceability Matrix Work Performance Measures Outputs Organizational Process Assets Organizational Process Assets Change Requests Project Management Plan Updates Project Document Updates Collect Requirements Define Scope Create WBS Verify Scope Control Scope
- 15. Scope Definitions Scope Definitions Change Control System Change Control System Documentation, tracking, and approvals required to Documentation, tracking, and approvals required to change change project project scope scope Configuration Management System Configuration Management System Documentation, tracking, and approvals required to Documentation, tracking, and approvals required to change change product product scope scope Management by Objectives (MBO) Management by Objectives (MBO) Establish unambiguous and realistic objectives Establish unambiguous and realistic objectives Periodically evaluate if objectives are being met Periodically evaluate if objectives are being met Take corrective action Take corrective action
- 16. Other Topics Project Selection Other Topics Project Selection Benefit Measurement Benefit Measurement Methods (Comparative Methods (Comparative Approach) Approach) Murder Board Panel Murder Board Panel that tries to shoot down that tries to shoot down new ideas new ideas Scoring Models Scoring Models Benefit Compared to Benefit Compared to Cost Cost Constrained Constrained Optimization Methods Optimization Methods (Mathematical) (Mathematical) Linear Programming Linear Programming Integer Programming Integer Programming Multi-Objective Multi-Objective Programming Programming